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Added 36 mins ago
TU
Administrative Coordinator
The University of British Columbia
Williams Lake, BC
- $4,756.11 to $5,802.73 CAD / month
- Part-time
The Administrative Coordinator provides administrative, financial and human resources (HR) support to AFRF research station and works closely with the Site Manager to support the effective…
Added 1 hour ago
TU
Undergraduate Admissions Coordinator
The University of British Columbia
Vancouver, BC
- $5,027 to $5,413 CAD / month
- Full-time
…undergraduate (BSN) program. Works closely with academic and administrative staff in the SoN, liaises with University admissions services and communicates directly with applicants. The…
Added 1 hour ago
A
Project Coordinator
Affinity
New Westminster, BC
- Contract
On behalf of our public-sector client, Affinity is seeking a Project Coordinator to support a Budgeting and Forecasting replacement project. Please review the details below and begin…
Added 1 hour ago
MC
Allocation Coordinator
Miniso Canada
Toronto, ON
- Full-time
MINISO Canada is currently expanding and we are looking for an Allocation Coordinator to join our team. In this role, you will be responsible for allocating merchandize to retail stores and…
Added 2 hours ago
FN
Human Resources Systems & Project Specialist
First Nations University of Canada
Regina, SK
- Full-time
Resources Coordinator, the Specialist will support HR systems administration and optimization, policy and
Added 2 hours ago
ET
Supply Chain Coordinator
Element Technical Services
Calgary, AB
- Full-time
Chain Coordinator to join our team in downtown Calgary. In this role, you
Added 3 hours ago
TC
Home Share Coordinator (Quality Analyst), Full-Time
Taproot Community Support Services
Langley (District), BC · Langley, BC
- Full-time
At Taproot Community Support Services, we’re a 100 percent employee-owned organization through an Employee Ownership Trust (EOT). Every employee is an owner from their first day, with a…
Added 3 hours ago
Inside Sales Coordinator
CMP Group Ltd.
Vaughan, ON
2-5 years of experience as an inside sales coordinator or sales support role in a manufacturing or similar environment.
Added 3 hours ago
UO
Administrative Coordinator
University of British Columbia
Williams Lake, BC · BOFF | Alex Fraser Research Forest (AFRFT)
- $4,756.11 to $5,802.73 CAD / month
- Part-time
The Administrative Coordinator provides administrative, financial and human resources (HR) support to AFRF research station and works closely with the Site Manager to support the effective…
Added 3 hours ago
H
Office Coordinator
hireVouch
Toronto, ON
- Contract
Executive Support: On an as needs basis, complete tasks for senior leaders including expense processes, calendar management and email inbox management.
Added 3 hours ago
PD
Project Coordinator
Priestly Demolition Inc.
King, ON
- Full-time
Priestly Demolition is seeking a Project Coordinator to join our team. In this role, you will support the successful planning, coordination, and execution of demolition projects by…
Added 3 hours ago
W
Customer Support, Field Service Coordinator - Windsor Windows
Woodgrain
Windsor, ON
- Full-time
Reporting to the Field Service Manager, the Customer Support - Field Service Coordinator is responsible for coordinating field service activities, supporting customer warranty and service…
Added 3 hours ago
MD
Senior Learning & Development Specialist - Training & Development Spec 4
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…inclusion, and invests in employees by providing benefits, support resources, and training and development…
Added 3 hours ago
CL
Human Resources Coordinator
COREcruitment Ltd
Vancouver, BC
- Full-time
We're looking for an HR Coordinator to become an important part of a busy resort team in Tofino.
Added 3 hours ago
Logistics Coordinator
Rogers Communications
Halifax, NS · Toronto, ON
We are looking for a highly organised and proactive Logistics Coordinator to provide operational, financial administration, telecommunications, fleet and regional support across Western…
Added 4 hours ago
IH
Coordinator, Corporate Systems
Interior Health Authority
Kelowna, BC
- Full-time
Interior Health is looking for an experienced Coordinator, Corporate Systems to join our team on a full time Term basis at our Kelowna location. The expected term duration is until April…
Added 4 hours ago
VS
Seeking Volunteer Leaders for Special Olympics Cal...
Volunteer Success
Bolton, ON
- Full-time
…& Outreach Skills Volunteer Management Volunteer Management Administrative Support Sports & Physical Activities Coaching & Instruction Advocacy Mediation Outdoor Recreation Other Admin &…
Added 4 hours ago
B&
Project Coordinator, Refrigeration
Black & McDonald Limited
Stoney Creek, NB
- Full-time
The Project Coordinator is located in our Stoney Creek office and reports directly to the Refrigeration Project Supervisor. Their primary focus is supporting the Refrigeration Projects team…
Added 5 hours ago
JH
Front Office Coordinator
Jackson Hewitt Tax Service Inc.
Springdale, NB
- Full-time
As a Front Office Coordinator, you'll welcome clients, manage appointments, follow up on outstanding documents and incomplete returns, support tax preparers, and help coordinate daily…
Added 5 hours ago
SM
Clinical Coordinator – Edmonton (Riverbend), Alberta
Snore MD
AB · Edmonton, AB
- Full-time
We’re looking for a Clinical Coordinator to join our established clinic in Riverbend. It’s a small, close-knit team where every person counts, so we need someone responsible and reliable…
Added 5 hours ago
G
Subcontractor Coordinator - Services
Graham
AB · Edmonton, AB
- Full-time
Graham is actively recruiting for a Subcontractor Coordinator supporting the Services Division. Reporting to the Supply Chain Management Lead the Subcontractor Coordinator plays a key role…
Added 5 hours ago
LC
CS Instructor - Estimating Construction Costs (PROP 1085)
Langara College
Vancouver, BC
- Part-time
Reporting to the Program Coordinator, the Instructor is responsible for the delivery and student evaluation of the assigned course as described in the curriculum/course outline. Instructors…
Added 5 hours ago
C
Operations Coordinator
Caredove
Remote, Canada
- $55,000 to $80,000 CAD / year
- Full-time
- Remote
● Rely on hands-on and detailed support from our dedicated operations team.
Added 5 hours ago
MH
Office Coordinator - Burnaby
Monarch House
Burnaby, BC
- $40,000 to $45,000 CAD / year
- Full-time
The Office Coordinator will ensure a positive first impression of Monarch House for internal (employees, contractors) and external (public, vendors, funders) stakeholders. Effectively…
Added 5 hours ago
Commissary Attendant & Barista
Shawnigan Lake School
Shawnigan Lake, BC
To apply, please submit a copy of your resume/CV and cover letter to the attention of Meghan Seal, Purchasing Coordinator, via this application system.

Affinity

Project Coordinator

New Westminster, BC, Canada

Contract

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Applications open in a new tab.

Job details

Job type: Contract
Apply by: Nov 27, 2026
Experience: Minimum 7 years of IT project and project coordination experience.
Posting language: English
Posted: Oct 28, 2026

Original job description

Job Description

On behalf of our public-sector client, Affinity is seeking a Project Coordinator to support a Budgeting and Forecasting replacement project. Please review the details below and begin identifying suitable candidates.

Responsibilities

Project Planning & Coordination
- Plan and organize project activities, goals, objectives, work packages, schedules, and risks.
- Maintain project plans, tracking lists, milestones, deliverables, and dependencies.
- Identify issues, recommend solutions, and support timely resolution of project risks and blockers.
- Assist with project budgets, funding coordination, evaluations, and success measures.
Meetings & Reporting
- Coordinate project meetings, prepare agendas and minutes, and track action items and decisions.
- Prepare status reports, project correspondence, analyses, recommendations, and other documentation.
- Monitor project progress against milestones, schedules, budgets, and approved scope.
Financial Management
- Support project budget development, monitoring, and administration.
- Produce month-end, quarterly, and annual financial reports covering current spend, spending burn rate, actuals, and forecasts.
- Review and reconcile monthly variance reports and support invoice processing within defined authority levels.
Vendor & Procurement Coordination
- Support procurement specifications and consultant/vendor selection processes.
- Coordinate vendor activities and monitor timeliness, contract compliance, and service quality.
- Work with Strategic Sourcing on resource hiring, contract extensions, contract follow-ups, and purchase order maintenance.
Project Governance & Documentation
- Maintain project governance documentation and ensure funding approvals and project-gate paperwork are completed, reviewed, and submitted.
- Maintain project records and documentation, including SharePoint materials.
- Support project close-out and update relevant documentation.
Onboarding & Offboarding
- Coordinate new-hire onboarding, account and system access, access cards, hardware preparation, and setup testing.
- Provide new-hire orientation materials and documentation.
- Coordinate offboarding, including access termination and return of hardware and access cards.

Key Deliverables

Financial reports covering budgets, actuals, spending burn rate, and forecasts.
Project status reports covering progress, milestones, issues, risks, and decisions.
Project meeting agendas and minutes.
Project close-out documentation and other project coordination deliverables as required.

Required Experience & Qualifications

Minimum 7 years of IT project and project coordination experience.
Experience managing project financials and producing regular financial reports.
Previous vendor contract coordination experience.
Strong organizational and time management skills.
Strong analytical, communication, and writing skills.
Ability to gather, analyze, and consolidate information from multiple sources.
Proficiency with Microsoft Office tools, including Outlook, Word, Excel, PowerPoint, and Visio.
Experience with Microsoft Project Online, SharePoint, and OneDrive.
Strong attention to detail and ability to work in a fast-paced environment.
IT infrastructure experience is highly desirable.
Public sector experience is an asset.

Affinity Earn

Know someone who’s great for this, or any of our open roles? Earn up to $4,000/year for each successful referral through Affinity Earn. You can also earn up to $50,000 for helping us find new clients. Learn about our referral program at https://affinity-group.ca/earn/ or browse our jobs & follow us at https://www.linkedin.com/company/affinity-staffing/jobs/

About Affinity

Affinity Group is a technology and business consulting and services company. We believe in creating long term relationships between clients and consultants that foster a mutually beneficial partnership. Affinity is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit and business need.

For more information on Affinity, please visit www.affinity-group.ca

Job Number: 14112

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More about this job

Responsibilities

Coordinate planning, schedules, risks, meetings, reporting, budgets, procurement, vendors, governance documentation, and project close-out for a public-sector budgeting and forecasting replacement project. Produce regular financial and status reports, maintain project records, and coordinate onboarding and offboarding activities.

Requirements

Requires at least 7 years of IT project and project coordination experience, including project financial reporting and vendor contract coordination. Candidates should have strong organizational, analytical, communication, writing, and information-consolidation skills, proficiency with Microsoft Office, Microsoft Project Online, SharePoint, and OneDrive; IT infrastructure experience is highly desirable and public-sector experience is an asset.

Skills

Project Planning
Project Coordination
Project Financial Management
Financial Reporting
Budgeting and Forecasting
Risk and Issue Management
Vendor Coordination
Procurement Coordination
Project Governance
Meeting Coordination
Status Reporting
Contract Coordination
Microsoft Office
Microsoft Project Online
SharePoint
OneDrive

Visa sponsorship

Not detected in the job text

Keywords

IT Project Coordination
Budgeting and Forecasting
Project Planning
Project Schedules
Project Milestones
Project Deliverables
Risk Management
Issue Resolution
Project Budgets
Financial Reporting
Spending Burn Rate
Variance Reports
Invoice Processing
Vendor Management
Procurement
Contract Compliance
Strategic Sourcing
Project Governance
Funding Approvals
Project Close-Out
Onboarding
Offboarding
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Visio
Microsoft Project Online
SharePoint
OneDrive

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