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Affinity

Project Coordinator

New Westminster, BC, Canada

Contract

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Job details

Job type: Contract
Apply by: Nov 27, 2026
Experience: Minimum 7 years of IT project and project coordination experience.
Posting language: English
Posted: Oct 28, 2026

Original job description

Job Description

On behalf of our public-sector client, Affinity is seeking a Project Coordinator to support a Budgeting and Forecasting replacement project. Please review the details below and begin identifying suitable candidates.

Responsibilities

Project Planning & Coordination
- Plan and organize project activities, goals, objectives, work packages, schedules, and risks.
- Maintain project plans, tracking lists, milestones, deliverables, and dependencies.
- Identify issues, recommend solutions, and support timely resolution of project risks and blockers.
- Assist with project budgets, funding coordination, evaluations, and success measures.
Meetings & Reporting
- Coordinate project meetings, prepare agendas and minutes, and track action items and decisions.
- Prepare status reports, project correspondence, analyses, recommendations, and other documentation.
- Monitor project progress against milestones, schedules, budgets, and approved scope.
Financial Management
- Support project budget development, monitoring, and administration.
- Produce month-end, quarterly, and annual financial reports covering current spend, spending burn rate, actuals, and forecasts.
- Review and reconcile monthly variance reports and support invoice processing within defined authority levels.
Vendor & Procurement Coordination
- Support procurement specifications and consultant/vendor selection processes.
- Coordinate vendor activities and monitor timeliness, contract compliance, and service quality.
- Work with Strategic Sourcing on resource hiring, contract extensions, contract follow-ups, and purchase order maintenance.
Project Governance & Documentation
- Maintain project governance documentation and ensure funding approvals and project-gate paperwork are completed, reviewed, and submitted.
- Maintain project records and documentation, including SharePoint materials.
- Support project close-out and update relevant documentation.
Onboarding & Offboarding
- Coordinate new-hire onboarding, account and system access, access cards, hardware preparation, and setup testing.
- Provide new-hire orientation materials and documentation.
- Coordinate offboarding, including access termination and return of hardware and access cards.

Key Deliverables

Financial reports covering budgets, actuals, spending burn rate, and forecasts.
Project status reports covering progress, milestones, issues, risks, and decisions.
Project meeting agendas and minutes.
Project close-out documentation and other project coordination deliverables as required.

Required Experience & Qualifications

Minimum 7 years of IT project and project coordination experience.
Experience managing project financials and producing regular financial reports.
Previous vendor contract coordination experience.
Strong organizational and time management skills.
Strong analytical, communication, and writing skills.
Ability to gather, analyze, and consolidate information from multiple sources.
Proficiency with Microsoft Office tools, including Outlook, Word, Excel, PowerPoint, and Visio.
Experience with Microsoft Project Online, SharePoint, and OneDrive.
Strong attention to detail and ability to work in a fast-paced environment.
IT infrastructure experience is highly desirable.
Public sector experience is an asset.

Affinity Earn

Know someone who’s great for this, or any of our open roles? Earn up to $4,000/year for each successful referral through Affinity Earn. You can also earn up to $50,000 for helping us find new clients. Learn about our referral program at https://affinity-group.ca/earn/ or browse our jobs & follow us at https://www.linkedin.com/company/affinity-staffing/jobs/

About Affinity

Affinity Group is a technology and business consulting and services company. We believe in creating long term relationships between clients and consultants that foster a mutually beneficial partnership. Affinity is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit and business need.

For more information on Affinity, please visit www.affinity-group.ca

Job Number: 14112

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More about this job

Responsibilities

Coordinate planning, schedules, risks, meetings, reporting, budgets, procurement, vendors, governance documentation, and project close-out for a public-sector budgeting and forecasting replacement project. Produce regular financial and status reports, maintain project records, and coordinate onboarding and offboarding activities.

Requirements

Requires at least 7 years of IT project and project coordination experience, including project financial reporting and vendor contract coordination. Candidates should have strong organizational, analytical, communication, writing, and information-consolidation skills, proficiency with Microsoft Office, Microsoft Project Online, SharePoint, and OneDrive; IT infrastructure experience is highly desirable and public-sector experience is an asset.

Skills

Project Planning
Project Coordination
Project Financial Management
Financial Reporting
Budgeting and Forecasting
Risk and Issue Management
Vendor Coordination
Procurement Coordination
Project Governance
Meeting Coordination
Status Reporting
Contract Coordination
Microsoft Office
Microsoft Project Online
SharePoint
OneDrive

Visa sponsorship

Not detected in the job text

Keywords

IT Project Coordination
Budgeting and Forecasting
Project Planning
Project Schedules
Project Milestones
Project Deliverables
Risk Management
Issue Resolution
Project Budgets
Financial Reporting
Spending Burn Rate
Variance Reports
Invoice Processing
Vendor Management
Procurement
Contract Compliance
Strategic Sourcing
Project Governance
Funding Approvals
Project Close-Out
Onboarding
Offboarding
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Visio
Microsoft Project Online
SharePoint
OneDrive

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