Jobs in Canada

Group jobs by employerEmail me new jobs Save this search

Added 1 month ago
CG
Manager, Brand Marketing, North America
Canada Goose
Toronto, ON
- $102,000 to $141,000 CAD / year
- Full-time
Oversee agency and vendor relationships, scopes, production budgets, timelines, risk management, on-site execution, and post-program evaluation.
Added 1 month ago
TM
Finance Director
Toronto Metropolitan University
Toronto, ON
- Temporary
…school-wide financial planning, forecasting, budgeting, and resource management strategies that advance the academic, research, and operational priorities of the School of…
Added 1 month ago
R
Financial Advisory Consultant- EN
RBC
Montreal, QC
- Full-time
…helps advisors and advisor teams deliver integrated wealth management expertise and planning to clients and their…
Added 1 month ago
CO
Senior Planner (Full-Time)
City of Thunder Bay
Thunder Bay, ON
- Full-time
Must have extensive working knowledge of the Ontario Planning Act and other relevant provincial legislation
Added 1 month ago
H
Manager, Data & Insights
HIEC
Burlington, ON
- $90,000 to $130,000 CAD / year
- Full-time
…Executive Director, you'll serve as HIEC's lead subject-matter expert in data and insights, establishing priorities, setting organizational standards, and bringing evidence-based…
Added 1 month ago
A
Director, Compensation, Global Fairmont & Raffles and Accor North America
AccorCorpo
Toronto, ON
- Full-time
This role provides global leadership and oversight for compensation program, policies and strategies for Raffles and Fairmont hotels, while leading and serving as the subject matter expert…
Added 1 month ago
Business Analyst - Regional Home & Community Care/Primary Health Care/Regional Care Integration
Fraser Health
Surrey, BC
Standardize processes across a complex, multi-program environment
Added 1 month ago
K
Innovation Program Management Co-op Student
Kinectrics
Toronto, ON
- Full-time
Innovation Program Management Co-op Student (Winter 2027)
Added 1 month ago
A
Senior Document Controller
Affinity
Calgary, AB
- Contract
Ensure compliance with corporate document management standards, procedures, regulatory requirements, and project-specific requirements.
Added 1 month ago
CE
Chinese Content Creator & Marketing Specialist
Crimson Education
Vancouver, BC · Toronto, ON
- Full-time
…students gain admission to the world’s top universities through expert-led guidance and proven, data-driven strategies. Crimson students are 7x more likely to get into the Ivy League than…
Added 1 month ago
Staff Acoustics & Noise Control Specialist
Black & Veatch Family of Companies
Markham, ON
Our Environmental team is a multidisciplinary team of ecologists, engineers, scientists, project managers, and attorneys working together to identify optimum environmental solutions for our…
Added 1 month ago
CR
Front-Office Trading Development Engineer - Java, Kafka, C#, ETL, Talend AVP - Charles River Development
Charles River Development
Toronto, ON
- Full-time
…Technical implementations include all aspects of a consulting project, from installation of n-tier software and integration with third party systems to DR/HA design to documenting and…
Added 1 month ago
CR
Principal Implementation Manager - Equities / Investment Software Implementation - Charles River Development
Charles River Development
Toronto, ON
- Full-time
Candidates must have strong Equities background for this role · Must have the ability to work within a team environment and be focused on providing high-quality service to our clients
Added 1 month ago
L
HS&E Advisor, ICI Construction
Ledcor
Mississauga, ON · Pickering, ON
- Full-time
…performance. Your ability to balance field-based safety support with program development, content management, auditing, and training will be essential to project…
Added 1 month ago
SR
Corporate Communications Manager
Simpcw Resources Group
Kamloops, BC
- $100,000 to $120,000 CAD / year
- Full-time
Demonstrated project management, organizational, and budget management skills.
Added 1 month ago
PC
Vice President - Construction Project Management
Pinchin Canada
Ottawa, ON · Richmond, ON
- Full-time
Vice President, Construction Project Management
Added 1 month ago
UI
Account Manager
Util-Assist Inc.
Newmarket, ON
- Full-time
Support clients through project cycles to ensure they have a positive experience and ensure transparency throughout the process.
Added 1 month ago
J&
Transcend GTO-QM, Clinical Quality
Johnson & Johnson Innovative Medicine
Toronto, ON
- Full-time
Certifications are helpful in one or more of the following: PMP, FPX, or equivalent project management; APICS; and/or Lean/Six Sigma /Process Excellence
Added 1 month ago
BH
Paralegal, Legal Integration
Beacon Holdings
Toronto, ON
- Full-time
Integration Project Management: Lead the legal integration workstream for newly acquired companies - collaborating cross-functionally to ensure alignment with company policy and compliance…
Added 1 month ago
CR
Finance Specialist
Canadian Red Cross
Montreal, QC
- Full-time
The Finance Specialist is responsible for the financial management of various programs and operations at the Canadian Red Cross. This includes analyzing, making recommendations and…
Added 1 month ago
V
Mortgage Development Manager - Indigenous Lending
Vancity
BC · Vancouver, BC
- Full-time
Are you a subject-matter-expert in the world of Mortgages? Do you have a strong network in the Indigenous community and a solid understanding of lending practices? Vancity is looking for an…
Added 1 month ago
SC
Customer Service/Account Manager – Packaging
Stoakley-Stewart Consultants Ltd.
Mississauga, ON
- $75,000 to $80,000 CAD / year
- Full-time
…Prepress, Production, Purchasing and Shipping to ensure every project moves smoothly through the organization. The ideal candidate is highly organized, proactive and comfortable managing…
Added 1 month ago
P&
Materials Engineering Specialist, Titanium Alloys
Pratt & Whitney
Mississauga, ON
- Full-time
Within the department of Materials Engineering, you will act as an expert advisor to various stakeholders such as Designers, Drafting, Project Engineers and Structures Analysts. Expertise…
Added 1 month ago
UO
Director, Commercialization Disclosure Office, VP Research
University of Calgary
Calgary, AB
- Full-time
Added 1 month ago
UO
Research Manager, Department of Medicine
University of Calgary
Calgary, AB
- Full-time
Serves as the program's methodological expert on health services and outcomes research. Provides scientific leadership across the lifecycle of health innovation projects, including…

Affinity

Senior Document Controller

Calgary, AB, Canada

Contract

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Contract
Posting language: English
Posted: Oct 14, 2026

Original job description

Job Description

On behalf of our public sector client, Affinity is seeking a Senior Document Controller who will act as a subject matter expert for document control processes and systems supporting Midstream operations and capital projects. The role is accountable for the effective administration of document control activities throughout the document lifecycle, including creation, review, approval, distribution, retention, archival, and disposition of records.

Responsibilities

Execute and oversee document control processes throughout the document lifecycle, including creation, review, approval, issuance, retention, archival, and disposition of documentation.
Ensure compliance with corporate document management standards, procedures, regulatory requirements, and project-specific requirements.
Maintain the integrity, quality, traceability, and accessibility of engineering, operational, and project documentation.
Support audits and assessments to demonstrate compliance with document control and information governance requirements.
Monitor adherence to document control procedures and identify areas requiring corrective action or process improvement.
Serve as a subject matter expert for document control systems, numbering conventions, metadata standards, document lifecycle management, and controlled records processes.
Provide guidance and mentorship to Document Controllers, project teams, contractors, and business stakeholders on document management best practices.
Support project teams during project initiation, execution, commissioning, and closeout activities.
Participate in Engineering and Contractor Kick-Off Meetings to establish document control requirements and expectations.
Collaborate with stakeholders to resolve document management issues and improve the effectiveness of document-related processes.
Identify and drive continuous improvement initiatives to enhance document quality, efficiency, compliance, and stakeholder experience.
Support the development, maintenance, and enhancement of document control procedures, work instructions, standards, and governance documentation.
Analyze document management metrics and trends to identify improvement opportunities and support operational decision-making.
Support implementation and optimization of Electronic Document Management Systems (EDMS) and associated technologies.
Participate in digital transformation and information management initiatives impacting document control processes and systems.
Control the creation and modification of controlled records utilizing approved systems and repositories.
Manage the issuance and distribution of controlled records in accordance with approved distribution matrices.
Maintain the integrity of distribution matrices through regular reviews and audits.
Organize, file, and maintain electronic and physical records to support information accessibility and retention requirements.
Support records retention, archival, and disposition activities in accordance with corporate policies and regulatory requirements.
Coordinate document submissions, review cycles, transmittals, as-built packages, turnover documentation, QA/QC records, and project closeout deliverables.
Manage document review workflows, including squad checks and interdisciplinary review cycles utilizing collaboration tools such as Bluebeam.
Develop and maintain effective working relationships with vendors, contractors, engineering service providers, and internal stakeholders.
Monitor contractor compliance with document submission requirements and provide support to facilitate successful project delivery.
Develop and maintain documentation metrics, dashboards, and reporting to support operational and project performance.
Monitor and trend key document management performance indicators.
Provide reporting and recommendations to support process optimization and stakeholder decision-making.

Qualifications

Strong understanding of document control, records management, information governance, and document lifecycle management principles.
Demonstrated experience working with Electronic Document Management Systems (EDMS), including SharePoint, OpenText, Aconex, Bluebeam, or equivalent platforms.
Strong analytical and problem-solving skills with the ability to identify process gaps and recommend practical solutions.
Excellent written and verbal communication skills.
Strong organizational and time management skills with the ability to manage multiple priorities.
Advanced proficiency in Microsoft Office applications, particularly Excel.
Ability to build collaborative relationships across technical, operational, and project teams.
Strong attention to detail and commitment to data integrity and quality.
High School Diploma with a minimum of five years of Oil & Gas experience; or
An applicable technical diploma or certificate from a recognized post-secondary institution.
5-8 years of progressive experience in Document Control, Records Management, or Information Management within engineering, construction, operational, or capital project environments.
Demonstrated experience supporting document management governance, compliance, audits, and process improvement initiatives.
Experience working directly with project teams, contractors, and external service providers.
Experience supporting implementation or enhancement of document management systems and technologies is considered an asset.
Exposure to information governance, metadata management, records management, and enterprise content management practices is preferred.
Experience mentoring or providing technical guidance to peers and stakeholders is considered an asset.
Licenses and certifications pertaining to software proficiencies, data analytics, and information management are considered an asset.
Strong familiarity with information compliance standards, document lifecycle governance, and cross-departmental collaboration.
Experience with Document Management Systems (DMS) such as Aconex, SharePoint, and OpenText Extended ECM.
Strong interpersonal skills, with the ability to work collaboratively with a diverse team of project and operational professionals and stakeholders.
Self-starter with excellent organizational skills, attention to detail, and the ability to lead process change within large organizations.
Advanced knowledge of federal, state, and provincial laws concerning archives, copyright, access to information, and protection of personal information.
Excellent writing skills and a proven ability to create complex, detailed documents.
Strong planning and organizational skills.
Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Affinity Earn

Know someone who’s great for this, or any of our open roles? Earn up to $4,000/year for each successful referral through Affinity Earn. You can also earn up to $50,000 for helping us find new clients. Learn about our referral program at https://affinity-group.ca/earn/ or browse our jobs & follow us at https://www.linkedin.com/company/affinity-staffing/jobs/

About Affinity

Affinity Group is a technology and business consulting and services company. We believe in creating long term relationships between clients and consultants that foster a mutually beneficial partnership. Affinity is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit and business need.

For more information on Affinity, please visit www.affinity-group.ca

Job Number: 14045

Apply on LinkedIn About employer

More about this job

Responsibilities

Oversee controlled documents and records throughout their lifecycle, ensuring compliance, integrity, accessibility, and traceability across Midstream operations and capital projects. Advise and mentor stakeholders, support project and contractor deliverables, optimize document management systems and processes, and report on performance metrics.

Requirements

Requires at least five years of Oil & Gas experience or an applicable technical diploma or certificate, plus 5–8 years of progressive experience in document control, records management, or information management. Candidates should have strong EDMS and governance experience, knowledge of compliance and audits, advanced Microsoft Office skills, and the ability to collaborate with and guide project teams and contractors.

Skills

Document Control
Records Management
Information Governance
Document Lifecycle Management
SharePoint
OpenText
Aconex
Bluebeam
Metadata Management
Audit Compliance
Process Improvement
Microsoft Excel
Stakeholder Collaboration
Document Review Workflows
Performance Reporting

Visa sponsorship

Not detected in the job text

Keywords

Document Control
Records Management
Information Governance
Document Lifecycle
Electronic Document Management System
EDMS
Document Management System
DMS
SharePoint
OpenText Extended ECM
Aconex
Bluebeam
Microsoft Office
Microsoft Excel
Metadata Standards
Controlled Records
Distribution Matrices
Document Review Workflows
Squad Checks
Transmittals
As-Built Packages
Turnover Documentation
QA/QC Records
Project Closeout
Audits
Regulatory Compliance
Capital Projects
Midstream Operations
Document Management Metrics

Report this job

Work requirements

Jobs in Canada