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Added 13 hours ago
SD
Store Administrator, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Picton, ON
- Part-time
Setup AR and billing for store-to-store receivables.
Added 19 hours ago
GG
Accounting Administrator
GTI Global Logistics
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Role Description The Accounting Administrator is a full-time, on-site role based in the Greater Toronto Area, Canada. This role is responsible for processing accounts payable and…
Added 1 day ago
HD
Dental Administrator
Howe Dental
Vancouver, BC
- Full-time
We are looking for a friendly, organized, and proactive Dental Administrator to join our team. The ideal candidate has previous dental administration experience, excellent communication…
Added 1 day ago
MG
Service Billing Administrator
Mircom Group of Companies
Vaughan, ON
- Full-time
We are seeking a driven and detail-oriented Service Billing Administrator with proven experience in handling all billing related activities. The Service Billing Administrator will report to…
Added 1 day ago
N1
Receptionist & Office Administrator
No. 1 Collision
Richmond, BC · Greater Vancouver, British Columbia
- Full-time
…you to join No.1 Collision Group as our Receptionist / Office…
Added 1 day ago
GE
Junior Parts and Service Administrator
GFL Environmental Inc.
Acheson, AB
- Full-time
The Junior Parts and Service Administrator serves as the operational backbone for fleet and maintenance activities. This position is responsible for high-volume data entry across Workday…
Added 1 day ago
CP
Office Administrator
Canadian Plains Energy Services
White City, SK
- Full-time
An office administrator providing administrative support in the Emerald Park office is approachable, organized, and customer service oriented. The administrator maintains an appropriate…
Added 2 days ago
E3
Office Administrator
Environmental 360 Solutions
Williams Lake, BC
- Full-time
We currently have an exciting role for an Office Administrator to aid Operations, ensuring excellent service to our customers in the Williams Lake, BC location. The primary responsibilities…
Added 2 days ago
CC
Customer Service and Office Administrator
Craftsman Collision
Victoria, BC
- Full-time
We're currently seeking a full-time Customer Service and Office Administrator at our Colwood location in BC. We offer competitive wages ranging from $50,000 to $66,000 annually, 3 weeks of…
Added 2 days ago
DT
Office Administrator/ Executive Assistant
Direct Travel
Toronto, ON
- Full-time
Oversees all courier billing reconciliation and allocation of shipping costs (FedEx, Purolator, Canada Post, etc.)
Added 2 days ago
CM
Office Administrator
Choice Medical Clinic
Vancouver, BC
- Full-time
Added 2 days ago
E
Accounting Administrator
EllisDon
Calgary, AB
- Full-time
You as a Project Accountant Administrator will:
Added 2 days ago
JH
Administrative Assistant (Accident Reconstruction)
J.S. Held LLC
Oakville, ON
- Full-time
Maintain accurate records in case management, time tracking, and billing systems
Added 2 days ago
MR
Front Desk Assistant
Mount Royal University
Calgary, AB
- Part-time
…appointment scheduling into the JANE.app electronic health record and billing for services including direct billing to Third Party insurers. The position supports the administrative needs…
Added 2 days ago
BS
Accounts Receivable & Payable Specialist
Bilingual Source
ON · Niagara, ON
- $60,000 to $65,000 CAD / year
- Full-time
Accounts Receivable and Accounts Payable Administrator
Added 2 days ago
AG
Property Administrator, Commercial
Aquilini Group
Vancouver, BC
- Full-time
Respond to tenant inquiries related to Rent, CAM charges and billing.
Added 2 days ago
PW
Rentals Equipment Administrator
Precision Well Servicing
Cold Lake, AB
- Full-time
Precision Well Servicing is currently seeking a motivated and detailed-oriented Rentals Equipment Administrator to join our team in Cold Lake.
Added 2 days ago
Experienced Dental Administrator (Toronto and GTA)
Passion Dental Group Inc.
Toronto, ON
At Passion Dental Group, we are actively seeking an organized, welcoming, and detail-oriented Dental Administrator to join our teams across our 15+ clinics in Toronto and the Greater…
Added 3 days ago
CE
Controller
CCA Electrical & Technical Services Co.
Pickering, ON
- Full-time
Manage intercompany transactions, branch billing, eliminations, and transfer pricing where applicable.
Added 3 days ago
C
Billing Fulfillment Administrator
Co-operators
Regina, SK
- Full-time
As the Billing Fulfillment Administrator you will be responsible for providing efficient and responsive service to billing inquiries and premium collection from various stakeholders. You…
Added 3 days ago
H
Senior Accountant (12 month contract)
HighlightTA
Remote, Canada
- $80,800 to $100,100 CAD / year
- Full-time
- Remote
Oversee accounts payable and billing activities, ensuring timely processing, correct application of charges, and alignment with internal controls and vendor/customer agreements.
Added 3 days ago
C
Project Administrator | Commercial Interiors
Clearspace
Toronto, ON
- Full-time
We are hiring a Project Administrator to keep commercial interior projects organized and ready for each handoff. Working closely with Project Managers, Designers, Site Supervisors,…
Added 3 days ago
C
Invoicing Administrator
CDN
Valleyview, AB
- Full-time
We are seeking an Invoicing Administrator to join our team. This position can be based in any location where CDN has a branch.
Added 3 days ago
CO
Job ID #32312: Accounts Payable Clerk
City of Hamilton
Hamilton, ON
- Full-time
- Temporary
Reports to the AP & AR Billing & Collections Administrator. Processes accounts payable invoices; performs clerical duties associated with the operation of the Accounts Payable section.
Added 3 days ago
AT
Project Admin (6 month contact)
AFL Telecommunications
Calgary, AB
- Full-time
We’re hiring! Join our NGM Finance team as a Project Administrator and help keep our projects organized, accurate, and moving forward.

AFL Telecommunications

Project Admin (6 month contact)

Calgary, AB, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Working hours: 40 hours per week
Posting language: English
Posted: Oct 30, 2026

Original job description

We’re hiring! Join our NGM Finance team as a Project Administrator and help keep our projects organized, accurate, and moving forward.

This Project Administrator role is ideal for someone who thrives on organization, enjoys working across multiple teams, and knows that the details matter. You’ll support essential project and financial activities including project setup, purchasing, invoicing, budget maintenance, project reviews, and close-out.

As our Project Administrator, you’ll work closely with Finance, Operations, Accounting, Purchasing, and project delivery teams, taking ownership of administrative workflows and helping identify missing information, approval delays, exceptions, and financial risks before they become roadblocks.

What You'll Do:

The Project Administrator supports the NGM Finance team by maintaining accurate project and financial records, coordinating routine administrative workflows, and preparing documentation required for project setup, purchasing, invoicing, budget maintenance, project review, and close-out.

This role works closely with the NGM Finance Project Manager, Project Coordinators, Project Analyst, Operations, Accounting, Purchasing, and project delivery teams. The position owns assigned administrative tasks, follows established controls and service timelines, and promptly escalates missing information, exceptions, financial risks, or approval delays.

Responsibilities:

Maintain accurate project information, financial support records, trackers, and supporting documentation throughout the project lifecycle.
Support project setup and job-creation activities by validating required intake information, coding, customer details, scope references, budgets, and approvals.
Prepare and coordinate purchase requisitions, purchase orders, and related supporting documents in accordance with approved scope and budget.
Support invoice verification by confirming purchase-order validity, completion evidence, project budget availability, coding, and required approvals before submission.
Prepare customer invoicing support packages, track invoice status, and follow up on missing schedules of values, acceptance evidence, purchase orders, or other billing requirements.
Update assigned project budgets, change-order records, cost reclassification support, and financial trackers using approved source documentation and direction from the Project Manager or Project Coordinator.
Support recurring project reviews by assembling revenue, cost, margin, billed, unbilled, deferred, forecast, and action-item information from approved reports and systems.
Monitor assigned outstanding items, aging balances, unbilled items, data gaps, and administrative exceptions; document follow-up actions, owners, and due dates.
Perform completeness and accuracy checks on project records, invoice packages, purchase-order support, budget updates, and close-out documentation.
Maintain organized project files in SharePoint, Teams, ShareFile, or other approved document-management systems, using required naming conventions, metadata, version control, and access controls.
Record approvals, decisions, comments, evidence, and status updates so that project and financial records are complete and audit ready.
Coordinate with Accounting, Purchasing, Operations, Project Managers, Project Coordinators, and other internal teams to resolve routine administrative and financial-processing issues.
Prepare regular status reports, task lists, reconciliation support, and exception summaries for the NGM Finance team.
Participate in project and finance meetings, capture assigned actions and provide factual status updates on administrative deliverables.
Follow NGM Finance procedures, approval requirements, data-handling expectations, and internal controls; do not process unsupported changes or approvals.
Identify missing documentation, unusual balances, duplicated records, coding concerns, or process delays and escalate them to the appropriate owner.
Support month-end and period-close activities by completing assigned reconciliations, document follow-up, data validation, and filing within established deadlines.
Assist with continuous improvement of NGM Finance templates, trackers, SharePoint libraries, Microsoft Lists, and administrative workflows.

Qualifications:

One or more years of relevant experience in project administration, finance administration, purchasing, billing, document control, or a related role is preferred.
Post-secondary education in business administration, accounting, finance, project administration, or an equivalent combination of education and experience is preferred.
Strong written and verbal communication skills in English.
Proficiency in Microsoft 365, particularly Excel, Outlook, Word, Teams, and SharePoint.
Working Excel skills, including data entry, filtering, sorting, lookups, basic formulas, and pivot tables, are preferred.
Experience maintaining structured records, trackers, document libraries, or workflow lists is preferred.
Experience with purchase orders, invoice support, project budgets, reconciliations, or financial systems is considered an asset.
Ability to learn proprietary project, financial, reporting, and document-management systems.
Ability to interpret project identifiers, coding, approval evidence, invoices, purchase-order support, and routine financial reports.

Personal Qualities:

Detail oriented - consistently produces accurate, complete, and traceable work.
Organized - manages multiple files, deadlines, follow-ups, and priorities in a structured manner.
Accountable - owns assigned tasks, follows through, and escalates barriers early.
Analytical - identifies inconsistencies, missing information, and unusual project or financial data.
Process disciplined - follows documented procedures, approval requirements, and internal controls.
Collaborative - works effectively with Finance, Accounting, Purchasing, Operations, and project delivery teams.
Communicative - provides clear written and verbal updates and asks focused questions when information is incomplete.
Adaptable - works effectively in a fast-paced environment with changing priorities and period-close deadlines.
Confidential - handles financial, employee, customer, and vendor information appropriately.
Continuous-improvement minded - looks for practical ways to improve data quality, documentation, and administrative flow.
Mentoring – ability to collaborate and assist others in learning the technical aspects of the role; and

Working Conditions:

Hybrid work arrangement consisting of three remote workdays and two in-office workdays per week, in accordance with company and team requirements.
40 hours per week, generally Monday through Friday, 8:00 a.m. to 4:30 p.m.
Extended focus may be required during month-end, period close, billing deadlines, or other peak processing periods.
Limited local travel may be required for meetings, training, or document coordination.

This is a fixed-term contract position. While future opportunities may arise, continued employment beyond the contract term is not guaranteed.

Why Work for AFL Integria?

AFL Integria, a division of AFL Global, delivers engineering, construction, and connectivity solutions across Canada and North America.

Join a collaborative team committed to safety, quality, innovation, and continuous learning while gaining valuable experience in the telecommunications industry.

What We Offer

Hands-on training and professional development opportunities.
A supportive, diverse, and collaborative team environment.
Hybrid work arrangements.
Opportunities to expand your skills and gain valuable industry experience.

Ready to Join Us?

If you're organized, detail-oriented, and eager to grow your skills in project and financial administration, we'd love to hear from you!

AFL Integria is an equal opportunity employer committed to diversity and inclusion. We welcome applicants from all backgrounds and provide reasonable accommodations throughout the recruitment process. For accommodation requests, please contact Integria-Recruitment@aflglobal.com.

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More about this job

Responsibilities

The Project Administrator supports the finance team by maintaining accurate project and financial records, coordinating administrative workflows, and preparing documentation for project lifecycles. This role involves collaborating with internal teams to resolve financial-processing issues and ensuring all project data is complete and audit-ready.

Requirements

Candidates should have one or more years of relevant experience in project or finance administration and possess strong proficiency in Microsoft 365, particularly Excel. A post-secondary education in business, accounting, finance, or project administration is preferred.

Skills

Project administration
Financial administration
Purchasing
Billing
Document control
Microsoft 365
Excel
Outlook
Word
Teams
SharePoint
Data entry
Pivot tables
Reconciliation
Budget maintenance
Invoice verification

Benefits

Hands-on training
Professional development opportunities
Supportive, diverse, and collaborative team environment
Hybrid work arrangements

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Finance
Purchasing
Invoicing
Budget Maintenance
Microsoft 365
Excel
SharePoint
Teams
Reconciliation
Document Control
Data Validation
Project Lifecycle
Purchase Orders
Financial Reporting
Audit Ready
Workflow Management
Telecommunications
Engineering
Construction
Connectivity Solutions
Month-end
Period-close
Pivot Tables
Data Entry
Administrative Workflows
Cost Reclassification
Revenue Tracking
Margin Analysis
Project Setup

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