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Added 14 mins ago
TA
Sales Representative
The Acquisition Group
AB
- Full-time
Customer Engagement: Build strong, long-term relationships by acting as a trusted advisor for customers' home service needs.
Added 14 mins ago
3
Bilingual Customer Service Professional - French/English
360insights
Quebec, QC
- $20 CAD / hour
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Added 45 mins ago
I
Medical Intake Specialist (Spanish Fluency Required)
Indigo
Remote, Canada
- Up to $60,000 CAD / year
- Full-time
- Remote
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CC
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- Full-time
Strong customer service and troubleshooting skills.
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- Part-time
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- Full-time
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Level 3 Rope Access Technicians
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Rocky View No 44, AB · Rocky View County, AB
- Full-time
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CO
Temporary Technical Lead (Housing Accelerator Fund) Up to 18 Months
City of Saint John
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- Temporary
…permitting platform, enhancing efficiency, transparency, and customer service for residents, businesses, and…
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SS
Security Guards - Ottawa
Securiguard Services Ltd.
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- Full-time
At Securiguard, our mission is to make people feel safe. As a security professional, you'll contribute to the safety to our stakeholders by enforcing provincial and municipal regulations,…
Added 1 hour ago
CS
Regional Insurance Agent - Welland, ON
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Welland, ON
- Full-time
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Added 1 hour ago
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Commercial HVAC Service Technician
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Rivière-Saint-Jean, QC
- Full-time
“I enjoy the challenges that arise as a service technician and being able to see the satisfaction in the customer's eyes when I tell them the issue has been resolved.” – Field Service…
Added 1 hour ago
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(CAn0 General Merchandise Associate
Walmart
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- Part-time
Provides friendly and professional customer service by greeting customers, assisting with product selection, promoting products and services, helping locate merchandise, supporting purchase…
Added 1 hour ago
W
(CAN) Customer Service Desk Associate
Walmart
Kelowna, BC
- Part-time
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Added 1 hour ago
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Commercial HVAC Service Technician
Captiveaire - Region 114 Western PA
PE · Prince, PE
- Full-time
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Added 1 hour ago
C-
Technical Sales and Field Service Engineer
Captiveaire - Region 114 Western PA
Saskatoon, SK
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Supporting end users to maintain high levels of customer service, from assisting contractors with wiring on site to remote troubleshooting for staff in the kitchen.
Added 1 hour ago
SEASONAL ASSOCIATE
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You listen to customers’ needs to provide exceptional customer service;
Added 2 hours ago
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(CAN) General Merchandise Associate
Walmart
Thompson, MB
- Part-time
Provides friendly and professional customer service by greeting customers, assisting with product selection, promoting products and services, helping locate merchandise, supporting purchase…
Added 2 hours ago
C
Cash Administrator - The Rec Room Square One
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- Part-time
Positive, professional, personable and adaptable.
Added 3 hours ago
Sales Associate
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Added 3 hours ago
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Stony Plain, AB
Schedule Team Members to ensure that customer and department needs are met
Added 3 hours ago
C
General Help, Part Time
Cook
Ottawa, ON
- Part-time
Operate the cash register, process transactions, and provide professional customer service.
Added 3 hours ago
DL
FORKLIFT OPERATOR (Evening Shift)
Dick's Lumber
Crossfield, AB
- Full-time
Professional, courteous and punctual with a focus on customer service.
Added 3 hours ago
SM
Medical Radiation Technologist (CT & X-Ray)
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Alliston, ON
- Full-time
Demonstrated commitment to customer service and teamwork.
Added 3 hours ago
CA
LINE SERVICE TECHNICIAN - FT
Cutter Aviation
Deer Valley, SK
- Full-time
Cutter Aviation is currently searching for an energetic and knowledgeable member of our Line Service team. The Line Service Technician (LST) must be an exceptional relationship builder with…

AFL Telecommunications

Project Admin (6 month contact)

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Working hours: 40 hours per week
Posting language: English
Posted: Oct 30, 2026

Original job description

We’re hiring! Join our NGM Finance team as a Project Administrator and help keep our projects organized, accurate, and moving forward.

This Project Administrator role is ideal for someone who thrives on organization, enjoys working across multiple teams, and knows that the details matter. You’ll support essential project and financial activities including project setup, purchasing, invoicing, budget maintenance, project reviews, and close-out.

As our Project Administrator, you’ll work closely with Finance, Operations, Accounting, Purchasing, and project delivery teams, taking ownership of administrative workflows and helping identify missing information, approval delays, exceptions, and financial risks before they become roadblocks.

What You'll Do:

The Project Administrator supports the NGM Finance team by maintaining accurate project and financial records, coordinating routine administrative workflows, and preparing documentation required for project setup, purchasing, invoicing, budget maintenance, project review, and close-out.

This role works closely with the NGM Finance Project Manager, Project Coordinators, Project Analyst, Operations, Accounting, Purchasing, and project delivery teams. The position owns assigned administrative tasks, follows established controls and service timelines, and promptly escalates missing information, exceptions, financial risks, or approval delays.

Responsibilities:

Maintain accurate project information, financial support records, trackers, and supporting documentation throughout the project lifecycle.
Support project setup and job-creation activities by validating required intake information, coding, customer details, scope references, budgets, and approvals.
Prepare and coordinate purchase requisitions, purchase orders, and related supporting documents in accordance with approved scope and budget.
Support invoice verification by confirming purchase-order validity, completion evidence, project budget availability, coding, and required approvals before submission.
Prepare customer invoicing support packages, track invoice status, and follow up on missing schedules of values, acceptance evidence, purchase orders, or other billing requirements.
Update assigned project budgets, change-order records, cost reclassification support, and financial trackers using approved source documentation and direction from the Project Manager or Project Coordinator.
Support recurring project reviews by assembling revenue, cost, margin, billed, unbilled, deferred, forecast, and action-item information from approved reports and systems.
Monitor assigned outstanding items, aging balances, unbilled items, data gaps, and administrative exceptions; document follow-up actions, owners, and due dates.
Perform completeness and accuracy checks on project records, invoice packages, purchase-order support, budget updates, and close-out documentation.
Maintain organized project files in SharePoint, Teams, ShareFile, or other approved document-management systems, using required naming conventions, metadata, version control, and access controls.
Record approvals, decisions, comments, evidence, and status updates so that project and financial records are complete and audit ready.
Coordinate with Accounting, Purchasing, Operations, Project Managers, Project Coordinators, and other internal teams to resolve routine administrative and financial-processing issues.
Prepare regular status reports, task lists, reconciliation support, and exception summaries for the NGM Finance team.
Participate in project and finance meetings, capture assigned actions and provide factual status updates on administrative deliverables.
Follow NGM Finance procedures, approval requirements, data-handling expectations, and internal controls; do not process unsupported changes or approvals.
Identify missing documentation, unusual balances, duplicated records, coding concerns, or process delays and escalate them to the appropriate owner.
Support month-end and period-close activities by completing assigned reconciliations, document follow-up, data validation, and filing within established deadlines.
Assist with continuous improvement of NGM Finance templates, trackers, SharePoint libraries, Microsoft Lists, and administrative workflows.

Qualifications:

One or more years of relevant experience in project administration, finance administration, purchasing, billing, document control, or a related role is preferred.
Post-secondary education in business administration, accounting, finance, project administration, or an equivalent combination of education and experience is preferred.
Strong written and verbal communication skills in English.
Proficiency in Microsoft 365, particularly Excel, Outlook, Word, Teams, and SharePoint.
Working Excel skills, including data entry, filtering, sorting, lookups, basic formulas, and pivot tables, are preferred.
Experience maintaining structured records, trackers, document libraries, or workflow lists is preferred.
Experience with purchase orders, invoice support, project budgets, reconciliations, or financial systems is considered an asset.
Ability to learn proprietary project, financial, reporting, and document-management systems.
Ability to interpret project identifiers, coding, approval evidence, invoices, purchase-order support, and routine financial reports.

Personal Qualities:

Detail oriented - consistently produces accurate, complete, and traceable work.
Organized - manages multiple files, deadlines, follow-ups, and priorities in a structured manner.
Accountable - owns assigned tasks, follows through, and escalates barriers early.
Analytical - identifies inconsistencies, missing information, and unusual project or financial data.
Process disciplined - follows documented procedures, approval requirements, and internal controls.
Collaborative - works effectively with Finance, Accounting, Purchasing, Operations, and project delivery teams.
Communicative - provides clear written and verbal updates and asks focused questions when information is incomplete.
Adaptable - works effectively in a fast-paced environment with changing priorities and period-close deadlines.
Confidential - handles financial, employee, customer, and vendor information appropriately.
Continuous-improvement minded - looks for practical ways to improve data quality, documentation, and administrative flow.
Mentoring – ability to collaborate and assist others in learning the technical aspects of the role; and

Working Conditions:

Hybrid work arrangement consisting of three remote workdays and two in-office workdays per week, in accordance with company and team requirements.
40 hours per week, generally Monday through Friday, 8:00 a.m. to 4:30 p.m.
Extended focus may be required during month-end, period close, billing deadlines, or other peak processing periods.
Limited local travel may be required for meetings, training, or document coordination.

This is a fixed-term contract position. While future opportunities may arise, continued employment beyond the contract term is not guaranteed.

Why Work for AFL Integria?

AFL Integria, a division of AFL Global, delivers engineering, construction, and connectivity solutions across Canada and North America.

Join a collaborative team committed to safety, quality, innovation, and continuous learning while gaining valuable experience in the telecommunications industry.

What We Offer

Hands-on training and professional development opportunities.
A supportive, diverse, and collaborative team environment.
Hybrid work arrangements.
Opportunities to expand your skills and gain valuable industry experience.

Ready to Join Us?

If you're organized, detail-oriented, and eager to grow your skills in project and financial administration, we'd love to hear from you!

AFL Integria is an equal opportunity employer committed to diversity and inclusion. We welcome applicants from all backgrounds and provide reasonable accommodations throughout the recruitment process. For accommodation requests, please contact Integria-Recruitment@aflglobal.com.

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More about this job

Responsibilities

The Project Administrator supports the finance team by maintaining accurate project and financial records, coordinating administrative workflows, and preparing documentation for project lifecycles. This role involves collaborating with internal teams to resolve financial-processing issues and ensuring all project data is complete and audit-ready.

Requirements

Candidates should have one or more years of relevant experience in project or finance administration and possess strong proficiency in Microsoft 365, particularly Excel. A post-secondary education in business, accounting, finance, or project administration is preferred.

Skills

Project administration
Financial administration
Purchasing
Billing
Document control
Microsoft 365
Excel
Outlook
Word
Teams
SharePoint
Data entry
Pivot tables
Reconciliation
Budget maintenance
Invoice verification

Benefits

Hands-on training
Professional development opportunities
Supportive, diverse, and collaborative team environment
Hybrid work arrangements

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Finance
Purchasing
Invoicing
Budget Maintenance
Microsoft 365
Excel
SharePoint
Teams
Reconciliation
Document Control
Data Validation
Project Lifecycle
Purchase Orders
Financial Reporting
Audit Ready
Workflow Management
Telecommunications
Engineering
Construction
Connectivity Solutions
Month-end
Period-close
Pivot Tables
Data Entry
Administrative Workflows
Cost Reclassification
Revenue Tracking
Margin Analysis
Project Setup

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