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Added 13 mins ago
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WFM Real Time Management Analyst (Onsite)
CNX
Mississauga, ON
- $60,000 to $65,000 CAD / year
- Full-time
As a WFM Real Time Management Analyst, you’ll join an organically diverse team from around the globe where all members contribute to and support each other’s success and wellbeing, proudly…
Added 13 mins ago
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Senior Analyst, Sales Reporting
Vale
Canada
- Full-time
We are seeking a Senior Analyst, Commercial Reporting – Copper & PGMs to join the Commercial team for a permanent opportunity based in Toronto, Ontario. This role reports to the Commercial…
Added 43 mins ago
SG
Cashflow Modeling Analyst – ABS, Toronto, CA or Denver, CO
S&P Global
Toronto, ON
- Full-time
…client partnership, and continuous process improvement. As an Analyst, you will build expertise in ABS credit analysis and quantitative finance within a collaborative, globally connected…
Added 1 hour ago
PS
Senior Security Analyst
PBC Solutions (Canada)
Victoria, BC
- Full-time
PBC Solutions is looking for a full-time Senior Security Analyst!
Added 1 hour ago
AI
Analyst, Total Rewards (Non-Union)
Alectra Inc.
Woodbridge, ON
- Full-time
…we’re energizing a brighter future where collaboration thrives; innovation is celebrated, and everyone can learn, evolve, and make a meaningful…
Added 1 hour ago
BO
Treasury Solutions Analyst
Bank of America
Toronto, ON
- Full-time
…experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we…
Added 1 hour ago
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QA Analyst, Credit Risk- Analyste AQ, risque de crédit
nesto
Canada
- Full-time
…l'entreprise continue de faire progresser le secteur grâce à l'innovation, à la technologie et à des solutions axées sur les…
Added 1 hour ago
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QA Analyst, Credit Risk- Analyste AQ, risque de crédit
nesto
Canada
- Full-time
…l'entreprise continue de faire progresser le secteur grâce à l'innovation, à la technologie et à des solutions axées sur les…
Added 1 hour ago
BO
Treasury Solutions Analyst
Bank of America
Calgary, AB
- Full-time
…experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we…
Added 1 hour ago
MM
Supply Chain Analyst
MTU Maintenance Canada
Delta, BC
- Full-time
…engine maintenance services worldwide. Quality, efficiency and innovation are our strengths. You, too, can become part of our dedicated…
Added 2 hours ago
R
Senior Financial Specialist
RBC
Kamloops, BC · Vancouver, BC
- Full-time
Chartered Professional Accounting designation (CPA) or Chartered Financial Analyst (CFA)
Added 2 hours ago
R
Business Analyst - Expert
Raise
Toronto, ON
- Full-time
We at Raise are hiring an Business Analyst - Expert for one of our top clients. After establishing themselves as an industry leader, they’re now expanding their team to meet rising demand.…
Added 2 hours ago
HT
Senior Financial Analyst - Corporate Accounting
Husky Technologies
Bolton, ON
- Full-time
Title: Senior Financial Analyst - Corporate Accounting
Added 2 hours ago
HT
Master Data Mgmt Analyst
Husky Technologies
Bolton, ON
- Full-time
Husky TechnologiesTM a company with a strong foundation built on innovation, close customer relationships, a strong sense of community and a unique culture and values. We are looking for…
Added 2 hours ago
HT
CNC Machinist - Rotational Shifts only + Benefits package + Paid time off +Shift Premium+ RRSP benefits
Husky Technologies
Bolton, ON
- Full-time
…we strive to be the best with a strong foundation built on innovation, collaboration and a unique culture with great people. We have an ambitious growth strategy that means exceptional…
Added 2 hours ago
GO
Central Bank Financial Officer
Government of Manitoba
Winnipeg, MB
- Full-time
…languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups…
Added 2 hours ago
GO
Senior Project Manager and Project Manager
Government of Manitoba
Winnipeg, MB
- Full-time
ER2 Economic Resource Analyst 2; ER3 Economic Resource Analyst 3
Added 2 hours ago
Facilities Coordinator
Government of Alberta
AB
The Ministry of Technology and Innovation is responsible for making innovation and technology the driving force behind Alberta’s economic growth. To learn more about us, please visit our…
Added 2 hours ago
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REDI Canada Real Estate Summer Analyst - Development/Acquisitions/Asset Management
Hines
Toronto, ON
- Other
…set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as…
Added 2 hours ago
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ElevatE Rotation Program Analyst/Associate
Hines
Toronto, ON
- Full-time
…set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as…
Added 2 hours ago
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Product Owner
Croesus
Montreal, QC · Laval, QC
- Full-time
AI Innovation and Integration: Collaborate on delivering the 2027 roadmap by facilitating secure data exposure to AI assistants via an MCP (Model Context Protocol) server.
Added 2 hours ago
TM
Program Analyst, PGME
Toronto Metropolitan University
Toronto, ON
- Temporary
…draw on the university’s commitment to community, equity, and innovation to address rapidly changing healthcare needs. The school will train a new generation of physicians who are ready to…
Added 2 hours ago
U
CyberArk IAM Analyst
UST
Toronto, ON
- Full-time
…technology. We walk alongside our clients and partners, embedding innovation and agility into everything they do. We help them create transformative experiences and human-centered solutions…
Added 2 hours ago
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Financial Business Partner
AtkinsRéalis
Montreal, QC
- Full-time
The Financial Analyst is responsible for supporting the Finance Business Partner (FBP) of a market or division within Engineering Services Canada. Under the supervision of the FBPs, the…
Added 3 hours ago
R
Senior Data Analyst, New Products
Remitly
Burnaby, BC
- Full-time
The Senior Data Analyst, Fraud (New Products) will be part of Remitly's Identity & Trust Analytics Team, reporting to the Senior Manager, Fraud Program and Analytics. As a senior individual…

AFL Telecommunications

Project Admin (6 month contact)

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Working hours: 40 hours per week
Posting language: English
Posted: Oct 30, 2026

Original job description

We’re hiring! Join our NGM Finance team as a Project Administrator and help keep our projects organized, accurate, and moving forward.

This Project Administrator role is ideal for someone who thrives on organization, enjoys working across multiple teams, and knows that the details matter. You’ll support essential project and financial activities including project setup, purchasing, invoicing, budget maintenance, project reviews, and close-out.

As our Project Administrator, you’ll work closely with Finance, Operations, Accounting, Purchasing, and project delivery teams, taking ownership of administrative workflows and helping identify missing information, approval delays, exceptions, and financial risks before they become roadblocks.

What You'll Do:

The Project Administrator supports the NGM Finance team by maintaining accurate project and financial records, coordinating routine administrative workflows, and preparing documentation required for project setup, purchasing, invoicing, budget maintenance, project review, and close-out.

This role works closely with the NGM Finance Project Manager, Project Coordinators, Project Analyst, Operations, Accounting, Purchasing, and project delivery teams. The position owns assigned administrative tasks, follows established controls and service timelines, and promptly escalates missing information, exceptions, financial risks, or approval delays.

Responsibilities:

Maintain accurate project information, financial support records, trackers, and supporting documentation throughout the project lifecycle.
Support project setup and job-creation activities by validating required intake information, coding, customer details, scope references, budgets, and approvals.
Prepare and coordinate purchase requisitions, purchase orders, and related supporting documents in accordance with approved scope and budget.
Support invoice verification by confirming purchase-order validity, completion evidence, project budget availability, coding, and required approvals before submission.
Prepare customer invoicing support packages, track invoice status, and follow up on missing schedules of values, acceptance evidence, purchase orders, or other billing requirements.
Update assigned project budgets, change-order records, cost reclassification support, and financial trackers using approved source documentation and direction from the Project Manager or Project Coordinator.
Support recurring project reviews by assembling revenue, cost, margin, billed, unbilled, deferred, forecast, and action-item information from approved reports and systems.
Monitor assigned outstanding items, aging balances, unbilled items, data gaps, and administrative exceptions; document follow-up actions, owners, and due dates.
Perform completeness and accuracy checks on project records, invoice packages, purchase-order support, budget updates, and close-out documentation.
Maintain organized project files in SharePoint, Teams, ShareFile, or other approved document-management systems, using required naming conventions, metadata, version control, and access controls.
Record approvals, decisions, comments, evidence, and status updates so that project and financial records are complete and audit ready.
Coordinate with Accounting, Purchasing, Operations, Project Managers, Project Coordinators, and other internal teams to resolve routine administrative and financial-processing issues.
Prepare regular status reports, task lists, reconciliation support, and exception summaries for the NGM Finance team.
Participate in project and finance meetings, capture assigned actions and provide factual status updates on administrative deliverables.
Follow NGM Finance procedures, approval requirements, data-handling expectations, and internal controls; do not process unsupported changes or approvals.
Identify missing documentation, unusual balances, duplicated records, coding concerns, or process delays and escalate them to the appropriate owner.
Support month-end and period-close activities by completing assigned reconciliations, document follow-up, data validation, and filing within established deadlines.
Assist with continuous improvement of NGM Finance templates, trackers, SharePoint libraries, Microsoft Lists, and administrative workflows.

Qualifications:

One or more years of relevant experience in project administration, finance administration, purchasing, billing, document control, or a related role is preferred.
Post-secondary education in business administration, accounting, finance, project administration, or an equivalent combination of education and experience is preferred.
Strong written and verbal communication skills in English.
Proficiency in Microsoft 365, particularly Excel, Outlook, Word, Teams, and SharePoint.
Working Excel skills, including data entry, filtering, sorting, lookups, basic formulas, and pivot tables, are preferred.
Experience maintaining structured records, trackers, document libraries, or workflow lists is preferred.
Experience with purchase orders, invoice support, project budgets, reconciliations, or financial systems is considered an asset.
Ability to learn proprietary project, financial, reporting, and document-management systems.
Ability to interpret project identifiers, coding, approval evidence, invoices, purchase-order support, and routine financial reports.

Personal Qualities:

Detail oriented - consistently produces accurate, complete, and traceable work.
Organized - manages multiple files, deadlines, follow-ups, and priorities in a structured manner.
Accountable - owns assigned tasks, follows through, and escalates barriers early.
Analytical - identifies inconsistencies, missing information, and unusual project or financial data.
Process disciplined - follows documented procedures, approval requirements, and internal controls.
Collaborative - works effectively with Finance, Accounting, Purchasing, Operations, and project delivery teams.
Communicative - provides clear written and verbal updates and asks focused questions when information is incomplete.
Adaptable - works effectively in a fast-paced environment with changing priorities and period-close deadlines.
Confidential - handles financial, employee, customer, and vendor information appropriately.
Continuous-improvement minded - looks for practical ways to improve data quality, documentation, and administrative flow.
Mentoring – ability to collaborate and assist others in learning the technical aspects of the role; and

Working Conditions:

Hybrid work arrangement consisting of three remote workdays and two in-office workdays per week, in accordance with company and team requirements.
40 hours per week, generally Monday through Friday, 8:00 a.m. to 4:30 p.m.
Extended focus may be required during month-end, period close, billing deadlines, or other peak processing periods.
Limited local travel may be required for meetings, training, or document coordination.

This is a fixed-term contract position. While future opportunities may arise, continued employment beyond the contract term is not guaranteed.

Why Work for AFL Integria?

AFL Integria, a division of AFL Global, delivers engineering, construction, and connectivity solutions across Canada and North America.

Join a collaborative team committed to safety, quality, innovation, and continuous learning while gaining valuable experience in the telecommunications industry.

What We Offer

Hands-on training and professional development opportunities.
A supportive, diverse, and collaborative team environment.
Hybrid work arrangements.
Opportunities to expand your skills and gain valuable industry experience.

Ready to Join Us?

If you're organized, detail-oriented, and eager to grow your skills in project and financial administration, we'd love to hear from you!

AFL Integria is an equal opportunity employer committed to diversity and inclusion. We welcome applicants from all backgrounds and provide reasonable accommodations throughout the recruitment process. For accommodation requests, please contact Integria-Recruitment@aflglobal.com.

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More about this job

Responsibilities

The Project Administrator supports the finance team by maintaining accurate project and financial records, coordinating administrative workflows, and preparing documentation for project lifecycles. This role involves collaborating with internal teams to resolve financial-processing issues and ensuring all project data is complete and audit-ready.

Requirements

Candidates should have one or more years of relevant experience in project or finance administration and possess strong proficiency in Microsoft 365, particularly Excel. A post-secondary education in business, accounting, finance, or project administration is preferred.

Skills

Project administration
Financial administration
Purchasing
Billing
Document control
Microsoft 365
Excel
Outlook
Word
Teams
SharePoint
Data entry
Pivot tables
Reconciliation
Budget maintenance
Invoice verification

Benefits

Hands-on training
Professional development opportunities
Supportive, diverse, and collaborative team environment
Hybrid work arrangements

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Finance
Purchasing
Invoicing
Budget Maintenance
Microsoft 365
Excel
SharePoint
Teams
Reconciliation
Document Control
Data Validation
Project Lifecycle
Purchase Orders
Financial Reporting
Audit Ready
Workflow Management
Telecommunications
Engineering
Construction
Connectivity Solutions
Month-end
Period-close
Pivot Tables
Data Entry
Administrative Workflows
Cost Reclassification
Revenue Tracking
Margin Analysis
Project Setup

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