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Added 1 hour ago
AT
Project Admin (6 month contact)
AFL Telecommunications
Calgary, AB
- Full-time
This role works closely with the NGM Finance Project Manager, Project Coordinators, Project Analyst, Operations, Accounting, Purchasing, and project delivery teams. The position owns…
Added 3 hours ago
R|
Clinical Trial Financial Control Analyst, Oncology Portfolio
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
We are seeking a Clinical Trial Financial Control Analyst to provide independent financial control and reconciliation for Oncology-sponsored clinical research studies. Reporting within the…
Added 3 hours ago
C
FX Front Office Application Support Analyst
CGI
Montreal, QC
- Full-time
We are looking for an analyst to join the Level 1 application support team for foreign exchange (FX) trading and risk management systems. The successful candidate will support FX trading…
Added 3 hours ago
RI
Senior Clinical IAM & RBAC Business Analyst - Healthcare
Rose International
Fredericton, NB
- Full-time
A Bachelor’s level University degree in Computer Science, Business Administration, Health Informatics, or a similar discipline. An equivalent combination of education and experience may be…
Added 4 hours ago
NE
Sales Operations Analyst
Nexus Energy
Toronto, ON
- Contract
…and contribute directly to the growth of our renewable energy…
Added 4 hours ago
LC
Manager, Supply Chain Replenishment
Loblaw Companies Limited
Brampton, ON
- Full-time
Lead project management for all Supply Chain Optimization initiatives including Blue Yonder
Added 4 hours ago
ES
Executive Assistant & Research Analyst
EyeQ Security Services
Winnipeg, MB
- Full-time
EyeQ Security Services is seeking a resourceful and dependable Executive Assistant & Research Analyst to support our CEO with business expansion research, tender opportunities, compliance…
Added 5 hours ago
AA
Project Management Analyst
August Advisors
Toronto, ON · Greater Toronto Area, Canada
- Full-time
The Project Management Analyst will play a key role at August Advisors, working at the intersection of alternative asset management, capital raising, and operational execution. The role…
Added 6 hours ago
S
DCN Project Cost Analyst
SLB
Calgary, AB
- Full-time
SLB is seeking a motivated Cost Controller to support our Data Center infrastructure solutions business.
Added 6 hours ago
S
DCN Project Controls System Analyst
SLB
Calgary, AB
- Full-time
The Project Controls System Analyst supports the Project Controls organization by administering, configuring, integrating, and continuously improving the digital toolset and data workflows…
Added 6 hours ago
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Anlst II, IT
Vale
Canada
- Full-time
The Analyst II, Transition to Run is responsible for managing the seamless transition of new or modified IT services into the operational environment. This role ensures that all service,…
Added 7 hours ago
F饭
Marketing Business Systems Analyst
Fantuan 饭团
Toronto, ON
- Full-time
Prepare and maintain business requirements documents (BRDs), functional specifications, workflow diagrams, and project documentation.
Added 7 hours ago
IG
Sr. Product Owner
Insight Global
Toronto, ON
- $70 to $75 CAD / hour
- Full-time
Former Business Analyst (BA): Previous BA experience aids in understanding business processes and stakeholder communication.
Added 7 hours ago
C
Manufacturing Business Analyst (Cabico Coaticook)
Cabico&co
Coaticook, QC
- Full-time
We are seeking a Business Analyst to join our team at our Coaticook, QC site. Your mission: you will bridge the needs of the business and production teams with our technological solutions.…
Added 7 hours ago
PH
Project Coordinator
Provincial Health Services Authority
Vancouver, BC
- Full-time
A Bachelor’s degree in Health or Social Sciences, or Business Administration plus 2-3 years in a Project Coordinator or Policy Analyst role in a health, social services, government, or…
Added 8 hours ago
I
Analyst - Information Security
Innergex
Longueuil, QC
- Full-time
Collaborate with IT and project teams to integrate cybersecurity requirements into technology initiatives.
Added 8 hours ago
KP
Project Leader (Systems Analyst) - Competition ID: 4882
Kwantlen Polytechnic University
Surrey, BC
- Full-time
We are currently seeking a Project Leader (Systems Analyst) to join our Office of the Registrar team.
Added 8 hours ago
OM
Analyst, Marketing Science
Omnicom Media
Toronto, ON
- Full-time
As an Analyst, you will support functions across a wide array of Data Analysis and Operational needs, including:
Added 8 hours ago
1P
Automation Quality Assurance Analyst
10 Percent Recruiting Ltd.
AB · Alberta, Canada
- Contract
Our client is seeking a detail-oriented Automated QA Analyst to support the design, development, execution, and maintenance of automated testing solutions across enterprise applications.…
Added 8 hours ago
C
Applications Support Sr Analyst - Assistant Vice President
Citi
Mississauga, ON
- Full-time
The Apps Support Sr Analyst is a seasoned professional role. Applies in-depth disciplinary knowledge, contributing to the development of new techniques and the improvement of processes and…
Added 8 hours ago
PO
Analyste d’affaires (FICO) - Business Analyst (FICO)
Port of Montreal
Montreal, QC
- Full-time
Reporting to the Head of Business Applications and Operational Performance, the FICO Business Analyst is responsible for planning, coordinating, and implementing SAP processes to support…
Added 8 hours ago
SS
Business Analyst
Soho Square Solutions
Montreal, QC
- Contract
Bachelor’s degree in computer science, Information Management, Data Science, Business Administration, Finance, or a related field.
Added 9 hours ago
C
Manager, Business Analyst - CHAPS / High-Value Payments
Cognizant
Toronto, ON
- Full-time
As a Manager, Business Analyst - CHAPS / High-Value Payments, you will make an impact by translating complex UK high-value payment and regulatory requirements into clear business and…
Added 9 hours ago
A
Sr. SAP FI-CO Configuration Analyst : Toronto ON (Hybrid) : FTE
AceStack
Toronto, ON
- Full-time
Job Role : Sr. SAP FI-CO Configuration Analyst
Added 9 hours ago
PR
Senior Supply Chain Analyst
Paramount Resources
Calgary, AB
- Full-time
This diverse role spans contracting, capital project procurement, and materials management within Supply Chain. It offers hands-on training, close collaboration with leaders across the…

AFL Telecommunications

Project Admin (6 month contact)

Calgary, AB, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Working hours: 40 hours per week
Posting language: English
Posted: Oct 30, 2026

Original job description

We’re hiring! Join our NGM Finance team as a Project Administrator and help keep our projects organized, accurate, and moving forward.

This Project Administrator role is ideal for someone who thrives on organization, enjoys working across multiple teams, and knows that the details matter. You’ll support essential project and financial activities including project setup, purchasing, invoicing, budget maintenance, project reviews, and close-out.

As our Project Administrator, you’ll work closely with Finance, Operations, Accounting, Purchasing, and project delivery teams, taking ownership of administrative workflows and helping identify missing information, approval delays, exceptions, and financial risks before they become roadblocks.

What You'll Do:

The Project Administrator supports the NGM Finance team by maintaining accurate project and financial records, coordinating routine administrative workflows, and preparing documentation required for project setup, purchasing, invoicing, budget maintenance, project review, and close-out.

This role works closely with the NGM Finance Project Manager, Project Coordinators, Project Analyst, Operations, Accounting, Purchasing, and project delivery teams. The position owns assigned administrative tasks, follows established controls and service timelines, and promptly escalates missing information, exceptions, financial risks, or approval delays.

Responsibilities:

Maintain accurate project information, financial support records, trackers, and supporting documentation throughout the project lifecycle.
Support project setup and job-creation activities by validating required intake information, coding, customer details, scope references, budgets, and approvals.
Prepare and coordinate purchase requisitions, purchase orders, and related supporting documents in accordance with approved scope and budget.
Support invoice verification by confirming purchase-order validity, completion evidence, project budget availability, coding, and required approvals before submission.
Prepare customer invoicing support packages, track invoice status, and follow up on missing schedules of values, acceptance evidence, purchase orders, or other billing requirements.
Update assigned project budgets, change-order records, cost reclassification support, and financial trackers using approved source documentation and direction from the Project Manager or Project Coordinator.
Support recurring project reviews by assembling revenue, cost, margin, billed, unbilled, deferred, forecast, and action-item information from approved reports and systems.
Monitor assigned outstanding items, aging balances, unbilled items, data gaps, and administrative exceptions; document follow-up actions, owners, and due dates.
Perform completeness and accuracy checks on project records, invoice packages, purchase-order support, budget updates, and close-out documentation.
Maintain organized project files in SharePoint, Teams, ShareFile, or other approved document-management systems, using required naming conventions, metadata, version control, and access controls.
Record approvals, decisions, comments, evidence, and status updates so that project and financial records are complete and audit ready.
Coordinate with Accounting, Purchasing, Operations, Project Managers, Project Coordinators, and other internal teams to resolve routine administrative and financial-processing issues.
Prepare regular status reports, task lists, reconciliation support, and exception summaries for the NGM Finance team.
Participate in project and finance meetings, capture assigned actions and provide factual status updates on administrative deliverables.
Follow NGM Finance procedures, approval requirements, data-handling expectations, and internal controls; do not process unsupported changes or approvals.
Identify missing documentation, unusual balances, duplicated records, coding concerns, or process delays and escalate them to the appropriate owner.
Support month-end and period-close activities by completing assigned reconciliations, document follow-up, data validation, and filing within established deadlines.
Assist with continuous improvement of NGM Finance templates, trackers, SharePoint libraries, Microsoft Lists, and administrative workflows.

Qualifications:

One or more years of relevant experience in project administration, finance administration, purchasing, billing, document control, or a related role is preferred.
Post-secondary education in business administration, accounting, finance, project administration, or an equivalent combination of education and experience is preferred.
Strong written and verbal communication skills in English.
Proficiency in Microsoft 365, particularly Excel, Outlook, Word, Teams, and SharePoint.
Working Excel skills, including data entry, filtering, sorting, lookups, basic formulas, and pivot tables, are preferred.
Experience maintaining structured records, trackers, document libraries, or workflow lists is preferred.
Experience with purchase orders, invoice support, project budgets, reconciliations, or financial systems is considered an asset.
Ability to learn proprietary project, financial, reporting, and document-management systems.
Ability to interpret project identifiers, coding, approval evidence, invoices, purchase-order support, and routine financial reports.

Personal Qualities:

Detail oriented - consistently produces accurate, complete, and traceable work.
Organized - manages multiple files, deadlines, follow-ups, and priorities in a structured manner.
Accountable - owns assigned tasks, follows through, and escalates barriers early.
Analytical - identifies inconsistencies, missing information, and unusual project or financial data.
Process disciplined - follows documented procedures, approval requirements, and internal controls.
Collaborative - works effectively with Finance, Accounting, Purchasing, Operations, and project delivery teams.
Communicative - provides clear written and verbal updates and asks focused questions when information is incomplete.
Adaptable - works effectively in a fast-paced environment with changing priorities and period-close deadlines.
Confidential - handles financial, employee, customer, and vendor information appropriately.
Continuous-improvement minded - looks for practical ways to improve data quality, documentation, and administrative flow.
Mentoring – ability to collaborate and assist others in learning the technical aspects of the role; and

Working Conditions:

Hybrid work arrangement consisting of three remote workdays and two in-office workdays per week, in accordance with company and team requirements.
40 hours per week, generally Monday through Friday, 8:00 a.m. to 4:30 p.m.
Extended focus may be required during month-end, period close, billing deadlines, or other peak processing periods.
Limited local travel may be required for meetings, training, or document coordination.

This is a fixed-term contract position. While future opportunities may arise, continued employment beyond the contract term is not guaranteed.

Why Work for AFL Integria?

AFL Integria, a division of AFL Global, delivers engineering, construction, and connectivity solutions across Canada and North America.

Join a collaborative team committed to safety, quality, innovation, and continuous learning while gaining valuable experience in the telecommunications industry.

What We Offer

Hands-on training and professional development opportunities.
A supportive, diverse, and collaborative team environment.
Hybrid work arrangements.
Opportunities to expand your skills and gain valuable industry experience.

Ready to Join Us?

If you're organized, detail-oriented, and eager to grow your skills in project and financial administration, we'd love to hear from you!

AFL Integria is an equal opportunity employer committed to diversity and inclusion. We welcome applicants from all backgrounds and provide reasonable accommodations throughout the recruitment process. For accommodation requests, please contact Integria-Recruitment@aflglobal.com.

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More about this job

Responsibilities

The Project Administrator supports the finance team by maintaining accurate project and financial records, coordinating administrative workflows, and preparing documentation for project lifecycles. This role involves collaborating with internal teams to resolve financial-processing issues and ensuring all project data is complete and audit-ready.

Requirements

Candidates should have one or more years of relevant experience in project or finance administration and possess strong proficiency in Microsoft 365, particularly Excel. A post-secondary education in business, accounting, finance, or project administration is preferred.

Skills

Project administration
Financial administration
Purchasing
Billing
Document control
Microsoft 365
Excel
Outlook
Word
Teams
SharePoint
Data entry
Pivot tables
Reconciliation
Budget maintenance
Invoice verification

Benefits

Hands-on training
Professional development opportunities
Supportive, diverse, and collaborative team environment
Hybrid work arrangements

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Finance
Purchasing
Invoicing
Budget Maintenance
Microsoft 365
Excel
SharePoint
Teams
Reconciliation
Document Control
Data Validation
Project Lifecycle
Purchase Orders
Financial Reporting
Audit Ready
Workflow Management
Telecommunications
Engineering
Construction
Connectivity Solutions
Month-end
Period-close
Pivot Tables
Data Entry
Administrative Workflows
Cost Reclassification
Revenue Tracking
Margin Analysis
Project Setup

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