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Added 3 mins ago
Business Analyst
Government of New Brunswick
NB · NB, Canada
The Business Analyst will work with business owners, project managers, technical teams, and external service providers to support the delivery of technology solutions that meet operational…
Added 3 mins ago
MI
IoT Developer
Magna International
London, ON
- Full-time
Support creation of technical guidelines, standards and templates for digitalization projects to be scaled across Seating group.
Added 3 mins ago
SS
Compliance Analyst
Soho Square Solutions
Montreal, QC
- Contract
Exceptional analytical skills, superior technical skills, and a practical approach to applying them. Effective analytical, organizational, and problem-solving skills.
Added 3 mins ago
S
MUREX – Senior Front Office Application Support Analyst (Credit & Rates)
Scotiabank
Montreal, QC
- Full-time
Dans le cadre du renforcement des équipes IT de Scotiabank à Montréal, nous recherchons un(e) Senior Murex Support Analyst – Credit & Rates, spécialisé(e) dans le support Front Office.
Added 3 mins ago
IC
Technical Digital Business Analyst
iPartner Consulting
Toronto, ON
- Contract
10+ years of demonstrated experience working as a Business Analyst.
Added 3 mins ago
HT
Business Analyst
Hirematic Talent Solutions
ON · Ontario, Canada
- $50 to $60 CAD / hour
- Full-time
We are seeking an experienced Senior Business Analyst to provide a comprehensive range of I&IT business analysis services across diverse business and technological environments.
Added 3 mins ago
RH
Senior Compensation Analyst, Total Rewards (12-mon Contract)
Robert Half
Toronto, ON
- Contract
Our client is seeking a highly analytical Senior Compensation Analyst to join their Total Rewards Centre of Excellence on a short-term contract assignment. This role is ideal for an…
Added 33 mins ago
TI
Business Analyst
Teckhorizon Inc
Toronto, ON
- Contract
The Central Agencies Cluster is seeking a Senior Business Analyst to provide business analysis services across complex business and technology initiatives. The successful candidate will…
Added 33 mins ago
IG
BILINGUAL - Digital & Cybersecurity Analyst
Insight Global
Mirabel, QC
- $60 to $70 CAD / hour
- Contract
We are seeking a bilingual Digital & Cybersecurity Analyst to support a Quebec-based manufacturing client. This is a 12-month contract to hire, working onsite 5 days/week. This individual…
Added 33 mins ago
A
Data Business Analyst
Altis
Toronto, ON
- $50 to $55 CAD / hour
- Contract
We are seeking a Data Business Analyst to join a global Data & AI team within a leading professional services organization. This is an exciting opportunity to contribute to an…
Added 33 mins ago
JI
Integration Analyst
J.D. Irving, Limited
Saint John, NB
- Full-time
We are looking for a motivated, detail-oriented, and collaborative Integration Analyst who is passionate about learning and problem-solving. This role will support the development,…
Added 33 mins ago
Test Automation Engineer
Red River Mutual
Winnipeg, MB
Collaborate with business analyst, development and QA teams to understand integration requirements and ensure comprehensive test coverage.
Added 1 hour ago
MA
Actuarial Analyst – 2026 & 2027 New Grads - Montreal
Marsh Agency
Montreal, QC
- Full-time
…the office. The below listed teams are looking for Actuarial Analyst (2026 & 2027 New…
Added 1 hour ago
MA
Senior HR Workday Technology Analyst
Marsh Agency
Toronto, ON
- Full-time
We are seeking a highly motivated Technology Analyst to support our Workday HR application team. This role will focus on application configuration, security, organizational structures, data…
Added 1 hour ago
MA
IAM RBAC Business Solution Analyst Lead
Marsh Agency
Toronto, ON
- Full-time
Establish clear ownership and accountability for business roles, technical roles, applications, entitlements, and access decisions.
Added 1 hour ago
MA
Senior IT Business Analyst (Insurance)
Marsh Agency
Toronto, ON
- Full-time
Translate business needs into technical specifications for client application data capture, policy rating, and document/report generation (e.g., quotes, policy packages, bordereaux,…
Added 1 hour ago
MA
Senior Investment Technical Products Sales
Marsh Agency
Toronto, ON
- Full-time
5-7 years of related work experience, preferably in investments and/or background in financial services, or as an investment analyst
Added 1 hour ago
MA
Oliver Wyman - Sr. Analyst, Associate Team Lead; Team Lead; Director-Data and Analytics (DNA) - Toronto
Marsh Agency
Toronto, ON
- Full-time
Using Partners and the internal network effectively to provide technical and senior-level steer to projects
Added 2 hours ago
A
Business System Configuration / Development IV
Accenture
Richmond Hill, ON
- Full-time
Manage the technical team and assign to specific functions including reporting, migration, integration, Unifier configuration, and automation of monthly progress reports
Added 3 hours ago
TI
Business Systems Analyst – RPA & Power Platform
Themesoft Inc.
Toronto, ON
- Contract
Position: Business Systems Analyst – RPA & Power Platform
Added 3 hours ago
HT
CNC Machinist - Rotational Shifts only + Benefits package + Paid time off +Shift Premium+ RRSP benefits
Husky Technologies
Bolton, ON
- Full-time
Provide technical leadership and troubleshooting to Manufacturing Technicians as their primary resource.
Added 4 hours ago
A
Senior System Analyst - Payments
Acumatica
Montreal, QC
- Full-time
Acumatica is looking for a Senior System Analyst to join our Payments Team in Montreal/Ottawa! This position follows a hybrid work model, offering a balance of remote work and in-office…
Added 4 hours ago
A
Senior System Analyst - Payments
Acumatica
Montreal, QC
- Full-time
Acumatica is looking for a Senior System Analyst to join our Payments Team in Montreal/Ottawa! This position follows a hybrid work model, offering a balance of remote work and in-office…
Added 4 hours ago
Business Analyst - Commercial & Operations
Amrize
Paris, ON
Join Amrize as a Business Analyst - Commercial & Operations and help construct what's next. If you're ready to put your skills to work on projects that matter - and build a career with a…
Added 7 hours ago
AT
Project Admin (6 month contact)
AFL Telecommunications
Calgary, AB
- Full-time
This role works closely with the NGM Finance Project Manager, Project Coordinators, Project Analyst, Operations, Accounting, Purchasing, and project delivery teams. The position owns…

AFL Telecommunications

Project Admin (6 month contact)

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Working hours: 40 hours per week
Posting language: English
Posted: Oct 30, 2026

Original job description

We’re hiring! Join our NGM Finance team as a Project Administrator and help keep our projects organized, accurate, and moving forward.

This Project Administrator role is ideal for someone who thrives on organization, enjoys working across multiple teams, and knows that the details matter. You’ll support essential project and financial activities including project setup, purchasing, invoicing, budget maintenance, project reviews, and close-out.

As our Project Administrator, you’ll work closely with Finance, Operations, Accounting, Purchasing, and project delivery teams, taking ownership of administrative workflows and helping identify missing information, approval delays, exceptions, and financial risks before they become roadblocks.

What You'll Do:

The Project Administrator supports the NGM Finance team by maintaining accurate project and financial records, coordinating routine administrative workflows, and preparing documentation required for project setup, purchasing, invoicing, budget maintenance, project review, and close-out.

This role works closely with the NGM Finance Project Manager, Project Coordinators, Project Analyst, Operations, Accounting, Purchasing, and project delivery teams. The position owns assigned administrative tasks, follows established controls and service timelines, and promptly escalates missing information, exceptions, financial risks, or approval delays.

Responsibilities:

Maintain accurate project information, financial support records, trackers, and supporting documentation throughout the project lifecycle.
Support project setup and job-creation activities by validating required intake information, coding, customer details, scope references, budgets, and approvals.
Prepare and coordinate purchase requisitions, purchase orders, and related supporting documents in accordance with approved scope and budget.
Support invoice verification by confirming purchase-order validity, completion evidence, project budget availability, coding, and required approvals before submission.
Prepare customer invoicing support packages, track invoice status, and follow up on missing schedules of values, acceptance evidence, purchase orders, or other billing requirements.
Update assigned project budgets, change-order records, cost reclassification support, and financial trackers using approved source documentation and direction from the Project Manager or Project Coordinator.
Support recurring project reviews by assembling revenue, cost, margin, billed, unbilled, deferred, forecast, and action-item information from approved reports and systems.
Monitor assigned outstanding items, aging balances, unbilled items, data gaps, and administrative exceptions; document follow-up actions, owners, and due dates.
Perform completeness and accuracy checks on project records, invoice packages, purchase-order support, budget updates, and close-out documentation.
Maintain organized project files in SharePoint, Teams, ShareFile, or other approved document-management systems, using required naming conventions, metadata, version control, and access controls.
Record approvals, decisions, comments, evidence, and status updates so that project and financial records are complete and audit ready.
Coordinate with Accounting, Purchasing, Operations, Project Managers, Project Coordinators, and other internal teams to resolve routine administrative and financial-processing issues.
Prepare regular status reports, task lists, reconciliation support, and exception summaries for the NGM Finance team.
Participate in project and finance meetings, capture assigned actions and provide factual status updates on administrative deliverables.
Follow NGM Finance procedures, approval requirements, data-handling expectations, and internal controls; do not process unsupported changes or approvals.
Identify missing documentation, unusual balances, duplicated records, coding concerns, or process delays and escalate them to the appropriate owner.
Support month-end and period-close activities by completing assigned reconciliations, document follow-up, data validation, and filing within established deadlines.
Assist with continuous improvement of NGM Finance templates, trackers, SharePoint libraries, Microsoft Lists, and administrative workflows.

Qualifications:

One or more years of relevant experience in project administration, finance administration, purchasing, billing, document control, or a related role is preferred.
Post-secondary education in business administration, accounting, finance, project administration, or an equivalent combination of education and experience is preferred.
Strong written and verbal communication skills in English.
Proficiency in Microsoft 365, particularly Excel, Outlook, Word, Teams, and SharePoint.
Working Excel skills, including data entry, filtering, sorting, lookups, basic formulas, and pivot tables, are preferred.
Experience maintaining structured records, trackers, document libraries, or workflow lists is preferred.
Experience with purchase orders, invoice support, project budgets, reconciliations, or financial systems is considered an asset.
Ability to learn proprietary project, financial, reporting, and document-management systems.
Ability to interpret project identifiers, coding, approval evidence, invoices, purchase-order support, and routine financial reports.

Personal Qualities:

Detail oriented - consistently produces accurate, complete, and traceable work.
Organized - manages multiple files, deadlines, follow-ups, and priorities in a structured manner.
Accountable - owns assigned tasks, follows through, and escalates barriers early.
Analytical - identifies inconsistencies, missing information, and unusual project or financial data.
Process disciplined - follows documented procedures, approval requirements, and internal controls.
Collaborative - works effectively with Finance, Accounting, Purchasing, Operations, and project delivery teams.
Communicative - provides clear written and verbal updates and asks focused questions when information is incomplete.
Adaptable - works effectively in a fast-paced environment with changing priorities and period-close deadlines.
Confidential - handles financial, employee, customer, and vendor information appropriately.
Continuous-improvement minded - looks for practical ways to improve data quality, documentation, and administrative flow.
Mentoring – ability to collaborate and assist others in learning the technical aspects of the role; and

Working Conditions:

Hybrid work arrangement consisting of three remote workdays and two in-office workdays per week, in accordance with company and team requirements.
40 hours per week, generally Monday through Friday, 8:00 a.m. to 4:30 p.m.
Extended focus may be required during month-end, period close, billing deadlines, or other peak processing periods.
Limited local travel may be required for meetings, training, or document coordination.

This is a fixed-term contract position. While future opportunities may arise, continued employment beyond the contract term is not guaranteed.

Why Work for AFL Integria?

AFL Integria, a division of AFL Global, delivers engineering, construction, and connectivity solutions across Canada and North America.

Join a collaborative team committed to safety, quality, innovation, and continuous learning while gaining valuable experience in the telecommunications industry.

What We Offer

Hands-on training and professional development opportunities.
A supportive, diverse, and collaborative team environment.
Hybrid work arrangements.
Opportunities to expand your skills and gain valuable industry experience.

Ready to Join Us?

If you're organized, detail-oriented, and eager to grow your skills in project and financial administration, we'd love to hear from you!

AFL Integria is an equal opportunity employer committed to diversity and inclusion. We welcome applicants from all backgrounds and provide reasonable accommodations throughout the recruitment process. For accommodation requests, please contact Integria-Recruitment@aflglobal.com.

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More about this job

Responsibilities

The Project Administrator supports the finance team by maintaining accurate project and financial records, coordinating administrative workflows, and preparing documentation for project lifecycles. This role involves collaborating with internal teams to resolve financial-processing issues and ensuring all project data is complete and audit-ready.

Requirements

Candidates should have one or more years of relevant experience in project or finance administration and possess strong proficiency in Microsoft 365, particularly Excel. A post-secondary education in business, accounting, finance, or project administration is preferred.

Skills

Project administration
Financial administration
Purchasing
Billing
Document control
Microsoft 365
Excel
Outlook
Word
Teams
SharePoint
Data entry
Pivot tables
Reconciliation
Budget maintenance
Invoice verification

Benefits

Hands-on training
Professional development opportunities
Supportive, diverse, and collaborative team environment
Hybrid work arrangements

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Finance
Purchasing
Invoicing
Budget Maintenance
Microsoft 365
Excel
SharePoint
Teams
Reconciliation
Document Control
Data Validation
Project Lifecycle
Purchase Orders
Financial Reporting
Audit Ready
Workflow Management
Telecommunications
Engineering
Construction
Connectivity Solutions
Month-end
Period-close
Pivot Tables
Data Entry
Administrative Workflows
Cost Reclassification
Revenue Tracking
Margin Analysis
Project Setup

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