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Added 1 day ago
S
Senior Database Administrator
StafinGo
Toronto, ON · Greater Toronto Area, Canada
- $55 to $70 CAD / hour
- Contract
Support application development workflows and source control or project management processes using Team Foundation Server (TFS).
Added 1 day ago
ML
IT Administrator
MTE Logistix
AB · Edmonton, AB
- Full-time
Work schedule: Monday to Friday with regular after-hours support required.
Added 2 days ago
CC
Administrator, Document Control
Cameco Corporation
Saskatoon, SK
- Full-time
As a member of the Technical Services department, you will report to the supervisor, delivery support and document control and administer controlled project document processes at our…
Added 2 days ago
Contracts Administrator (Contract)
Trans Mountain
Calgary, AB
Support RFP and contract document control, coordinate proponent clarifications, and compile evaluation, negotiation, and award recommendation records.
Added 2 days ago
SC
Project Administrator
SLR Consulting
Toronto, ON
- Full-time
As our new Project Administrator in the Mine Waste Engineering, Canada, you will be responsible for supporting our project managers on project set up, financial administration, scheduling,…
Added 3 days ago
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Project Admin (6 month contact)
AFL
Calgary, AB
- Full-time
This Project Administrator role is ideal for someone who thrives on organization, enjoys working across multiple teams, and knows that the details matter. You’ll support essential project…
Added 3 days ago
CN
Contract Administrator
Canadian Nuclear Laboratories
Chalk River, ON
- Contract
…obligations are met? If yes, our Chalk River location is seeking a Contract Administrator to oversee and support the full lifecycle of supplier and vendor agreements. Apply…
Added 4 days ago
R
Senior Oracle Database Administrator (DBA)
Raise
Calgary, AB
- Full-time
Document replication topology, dependencies, recovery procedures, support boundaries, and service-level expectations; demonstrate the solution and transfer knowledge to operations teams.
Added 4 days ago
L
Senior Site Contracts Administrator
Lycopodium
Mississauga, ON
- Contract
Lycopodium is currently recruiting for a Senior Site Contracts Administrator to join our growing Canadian site projects team.
Added 4 days ago
MP
Project Coordinator - Light Industrial/Retail - Ottawa
Michael Page
Ottawa, ON
- $55,000 to $60,000 CAD / year
- Full-time
Experience with RFIs, submittals, change orders, and document control.
Added 5 days ago
Procurement Administrator
Turner Construction
Toronto, ON
Develop general knowledge of contract documents, understand contract types, and select correct contract forms to support Procurement activities.
Added 8 days ago
FC
Administrateur(trice) de contrats de Sous-traitance / Subcontract Administrator
Flatiron Construction Corp
QC · Quebec City, QC
- Other
Are you a detail-oriented professional with a knack for navigating complex contractual landscapes? As a Subcontract Administrator, you will be primarily responsible for coordinating the…
Added 8 days ago
TR
Senior Endpoint Specialist (Contract)
Teck Resources Limited
Vancouver, BC · Greater Vancouver, BC
- Full-time
…security, cloud infrastructure, server systems, network, and site…
Added 8 days ago
CP
Project Administrator
Colliers Project Leaders
Toronto, ON
- $58,965 to $69,371 CAD / year
- Full-time
Assist with document control, including coordinating reviews, approvals, submissions, and distribution of project documents.
Added 8 days ago
TS
Architectural Project Coordinator
TalentSphere Staffing Solutions
Toronto, ON
- Full-time
Maintain document control systems, ensuring drawings, correspondence, reports, and other project records are accurate, current, and properly archived.
Added 9 days ago
AI
Billing and Data entry Administrator (12-Month Contract)
Ainsworth Inc
Saskatoon, SK
- Full-time
GDI Ainsworth is seeking an organized and detail-oriented Billing and Data Entry Clerk for a 12-month contract position. In this role, you will be responsible for processing daily customer…
Added 9 days ago
AC
Quality Administrator
Aston Carter
Calgary, AB
- $20 to $23 CAD / hour
- Contract
Perform data entry and data verification in Excel and other Microsoft Office applications to support inventory and quality control activities.
Added 9 days ago
AC
Quality Administrator
Aston Carter
Calgary, AB
- Full-time
Perform data entry and data verification in Excel and other Microsoft Office applications to support inventory and quality control activities.
Added 9 days ago
RM
Field Clerk - Eastwood - Quebec
REDPATH MINING
Rouyn-Noranda, QC
- Full-time
The Project Administrator supports the on-site Project team acting as a liaison between the project and the various administrative departments at Head Office.
Added 9 days ago
E
Construction Contract Administrator
EXP
Calgary, AB
- Full-time
Be our next Construction Contract Administrator!
Added 9 days ago
ES
Salesforce Technical Consultant
Epsilon Solutions Ltd.
Mississauga, ON
- Contract
Support deployment activities across Development, QA, UAT, and Production environments.
Added 9 days ago
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Contract Administrator
Confidential
Vaughan, ON
- $85,000 to $100,000 CAD / year
- Full-time
Maintain version control for contract drafts, markups, scopes of work, exhibits, and supporting documentation.
Added 9 days ago
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Construction Contract Administrator - Mechanical
Stantec
Edmonton, AB
- Full-time
As a Construction Administrator, you will be part of an integrated multidisciplinary team. The CA interprets and administers construction contracts and ensures project work is completed in…
Added 11 days ago
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Project Administrator
Alstom
Ottawa, ON
- $50,000 to $70,000 CAD / year
As a Project Administrator, you will provide administrative, document control, and project coordination support to ensure the successful execution of projects. You will work closely with…
Added 11 days ago
AC
Administrator
Aston Carter
New Westminster, BC
- $24 to $25 CAD / hour
- Contract
This Administrative Assistant role within Indigenous Relations provides comprehensive operational and coordination support to advance relationship-building and reconciliation initiatives.…

AFL

Project Admin (6 month contact)

Calgary, AB, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Nov 20, 2026
Working hours: 40 hours per week
Posting language: English
Posted: Oct 22, 2026

Original job description

We’re hiring! Join our NGM Finance team as a Project Administrator and help keep our projects organized, accurate, and moving forward.

This Project Administrator role is ideal for someone who thrives on organization, enjoys working across multiple teams, and knows that the details matter. You’ll support essential project and financial activities including project setup, purchasing, invoicing, budget maintenance, project reviews, and close-out.

As our Project Administrator, you’ll work closely with Finance, Operations, Accounting, Purchasing, and project delivery teams, taking ownership of administrative workflows and helping identify missing information, approval delays, exceptions, and financial risks before they become roadblocks.

What You'll Do

The Project Administrator supports the NGM Finance team by maintaining accurate project and financial records, coordinating routine administrative workflows, and preparing documentation required for project setup, purchasing, invoicing, budget maintenance, project review, and close-out.

This role works closely with the NGM Finance Project Manager, Project Coordinators, Project Analyst, Operations, Accounting, Purchasing, and project delivery teams. The position owns assigned administrative tasks, follows established controls and service timelines, and promptly escalates missing information, exceptions, financial risks, or approval delays.

Responsibilities

Maintain accurate project information, financial support records, trackers, and supporting documentation throughout the project lifecycle.
Support project setup and job-creation activities by validating required intake information, coding, customer details, scope references, budgets, and approvals.
Prepare and coordinate purchase requisitions, purchase orders, and related supporting documents in accordance with approved scope and budget.
Support invoice verification by confirming purchase-order validity, completion evidence, project budget availability, coding, and required approvals before submission.
Prepare customer invoicing support packages, track invoice status, and follow up on missing schedules of values, acceptance evidence, purchase orders, or other billing requirements.
Update assigned project budgets, change-order records, cost reclassification support, and financial trackers using approved source documentation and direction from the Project Manager or Project Coordinator.
Support recurring project reviews by assembling revenue, cost, margin, billed, unbilled, deferred, forecast, and action-item information from approved reports and systems.
Monitor assigned outstanding items, aging balances, unbilled items, data gaps, and administrative exceptions; document follow-up actions, owners, and due dates.
Perform completeness and accuracy checks on project records, invoice packages, purchase-order support, budget updates, and close-out documentation.
Maintain organized project files in SharePoint, Teams, ShareFile, or other approved document-management systems, using required naming conventions, metadata, version control, and access controls.
Record approvals, decisions, comments, evidence, and status updates so that project and financial records are complete and audit ready.
Coordinate with Accounting, Purchasing, Operations, Project Managers, Project Coordinators, and other internal teams to resolve routine administrative and financial-processing issues.
Prepare regular status reports, task lists, reconciliation support, and exception summaries for the NGM Finance team.
Participate in project and finance meetings, capture assigned actions and provide factual status updates on administrative deliverables.
Follow NGM Finance procedures, approval requirements, data-handling expectations, and internal controls; do not process unsupported changes or approvals.
Identify missing documentation, unusual balances, duplicated records, coding concerns, or process delays and escalate them to the appropriate owner.
Support month-end and period-close activities by completing assigned reconciliations, document follow-up, data validation, and filing within established deadlines.
Assist with continuous improvement of NGM Finance templates, trackers, SharePoint libraries, Microsoft Lists, and administrative workflows.

Qualifications

One or more years of relevant experience in project administration, finance administration, purchasing, billing, document control, or a related role is preferred.
Post-secondary education in business administration, accounting, finance, project administration, or an equivalent combination of education and experience is preferred.
Strong written and verbal communication skills in English.
Proficiency in Microsoft 365, particularly Excel, Outlook, Word, Teams, and SharePoint.
Working Excel skills, including data entry, filtering, sorting, lookups, basic formulas, and pivot tables, are preferred.
Experience maintaining structured records, trackers, document libraries, or workflow lists is preferred.
Experience with purchase orders, invoice support, project budgets, reconciliations, or financial systems is considered an asset.
Ability to learn proprietary project, financial, reporting, and document-management systems.
Ability to interpret project identifiers, coding, approval evidence, invoices, purchase-order support, and routine financial reports.

Personal Qualities

Detail oriented - consistently produces accurate, complete, and traceable work.
Organized - manages multiple files, deadlines, follow-ups, and priorities in a structured manner.
Accountable - owns assigned tasks, follows through, and escalates barriers early.
Analytical - identifies inconsistencies, missing information, and unusual project or financial data.
Process disciplined - follows documented procedures, approval requirements, and internal controls.
Collaborative - works effectively with Finance, Accounting, Purchasing, Operations, and project delivery teams.
Communicative - provides clear written and verbal updates and asks focused questions when information is incomplete.
Adaptable - works effectively in a fast-paced environment with changing priorities and period-close deadlines.
Confidential - handles financial, employee, customer, and vendor information appropriately.
Continuous-improvement minded - looks for practical ways to improve data quality, documentation, and administrative flow.
Mentoring – ability to collaborate and assist others in learning the technical aspects of the role; and

Working Conditions

Hybrid work arrangement consisting of three remote workdays and two in-office workdays per week, in accordance with company and team requirements.
40 hours per week, generally Monday through Friday, 8:00 a.m. to 4:30 p.m.
Extended focus may be required during month-end, period close, billing deadlines, or other peak processing periods.
Limited local travel may be required for meetings, training, or document coordination.

This is a fixed-term contract position. While future opportunities may arise, continued employment beyond the contract term is not guaranteed.

Why Work for AFL Integria?

AFL Integria, a division of AFL Global, delivers engineering, construction, and connectivity solutions across Canada and North America.

Join a collaborative team committed to safety, quality, innovation, and continuous learning while gaining valuable experience in the telecommunications industry.

What We Offer

Hands-on training and professional development opportunities.
A supportive, diverse, and collaborative team environment.
Hybrid work arrangements.
Opportunities to expand your skills and gain valuable industry experience.

Ready to Join Us?

If you're organized, detail-oriented, and eager to grow your skills in project and financial administration, we'd love to hear from you!

AFL Integria is an equal opportunity employer committed to diversity and inclusion. We welcome applicants from all backgrounds and provide reasonable accommodations throughout the recruitment process. For accommodation requests, please contact Integria-Recruitment@aflglobal.com.

Apply About employer

More about this job

Responsibilities

Maintain accurate project and financial records and coordinate administrative workflows for project setup, purchasing, invoicing, budget updates, reviews, and close-out. Track outstanding items, verify documentation and approvals, prepare reports, and escalate missing information, exceptions, risks, or delays to the appropriate teams.

Requirements

One or more years of relevant experience is preferred, along with post-secondary education in business administration, accounting, finance, project administration, or equivalent experience. Candidates should have strong English communication skills, proficiency with Microsoft 365 - especially Excel, Outlook, Word, Teams, and SharePoint - and the ability to maintain accurate records, follow controls, and coordinate across teams.

Skills

Project Administration
Financial Administration
Microsoft Excel
Microsoft 365
SharePoint
Document Control
Purchase Order Processing
Invoice Verification
Budget Maintenance
Financial Reconciliation
Recordkeeping
Data Validation
Internal Controls
Project Coordination
Written and Verbal Communication
Process Improvement

Benefits

Hands-On Training
Professional Development Opportunities
Supportive Team Environment
Hybrid Work Arrangement

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Finance Administration
Project Setup
Purchasing
Purchase Requisitions
Purchase Orders
Invoice Verification
Customer Invoicing
Project Budgets
Change Orders
Cost Reclassification
Financial Reconciliation
Project Reviews
Revenue
Costs
Margins
Forecasting
Unbilled Items
Month-End Close
Internal Controls
Document Management
SharePoint
Microsoft Teams
Microsoft Lists
Microsoft 365
Excel
Outlook
Word
Telecommunications
Audit-Ready Records

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