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Added 2 days ago
A
Coordinator, QAIP QS5
Apotex
Richmond Hill, ON
- $48,851 to $81,419 CAD / year
Support the cleaning validation program by coordinating and performing sampling of equipment for cleaning validation, verification and monitoring activities as per Apotex procedures and GMP…
Added 2 days ago
FC
Project Controls Coordinator
FLINT Corp.
Calgary, AB
- Full-time
Reporting to the Manager, Project Controls, the Project Controls Coordinator supports the consistent delivery of cost control, forecasting, progress measurement, change management, and…
Added 3 days ago
HR
HACCP Coordinator
Horizon Recruitment Inc
Surrey, BC
- $55,000 to $65,000 CAD / year
- Full-time
Support validation and verification activities to confirm food safety controls remain effective.
Added 4 days ago
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Project Admin (6 month contact)
AFL
Calgary, AB
- Full-time
Support invoice verification by confirming purchase-order validity, completion evidence, project budget availability, coding, and required approvals before submission.
Added 5 days ago
MS
Environmental Health & Safety Coordinator
Myant Shared Service Corp.
Mississauga, ON
- Full-time
Myant is seeking an experienced Environmental Health & Safety Coordinator to oversee the EHS program activities across the company's complex research, development and manufacturing…
Added 5 days ago
WC
Data Management Coordinator
White Cap
Vaughan, ON
- Full-time
Responsible for normalizing, processing and verification of data received from various sources. Follow established processes to ensure quality and upload to the master data management or…
Added 6 days ago
ME
Data & Compliance Coordinator / Team Lead
META Employment Services
Brampton, ON
- Contract
META Employment Services is seeking an analytical, solutions-focused Data & Compliance Coordinator / Team Lead to support data quality, reporting, compliance, and operational effectiveness…
Added 7 days ago
NE
Junior Business Data Analyst - Winter 2027 Co-op
Nexus Energy
Toronto, ON
- Volunteer
Working knowledge of MySQL, including joins, aggregations, subqueries, and data validation.
Added 8 days ago
NE
Junior Settlements Data Analyst
Nexus Energy
Toronto, ON
- Contract
Ability to identify process inefficiencies and develop automated reporting, reconciliation, or data validation solutions
Added 9 days ago
D
Coordinator, Buying
dentsu
Toronto, ON
- Full-time
The Buying Coordinator contributes to the coordination of the media buying process and is essential to the day-to-day management of client and business through the MBP process, buy…
Added 10 days ago
TO
Payroll, Benefits and Records Coordinator
TOWN OF DEVON
Devon, AB
- $36.43 to $47.53 CAD / hour
- Full-time
Job Title: Payroll, Benefits and Records Coordinator
Added 12 days ago
Engineering Operations Coordinator
Celestica International LP
Newmarket, ON
Support tester verification and validation by collecting artifacts, organizing data, reviewing results, and using standard analysis tools.
Added 12 days ago
Administrative Associate - Tourism
City of Regina
Regina, SK
Reporting to the Director, the Administrative Coordinator provides comprehensive administrative, coordination, and logistics support to the work unit. This position is responsible for…
Added 12 days ago
Engineering Services Coordinator
Celestica International LP
Newmarket, ON
Support tester verification and validation by collecting artifacts, organizing data, reviewing results, and using standard analysis tools.
Added 12 days ago
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Inventory Control Coordinator
Teknion
Toronto, ON
- Full-time
…be made an offer, it will be contingent on your undergoing and successfully completing a background check consistent with Teknion's employment policies. Background checks may include some…
Added 16 days ago
MS
Quality, Health & Safety Manager (On-Site)
Myant Shared Service Corp.
Mississauga, ON
- Full-time
Oversee CAPA activities relating to facility, environmental, safety and operational risks, including formal root-cause analysis and effectiveness verification.
Added 16 days ago
Senior Operations Coordinator
The Canada Life Assurance Company
Winnipeg, MB
Perform book value reconciliation, performance verification and other data validation tasks as required.
Added 17 days ago
T
Logistics Coordinator
Teknion
Toronto, ON
- Full-time
…be made an offer, it will be contingent on your undergoing and successfully completing a background check consistent with Teknion's employment policies. Background checks may include some…
Added 17 days ago
GT
Access Governance Coordinator
Global Technical Talent, an Inc. 5000 Company
Toronto, ON
- Contract
Support campaign planning, scheduling, scoping, stakeholder communications, data validation, and issue resolution.
Added 18 days ago
AG
Coordonnateur de projet
Adelphi Group
Montreal, QC
- Full-time
Suivras le plan de projets (implication des personnes clés, respect des dates critiques et des jalons, suivi et validation des étapes critiques, etc.) ;
Added 19 days ago
T
Operations Improvement Coordinator
Tayco
Toronto, ON · Etobicoke, Ontario
- Full-time
The Operations Improvement Coordinator will assist in the participation, implementation and coordination of various improvement projects and initiatives throughout the organization. The…
Added 19 days ago
T
Operations Improvement Coordinator
Tayco
Toronto, ON · Etobicoke, ON
- $50,000 to $60,000 CAD / year
- Full-time
The Operations Improvement Coordinator will assist in the participation, implementation and coordination of various improvement projects and initiatives throughout the organization. The…
Added 23 days ago
TR
Coordinator, Support HR
Teck Resources Limited
Kamloops, BC
- $85,000 to $105,000 CAD / year
- Full-time
Reporting to the Superintendent, Support HR, the Coordinator, Support HR (16-month term) plays a key role in supporting Human Resources programs and operations at Highland Valley Copper.…
Added 24 days ago
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Senior Coordinator, GIS & Data Management
GoodWork.ca
St. John's, NL · St Jones Within, NL
- Full-time
Reporting to GIS / Database Analyst, the Senior Coordinator, GIS & Data Management will support the planning, implementation, monitoring, and reporting of restoration projects across…
Added 25 days ago
GD
Payroll & Sales Compensation Coordinat
Globalfaces Direct
Toronto, ON · North York, ON
- $55,000 to $70,000 CAD / year
- Full-time
The Payroll & Sales Compensation Coordinator supports the accurate and timely administration of variable compensation programs for employees across Canada and the U.S.

AFL

Project Admin (6 month contact)

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 20, 2026
Working hours: 40 hours per week
Posting language: English
Posted: Oct 22, 2026

Original job description

We’re hiring! Join our NGM Finance team as a Project Administrator and help keep our projects organized, accurate, and moving forward.

This Project Administrator role is ideal for someone who thrives on organization, enjoys working across multiple teams, and knows that the details matter. You’ll support essential project and financial activities including project setup, purchasing, invoicing, budget maintenance, project reviews, and close-out.

As our Project Administrator, you’ll work closely with Finance, Operations, Accounting, Purchasing, and project delivery teams, taking ownership of administrative workflows and helping identify missing information, approval delays, exceptions, and financial risks before they become roadblocks.

What You'll Do

The Project Administrator supports the NGM Finance team by maintaining accurate project and financial records, coordinating routine administrative workflows, and preparing documentation required for project setup, purchasing, invoicing, budget maintenance, project review, and close-out.

This role works closely with the NGM Finance Project Manager, Project Coordinators, Project Analyst, Operations, Accounting, Purchasing, and project delivery teams. The position owns assigned administrative tasks, follows established controls and service timelines, and promptly escalates missing information, exceptions, financial risks, or approval delays.

Responsibilities

Maintain accurate project information, financial support records, trackers, and supporting documentation throughout the project lifecycle.
Support project setup and job-creation activities by validating required intake information, coding, customer details, scope references, budgets, and approvals.
Prepare and coordinate purchase requisitions, purchase orders, and related supporting documents in accordance with approved scope and budget.
Support invoice verification by confirming purchase-order validity, completion evidence, project budget availability, coding, and required approvals before submission.
Prepare customer invoicing support packages, track invoice status, and follow up on missing schedules of values, acceptance evidence, purchase orders, or other billing requirements.
Update assigned project budgets, change-order records, cost reclassification support, and financial trackers using approved source documentation and direction from the Project Manager or Project Coordinator.
Support recurring project reviews by assembling revenue, cost, margin, billed, unbilled, deferred, forecast, and action-item information from approved reports and systems.
Monitor assigned outstanding items, aging balances, unbilled items, data gaps, and administrative exceptions; document follow-up actions, owners, and due dates.
Perform completeness and accuracy checks on project records, invoice packages, purchase-order support, budget updates, and close-out documentation.
Maintain organized project files in SharePoint, Teams, ShareFile, or other approved document-management systems, using required naming conventions, metadata, version control, and access controls.
Record approvals, decisions, comments, evidence, and status updates so that project and financial records are complete and audit ready.
Coordinate with Accounting, Purchasing, Operations, Project Managers, Project Coordinators, and other internal teams to resolve routine administrative and financial-processing issues.
Prepare regular status reports, task lists, reconciliation support, and exception summaries for the NGM Finance team.
Participate in project and finance meetings, capture assigned actions and provide factual status updates on administrative deliverables.
Follow NGM Finance procedures, approval requirements, data-handling expectations, and internal controls; do not process unsupported changes or approvals.
Identify missing documentation, unusual balances, duplicated records, coding concerns, or process delays and escalate them to the appropriate owner.
Support month-end and period-close activities by completing assigned reconciliations, document follow-up, data validation, and filing within established deadlines.
Assist with continuous improvement of NGM Finance templates, trackers, SharePoint libraries, Microsoft Lists, and administrative workflows.

Qualifications

One or more years of relevant experience in project administration, finance administration, purchasing, billing, document control, or a related role is preferred.
Post-secondary education in business administration, accounting, finance, project administration, or an equivalent combination of education and experience is preferred.
Strong written and verbal communication skills in English.
Proficiency in Microsoft 365, particularly Excel, Outlook, Word, Teams, and SharePoint.
Working Excel skills, including data entry, filtering, sorting, lookups, basic formulas, and pivot tables, are preferred.
Experience maintaining structured records, trackers, document libraries, or workflow lists is preferred.
Experience with purchase orders, invoice support, project budgets, reconciliations, or financial systems is considered an asset.
Ability to learn proprietary project, financial, reporting, and document-management systems.
Ability to interpret project identifiers, coding, approval evidence, invoices, purchase-order support, and routine financial reports.

Personal Qualities

Detail oriented - consistently produces accurate, complete, and traceable work.
Organized - manages multiple files, deadlines, follow-ups, and priorities in a structured manner.
Accountable - owns assigned tasks, follows through, and escalates barriers early.
Analytical - identifies inconsistencies, missing information, and unusual project or financial data.
Process disciplined - follows documented procedures, approval requirements, and internal controls.
Collaborative - works effectively with Finance, Accounting, Purchasing, Operations, and project delivery teams.
Communicative - provides clear written and verbal updates and asks focused questions when information is incomplete.
Adaptable - works effectively in a fast-paced environment with changing priorities and period-close deadlines.
Confidential - handles financial, employee, customer, and vendor information appropriately.
Continuous-improvement minded - looks for practical ways to improve data quality, documentation, and administrative flow.
Mentoring – ability to collaborate and assist others in learning the technical aspects of the role; and

Working Conditions

Hybrid work arrangement consisting of three remote workdays and two in-office workdays per week, in accordance with company and team requirements.
40 hours per week, generally Monday through Friday, 8:00 a.m. to 4:30 p.m.
Extended focus may be required during month-end, period close, billing deadlines, or other peak processing periods.
Limited local travel may be required for meetings, training, or document coordination.

This is a fixed-term contract position. While future opportunities may arise, continued employment beyond the contract term is not guaranteed.

Why Work for AFL Integria?

AFL Integria, a division of AFL Global, delivers engineering, construction, and connectivity solutions across Canada and North America.

Join a collaborative team committed to safety, quality, innovation, and continuous learning while gaining valuable experience in the telecommunications industry.

What We Offer

Hands-on training and professional development opportunities.
A supportive, diverse, and collaborative team environment.
Hybrid work arrangements.
Opportunities to expand your skills and gain valuable industry experience.

Ready to Join Us?

If you're organized, detail-oriented, and eager to grow your skills in project and financial administration, we'd love to hear from you!

AFL Integria is an equal opportunity employer committed to diversity and inclusion. We welcome applicants from all backgrounds and provide reasonable accommodations throughout the recruitment process. For accommodation requests, please contact Integria-Recruitment@aflglobal.com.

Apply About employer

More about this job

Responsibilities

Maintain accurate project and financial records and coordinate administrative workflows for project setup, purchasing, invoicing, budget updates, reviews, and close-out. Track outstanding items, verify documentation and approvals, prepare reports, and escalate missing information, exceptions, risks, or delays to the appropriate teams.

Requirements

One or more years of relevant experience is preferred, along with post-secondary education in business administration, accounting, finance, project administration, or equivalent experience. Candidates should have strong English communication skills, proficiency with Microsoft 365 - especially Excel, Outlook, Word, Teams, and SharePoint - and the ability to maintain accurate records, follow controls, and coordinate across teams.

Skills

Project Administration
Financial Administration
Microsoft Excel
Microsoft 365
SharePoint
Document Control
Purchase Order Processing
Invoice Verification
Budget Maintenance
Financial Reconciliation
Recordkeeping
Data Validation
Internal Controls
Project Coordination
Written and Verbal Communication
Process Improvement

Benefits

Hands-On Training
Professional Development Opportunities
Supportive Team Environment
Hybrid Work Arrangement

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Finance Administration
Project Setup
Purchasing
Purchase Requisitions
Purchase Orders
Invoice Verification
Customer Invoicing
Project Budgets
Change Orders
Cost Reclassification
Financial Reconciliation
Project Reviews
Revenue
Costs
Margins
Forecasting
Unbilled Items
Month-End Close
Internal Controls
Document Management
SharePoint
Microsoft Teams
Microsoft Lists
Microsoft 365
Excel
Outlook
Word
Telecommunications
Audit-Ready Records

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