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Aga Khan Museum

Officer, Procurement

Toronto, ON, Canada

The salary range for this position is $62,000–$70,000 per year, commensurate with experience. · Full-time

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Job details

Pay: The salary range for this position is $62,000–$70,000 per year, commensurate with experience.
Job type: Full-time
Apply by: Dec 3, 2026
Experience: 2-3 years of experience in procurement, order processing.
Posting language: English
Posted: Nov 3, 2026

Original job description

The Aga Khan Museum connects cultures and communities through the arts. The Museum’s mission is to spark wonder, curiosity, and understanding of Muslim cultures and their connection with other cultures through the arts.

The Toronto-based Museum promotes pluralism through art, storytelling, and enlightened encounters across cultures. Using traditional and contemporary art as well as performing arts as a force for positive change, the Museum’s vision is to impact lives and contribute to more inclusive and peaceful societies. The Museum acts as a global learning hub, playing a unique and pivotal role in building connections between people and communities locally, nationally, and internationally.

Purpose of Position

Reporting to the Manager, Procurement Services, the Officer, Procurement plays a key role in supporting the organization's procurement operations by coordinating purchasing activities, sourcing goods and services, and managing supplier relationships to ensure cost-effective and timely procurement. The Officer, Procurement is responsible for processing requisitions and purchase orders, supporting RFQ/RFP processes, tracking orders and deliveries, maintaining procurement records, coordinating payments and reconciliations, and monitoring supplier performance. Working closely with budget managers, suppliers, and internal teams, the Officer, Procurement ensures procurement activities are efficient, compliant with organizational policies, and aligned with operational needs.

Key Responsibilities

Procurement Administration

Administer the procurement of goods and services, maintaining accurate, organized records of purchase orders, invoices, contracts, and supporting documentation.
Review and process requisitions for accuracy and compliance with specifications and policy.
Ensure purchases follow procurement policy, approval thresholds, and any donor requirements.
Maintain purchasing files, supplier price lists, and procurement reports to keep records current and audit-ready.

Sourcing and Supplier Management

Manage routine and low-value purchases, negotiating pricing, terms, and delivery with suppliers to secure value for money.
Support the Manager, Procurement Services in the RFQ/RFP process by preparing vendor documents, summarizing RFP responses, and analyzing proposals for pricing, quality, and scope of work.
Develop presentations and supporting materials to help budget managers and SLT make informed procurement decisions.
Track vendor performance and maintain the supplier data base, including onboarding and compliance checks.

Order Tracking and Delivery Management

Track order status and supplier deliveries, expediting orders and resolving late, missed, or incorrect deliveries.
Verify packing slips and inspect deliveries to confirm orders are complete, accurate, and meet specifications.
Monitor inventory levels and flag potential shortfalls against upcoming demand.
Respond promptly to budget managers, requestees, and suppliers on order status, changes, and cancellations.

Payments and Financial Administration

Process online purchase orders and ensure timely payment by credit card or other approved methods.
Prepare monthly credit card reconciliations, ensuring accuracy and adherence to budget guidelines.
Liaise with Accounts Payable to ensure accurate, timely payment of invoices.
Assist in preparing and maintaining procurement budgets and financial records.
Report on spend, savings and purchasing trends.

Vendor Communication and Returns

Notify vendors of product defects or issues and prepare return authorizations.
Request vendor credits for returned items.
Coordinate with the warehouse on return shipments and with logistics on outbound freight.

Other Support

Assist the Manager, Procurement Services with staff travel arrangements (flights and hotels) as required.
Perform other duties as assigned.

Qualifications & Experience

Minimum university undergraduate degree in business administration, supply chain management, or a related field.
2-3 years of experience in procurement, order processing.
Strong negotiation, communication, and problem-solving skills.
Detail-oriented with excellent organizational and time management abilities.
Proficient in using procurement and office software (e.g., Moniroo, Business Centre, PowerBI, Microsoft Office suite and Tessitura).
Ability to work independently and as part of a team in a fast-paced environment.
Ability to work well under pressure, remain organized and work efficiently with limited supervision.
Knowledge of relevant procurement laws, regulations, and ethical practices.
Strong analytical and reporting skills.
Expressed interest in the mandate of the Museum.

The salary range for this position is $62,000–$70,000 per year, commensurate with experience.

To Apply

Please send your resume to akm.hr@akdn.org by November 18, 2026.

The Museum thanks all those who apply; however, only shortlisted candidates will be contacted. Please note that the Museum is an equal opportunity employer and is committed to fair and accessible employment practices. Upon request, suitable accommodations are available under the Accessibility for Ontarians with Disabilities Act for applicants invited to an interview. The Museum encourages applications by individuals identifying as Indigenous peoples, racialized persons/persons of colour, persons with disabilities, women, 2SLGBTQ+ persons, members of visible minorities and/or anyone belonging to equity-deserving groups.

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More about this job

Responsibilities

Coordinate purchasing activities, process requisitions and purchase orders, support sourcing and RFQ/RFP processes, and manage supplier relationships and deliveries. Maintain procurement records, coordinate payments and reconciliations, monitor spending and supplier performance, and ensure purchasing complies with organizational policies and requirements.

Requirements

A minimum undergraduate degree in business administration, supply chain management, or a related field and 2–3 years of procurement or order-processing experience are required. Candidates should have strong negotiation, communication, organizational, analytical, and problem-solving skills, proficiency with procurement and office software, and an interest in the Museum’s mission.

Skills

Procurement Administration
Supplier Management
Negotiation
Request for Quotation and Proposal Processes
Order Tracking
Inventory Monitoring
Purchase Order Processing
Credit Card Reconciliation
Invoice Coordination
Budget Management
Financial Reporting
Supplier Performance Monitoring
Analytical Skills
Communication
Problem-Solving
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Procurement
Supply Chain Management
Purchase Orders
Requisitions
Request for Quotation
Request for Proposal
Supplier Management
Vendor Onboarding
Compliance Checks
Contract Records
Order Tracking
Inventory Monitoring
Credit Card Reconciliation
Accounts Payable
Procurement Budgets
Spend Reporting
Cost Savings
Supplier Performance
Return Authorizations
Logistics
Moniroo
Business Centre
Power BI
Microsoft Office
Tessitura

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