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AGAT Laboratories

Administrative Assistant (Entry Level)

Calgary, AB, Canada

Job type: Full-time
Apply by: Oct 8, 2026
Experience: Minimum 2 year customer service and administrative experience
Posting language: English
Posted: Oct 2, 2026

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Original job description

Your future is bright at AGAT!

At AGAT Laboratories, we are the next step in your career! By joining AGAT, you become part of a dynamic, purpose-driven team that fosters innovation, collaboration, and personal growth. Our dedicated professionals come together every day with passion and determination, leveraging cutting-edge science to deliver solutions that drive progress and create a more sustainable, healthier world.

Summary:

The Administrative Assistant is an entry-level position serving administrative functions across various departments and divisions. This role will be based at our Calgary location. The administrative assistant provides support to our Management, Marketing, and Business Development teams along with other administrative functions.

What you will be doing:

Strive to employ AGAT’s mission statement of “Service Beyond Analysis” by providing assistance to the Management and Sales teams
Periodic travel bookings as required
Ordering and invoicing and mail collection
Vendor follow-up and PO creation, sending reports and invoices
Update Hubspot entries and create ad hoc reports
Preparation of meeting and presentation materials
Relieve Management of administrative functions such as planning and setting up for office meetings
Other general office administrative tasks as required

What you bring to the table:

Minimum 2 year customer service and administrative experience
Confident computer skills (Outlook, Microsoft Office and Excel)
Experience with Hubspot or similar CRM's a definite asset
Excellent communication skills with clients and members of the team, both verbal and written
Excellent planning, organization, decision making and time management skills
Attention to detail for routine tasks and commitment to quality standards
Ability to work well under pressure, handle multiple tasks within a fast-paced environment
Exhibit patience and customer rapport building expertise
Position may entail exposure to confidential and sensitive information; confidentiality required

Work Environment: This position requires a person to sit for prolonged periods of time. Manual dexterity is required to perform this position. General office environment with some exposure to laboratory environment. Compliance with established safety procedures and appropriate PPE. Repetitious work with noticeable pressure for deadlines.

Why Join Us?

At AGAT Laboratories, we recognize and value our employees by offering a competitive benefits package, including:

Comprehensive health, dental, and vision care
Paid vacation and flexible sick time
Employee Assistance Program (EAP)
Long-term disability and life insurance
Professional development opportunities

Who We Are:

AGAT Laboratories is a premier full-service laboratory operating at the cutting edge of science and innovation across North America. Our expertise spans geochemistry, biochemistry, chemistry, microbiology, geology, and engineering, enabling us to deliver comprehensive analytical solutions. These services drive progress in industries such as Mining, Environmental, Energy, Transportation, Industrial, Agri-Food, and Life Sciences.

We pride ourselves on our state-of-the-art technology, diverse expertise, and commitment to providing precise, timely, and reliable results. Beyond our technical excellence, AGAT Laboratories believes in the power of strong client relationships, fostering trust and collaboration to ensure mutual success.

Our Commitment to Community and Philanthropy:

At AGAT, we strive not only to advance science but also to make a positive impact in our communities. The AGAT Foundation is at the heart of our philanthropic efforts, supporting initiatives that improve education, environmental stewardship, and community well-being.

Through partnerships with local organizations, volunteer activities, and donations, the AGAT Foundation champions programs that inspire future generations, promote sustainable practices, and provide support to those in need. Whether funding scholarships, participating in environmental cleanups, or supporting health and wellness initiatives, AGAT is deeply invested in giving back.

Our work extends beyond the laboratory - we’re committed to creating a brighter future for our employees, clients, and the communities we serve.

Join AGAT Laboratories to be part of an organization that values not just scientific innovation but also meaningful connections and lasting contributions to society.

Inclusion and Diversity:

AGAT Laboratories is an equal opportunity employer, committed to fostering an inclusive and barrier-free workplace. If you require accommodation during any stage of the recruitment process, please inform us confidentially, and we will work to meet your needs.

Thank You for Your Interest:

We appreciate the time and effort of every applicant. Only those selected for interviews will be contacted.

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More about this job

Responsibilities

Provide administrative support to management, sales, marketing, and business development teams, including travel bookings, ordering, invoicing, mail collection, and vendor follow-up. Maintain HubSpot records, prepare reports and meeting materials, coordinate office meetings, and handle other general administrative tasks.

Requirements

Requires at least two years of customer service and administrative experience, confident computer skills including Outlook, Microsoft Office, and Excel, and strong written and verbal communication. Candidates should be organized, detail-oriented, able to manage multiple tasks under pressure, build customer rapport, and maintain confidentiality; HubSpot or similar CRM experience is an asset.

Skills

Customer Service
Administrative Support
Microsoft Outlook
Microsoft Office
Microsoft Excel
HubSpot
Communication
Planning
Organization
Decision-Making
Time Management
Attention to Detail
Multitasking
Confidentiality
Vendor Follow-Up
Report Preparation

Benefits

Health Care
Dental Care
Vision Care
Paid Vacation
Flexible Sick Time
Employee Assistance Program
Long-Term Disability Insurance
Life Insurance
Professional Development Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Customer Service
Management Support
Sales Support
Marketing
Business Development
Travel Bookings
Ordering
Invoicing
Mail Collection
Vendor Follow-Up
Purchase Orders
Report Preparation
HubSpot
Microsoft Outlook
Microsoft Office
Microsoft Excel
Meeting Coordination
Presentation Materials
Confidentiality
Office Administration
Laboratory Environment
Personal Protective Equipment
Deadline Management

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