Receptionist
- Calgary, AB, Canada
Part-time
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Job details
- Job type
- Part-time
- Apply by
- Posting language
- English
- Posted
Original job description
Reporting to on-site Management, the Receptionist will respond to all incoming calls, greet and direct all visitors, answering inquiries in a positive and professional manner, representative of AgeCare.
Key Responsibilities
Key Responsibilities
- To answer all incoming calls, and respond to caller's inquiries in a positive, professional manner ;
- To redirect calls as appropriate and take clear, concise messages when required;
- To greet, assist and direct all visitors;
- To pick up and sort internal mail;
- To stamp, deliver and maintain mail machine for external mail;
- To prepare packages and arrange courier pick up;
- To arrange meeting room schedule and bookings;
- To update phone and distribution lists;
- To maintain a clean, safe, fully stocked and well organized reception area;
- To assist with small projects as required by other administrative support (i.e. labels, bulk mailing, etc.);
- To complete other duties as assigned;
- To uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity as set out in Code of Conduct.
- Above average interpersonal, oral and written communication skills;
- Previous experience in reception is considered an asset;
- Must exhibit professional and polished telephone manner;
- Ability to handle multiple tasks at once, work under pressure, and meet deadlines;
- Highly organized and detail focused;
- Expertise in Microsoft Office ( Word, Excel, PowerPoint, E-Mail)
More about this job
Responsibilities
Answer and redirect incoming calls, take messages, and greet, assist, and direct visitors in a professional manner. Handle mail and courier arrangements, schedule meeting rooms, update contact lists, maintain the reception area, and support administrative projects as needed.
Requirements
Strong interpersonal, oral, and written communication skills and a polished telephone manner are required; previous reception experience is an asset. Candidates should be organized, detail-focused, able to multitask under pressure and meet deadlines, and proficient in Microsoft Office.
Skills
- Interpersonal Communication
- Oral Communication
- Written Communication
- Telephone Etiquette
- Customer Service
- Call Handling
- Message Taking
- Visitor Assistance
- Mail Handling
- Courier Coordination
- Meeting Room Scheduling
- Organization
- Attention To Detail
- Multitasking
- Working Under Pressure
- Microsoft Office
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Customer Service & Support
- Healthcare
Keywords
- Reception
- Incoming Calls
- Call Redirection
- Message Taking
- Visitor Reception
- Internal Mail
- External Mail
- Mail Machine
- Package Preparation
- Courier Pickup
- Meeting Room Bookings
- Phone Lists
- Distribution Lists
- Reception Area Maintenance
- Administrative Support
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Senior Care
- Code Of Conduct
- Ethics
- Integrity