Administrative Assistant
- Montreal, QC, Canada
Contract
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Job details
- Job type
- Contract
- Apply by
- Experience
- Minimum 1 year of experience in an administrative, office support, or coordinator role.
- Posting language
- English
- Posted
Original job description
Our client is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative and operational support to their team. This role is ideal for someone who excels at coordinating schedules, managing documentation, supporting projects, and ensuring day-to-day business operations run smoothly.
Key Responsibilities
- Provide administrative support to managers, teams, and stakeholders.
- Coordinate meetings, prepare agendas, take meeting notes, and distribute action items.
- Manage calendars, schedule appointments, and coordinate travel arrangements.
- Prepare correspondence, reports, presentations, and other business documents.
- Maintain records, databases, filing systems, and document repositories.
- Support project activities by tracking tasks, deadlines, and deliverables.
- Process invoices, expense reports, and other administrative financial documentation.
- Coordinate events, workshops, and team activities.
- Manage office supplies and ensure administrative resources are available.
- Respond to inquiries and provide professional customer service to internal and external stakeholders.
Required Qualifications
- Minimum 1 year of experience in an administrative, office support, or coordinator role.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Bilingualism (English/French)
Preferred Qualifications
- Experience with Microsoft Teams, SharePoint, or other collaboration platforms.
- Experience with CRM systems such as Microsoft Dynamics 365.
- Experience supporting projects, programs, or senior leadership teams.
- Familiarity with SAP or other enterprise business systems.
More about this job
Responsibilities
Provide administrative and operational support by coordinating schedules, meetings, travel, correspondence, records, and office resources. Support projects and events, process administrative financial documents, and respond professionally to stakeholder inquiries.
Requirements
At least one year of experience in an administrative, office support, or coordinator role and proficiency with Microsoft Word, Excel, PowerPoint, and Outlook are required. English-French bilingualism is also listed as a required qualification; experience with collaboration platforms, CRM or enterprise systems, and project or leadership support is preferred.
Skills
- Administrative Support
- Calendar Management
- Meeting Coordination
- Travel Coordination
- Business Writing
- Document Management
- Recordkeeping
- Project Coordination
- Task Tracking
- Invoice Processing
- Expense Reporting
- Event Coordination
- Customer Service
- Microsoft Office
- Microsoft Teams
- SharePoint
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Government & Public Sector
- Customer Service & Support
Keywords
- Administrative Support
- Operational Support
- Calendar Management
- Meeting Coordination
- Agenda Preparation
- Meeting Notes
- Travel Arrangements
- Business Correspondence
- Reports
- Presentations
- Records Management
- Database Management
- Filing Systems
- Document Repositories
- Project Tracking
- Task Tracking
- Deadline Management
- Invoice Processing
- Expense Reports
- Event Coordination
- Office Supplies
- Customer Service
- Microsoft Office Suite
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Outlook
- Microsoft Teams
- SharePoint
- Microsoft Dynamics 365