Jobs in Canada

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Added 35 mins ago
V
Manager, Exploration
Vale
Canada
- Full-time
We are currently seeking a Manager, Exploration to join our Exploration team in Voisey’s Bay, Labrador, a fly-in fly-out operation · Professional Geoscientist (P.Geo.) designation or eligibility for registration is required
Added 49 mins ago
TS
Marine Agent - Operations Coordinator
TORMAR Shipping Agency
Montreal, QC
- Full-time
Role Description The Marine Agent - Operations Coordinator is a full-time, on-site role based in Montreal, QC. This position coordinates day-to-day vessel operations, including arranging…
Added 49 mins ago
MG
Business Systems Analyst, Clinical Informatics
Michael Garron Hospital
Toronto, ON
- Full-time
Function as a principal communication coordinator between end users, IT administrators, vendors and Directors in order to identify system needs, modifications and/or issues.
Added 1 hour ago
A
Coordinator, Oncology
AbbVie
Montreal, QC
- Full-time
AbbVie strives to provide a French working environment for its employees in Quebec. Although as part of its francization program has taken all reasonable steps to avoid imposing the…
Added 1 hour ago
OL
Part-Time Education Coordinator (Mandarin/English)
Oxford Learning Centres Inc.
Vancouver, BC
- Part-time
This position will involve at least three days per week, Monday/Wednesday/Saturday availability is preferred · Three days per week required
Added 1 hour ago
S
Coordinator, Revenue Services
Sanya’k̓ula
Burnaby, BC
- Full-time
The Coordinator, Revenue Services participates in the strategic and operational planning and development of policies and procedures for accounting services throughout BCCSS, and leads…
Added 2 hours ago
CL
Resident Advisor
Campus Living Centres
Welland, ON
- Full-time
Must possess superior verbal communication skills · Must possess above average customer service skills
Added 2 hours ago
IT
Electrical & Instrumentation Coordinator
Irving Tissue
Toronto, ON
- Full-time
Foster accountability, teamwork, and a positive work environment.
Added 2 hours ago
EI
Payroll Coordintor
Edmonton International Airport (YEG)
Edmonton, AB
- Full-time
With around 50 non-stop destinations and 12 airline partners, YEG is continuing to offer more flights to more places, while ensuring a safe, sustainable, and welcoming environment for all.
Added 2 hours ago
K
Logistics Coordinator (11p-7a)
Kuehne+Nagel
Brampton, ON
- $44,000 to $68,000 CAD / year
- Full-time
…Kuehne+Nagel, our Brampton, ON is looking for a new Logistics Coordinator to join our Contract Logistics…
Added 2 hours ago
CP
HR Recruiter - 3 Month Contract - Fully On-Site
CuBE Packaging Solutions Inc.
Aurora, ON
- Contract
We are looking for a motivated and resourceful HR Recruitment Coordinator to join our team on a 3-month contract, with the potential to extend month to month. This role is focused on…
Added 2 hours ago
S
Clinical Research Coordinator (SRI) - Evaluative Clinical Sciences - Casual 2026-19297 (2026-19297)
Sunnybrook
Toronto, ON
- Other
The Division of Nephrology is seeking a highly motivated, experienced clinical research coordinator to join our research program. The successful candidate will be based on-site and work…
Added 2 hours ago
S
Production Quality Coordinator
Safran
Mirabel, QC
- Full-time
A stimulating environment, with a variety of technologies and projects that values and recognizes innovation
Added 2 hours ago
PH
Overnight Customer Care Coordinator
ParaMed Home Health Care
Kitchener, ON
- Part-time
I have experience with multitasking in a busy environment.
Added 2 hours ago
K
Purchasing Coordinator
Keilhauer
Toronto, ON
- Full-time
The Purchasing Coordinator is responsible for providing support and carrying out the day-to-day administrative tasks within the Purchasing department. Working under the direction of the…
Added 2 hours ago
CL
Fleet & Technical Services Coordinator
Charger Logistics Inc
Brampton, ON
- Full-time
We are seeking a hands-on and proactive Fleet & Technical Services Coordinator to support our senior team with truck, trailer, and refrigeration-related operations. This position will act…
Added 2 hours ago
KU
Part-Time Conference Services Assistant & Event Planner (contract)
King's University College
London, ON
- $24 CAD / hour
- Part-time
Reporting to the Conference Services Coordinator, this position is intended to provide operational and administrative support allowing for efficient management of room bookings, event…
Added 2 hours ago
VB
Manager, Exploration
Vale Base Metals
Toronto, ON
- Full-time
We are currently seeking a Manager, Exploration to join our Exploration team in Voisey’s Bay, Labrador, a fly-in fly-out operation · Professional Geoscientist (P.Geo.) designation or eligibility for registration is required
Added 3 hours ago
CO
Tax & Water Coordinator
City of St. Catharines
St. Catharines, ON
- Full-time
About the Role: Reporting to the Revenue and Collections Manager, the Tax & Water Coordinator coordinates specialized property tax and water revenue administration, including tax…
Added 3 hours ago
WM
General Labourer - Meat Processing
Westfine Meats Inc.
Innisfail, AB
- Full-time
Other duties and/or special projects assigned by HR / Safety Coordinator or Manager
Added 3 hours ago
MC
Senior Legal Administrative Coordinator
Mercedes-Benz Canada
Mississauga, ON
- $66,327 to $91,199 CAD / year
- Full-time
As the Senior Legal Administrative Coordinator, you will provide high-quality administrative and operational support to the Legal Department. You will coordinate legal documents, records,…
Added 3 hours ago
CL
Fleet & Technical Services Coordinator
Charger Logistics Inc.
Brampton, ON
- Full-time
We are seeking a hands-on and proactive Fleet & Technical Services Coordinator to support our senior team with truck, trailer, and refrigeration-related operations. This position will act…
Added 3 hours ago
KC
Logistics Coordinator
Kim Cosic Consulting Inc.
Vaughan, ON
- $24 to $25 CAD / hour
- Full-time
3 Days in office - potential for 2 days once up and running
Added 3 hours ago
YU
Work Integrated Learning Programs Coordinator
York University
Markham, ON
- Contract
…University is committed to a positive, supportive and inclusive…
Added 3 hours ago
ST
Construction Coordinator
Scarborough Transit Connect
Toronto, ON · Scarborough, ON
- Full-time
As part of this project, we are currently looking for a Construction Coordinator to join our team.

Closed listing

AiDANT Intelligent Technology

Office & Business Operations Coordinator

Vancouver, BC, Canada
Greater Vancouver Metropolitan Area, Canada

Base salary, $70k - $75k plus healthcare benefits (50%), 15 days of leave. · Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Pay: Base salary, $70k - $75k plus healthcare benefits (50%), 15 days of leave.
Job type: Full-time
Closing date: Mar 21, 2027
Experience: Minimum 3–5 years of experience in office administration, business operations, executive support, bookkeeping, or a similar role
Working hours: 40 hours per week
Posting language: English
Posted: Sep 22, 2026

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Original job description

Archived listing. The details below describe a past opening.

Company Description AiDANT Intelligent Technology develops AI-powered behavior recognition solutions designed to enhance how people work and interact. The company focuses on delivering critical behavioral insights and timely alerts that help organizations optimize operations, security, employee performance, and customer experience. By using AI to make businesses more insightful and efficient, AiDANT supports data-driven decision-making across diverse environments. Team members contribute to technology that is directly applied to real-world business challenges and continuous improvement.

Role Description The Office & Business Operations Coordinator is a full-time, on-site role based in Richmond, BC. AiDANT is seeking a reliable, highly organized, and proactive Office & Business Operations Coordinator to join their team in a permanent, full-time capacity.

This is a broad, hands-on position supporting the day-to-day operations of a growing technology company. The role combines office administration, financial coordination, customer support, marketing assistance, licensing administration, and database/CRM management.

The successful candidate will be comfortable managing multiple priorities, working independently, communicating professionally with customers and external partners, and using technology and AI tools to work efficiently.

Key Responsibilities

Office & Administrative Support

Provide general administrative and operational support to the CEO
Coordinate trade-show events and coordination and travel arrangements
Respond or route general customer inquiries and direct requests appropriately
Maintain organized electronic and physical filing systems
Assist with employee onboarding and health-benefit administration
Maintain day-to-day office organization and administration

Customer & CRM Support

Maintain and update customer and prospect information in HubSpot and SAAS renewals
Support onboarding of new clients
Assist with ongoing customer needs and follow-up
Help maintain strong customer relationships and customer satisfaction
Support Customer Success activities as required
Maintain accurate customer, sales, and operational records

Marketing & Business Support

Assist with preparation and scheduling of LinkedIn/company social media posts
Support newsletters, brochures, and other marketing materials
Support surveys and market research
Help maintain and clean HubSpot/CRM data
Assist with trade shows, promotional activities, and related marketing coordination

Financial & Accounting Support

Prepare and process customer invoices and purchase orders
Perform basic bookkeeping using QuickBooks or similar accounting software
Assist with maintaining accurate day-to-day financial transactions
Assist with performing bank reconciliations
Support Accounts Receivable and Accounts Payable activities
Follow up with customers regarding outstanding accounts and payments
Assist with monthly and quarterly financial and operational reports

Licensing & Database Administration

Support customer software licence generation and administration
Track and coordinate licence renewals (SAAS)
Maintain accurate licence and customer records
Assist with database administration and data management
Ensure information is accurately entered, maintained, and updated across company systems

Required Skills & Qualifications

Minimum 3–5 years of experience in office administration, business operations, executive support, bookkeeping, or a similar role
Basic bookkeeping and financial administration experience
Experience with QuickBooks or similar accounting software
Experience with bank reconciliations, invoicing, Accounts Receivable and Accounts Payable
Experience with CRM systems; HubSpot experience is preferred
Strong proficiency with Microsoft Excel, Word, Google Workspace, and email communications
Comfortable working with databases and maintaining accurate records
Excellent written and verbal English communication skills
Strong organizational skills and exceptional attention to detail
Ability to prioritize multiple responsibilities and meet deadlines
Ability to work independently and take ownership of assigned responsibilities
Strong customer-service and interpersonal skills
High level of professionalism, reliability, punctuality, and confidentiality
Comfortable learning and using new technology and AI productivity tools

Preferred / Assets

Experience working within a technology, security, IP camera, software, or SaaS environment
Experience with customer success or client account management
Experience with Adobe Suite or other marketing/design tools
Experience preparing newsletters, social media content, or marketing materials
Database administration experience
Experience supporting trade shows and corporate events
Experience with payroll, employee benefits, or general HR administration
Familiarity with AI tools such as Claude or similar platforms

Work Arrangement

Permanent, full-time
40 hours per week
Hybrid work arrangement
In-office requirement: Monday, Wednesday, and Friday
Remote work option on the remaining days

Base salary, $70k - $75k plus healthcare benefits (50%), 15 days of leave.

Contact Jamila @ info@hrexpress.ca

About employer

More about this job

Responsibilities

The coordinator will manage daily office operations, including financial bookkeeping, customer support, and CRM maintenance. They will also assist with marketing activities, trade show coordination, and administrative support for the CEO.

Requirements

Candidates must have 3-5 years of experience in office administration or bookkeeping with proficiency in QuickBooks and CRM software. Strong organizational skills, attention to detail, and excellent English communication are essential for this role.

Skills

Office administration
Bookkeeping
Financial administration
QuickBooks
Bank reconciliations
Invoicing
Accounts receivable
Accounts payable
CRM management
HubSpot
Microsoft Excel
Google Workspace
Customer support
Marketing assistance
Data management
Communication

Benefits

Healthcare benefits
15 days of leave

Visa sponsorship

Not detected in the job text

Hiring contact

Jamila

Keywords

Office Administration
Business Operations
Bookkeeping
QuickBooks
HubSpot
CRM
Accounts Receivable
Accounts Payable
Invoicing
Customer Success
Marketing Coordination
Data Management
SaaS
AI Tools
Microsoft Excel
Google Workspace
Trade Shows
Financial Reporting
Administrative Support
Software Licensing

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Work requirements

Jobs in Canada