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Added 1 hour ago
Student Intern, Operations Technology & AI Solutions
Celestica International LP
Toronto, ON
$23 to $30 CAD / hour
With deep expertise in design, engineering, manufacturing, supply chain management and platform solutions, Celestica enables critical data center infrastructure for AI, cloud, and hybrid…
Added 2 hours ago
Sales & Artistry Executive - Calgary/Vancouver
Charlotte Tilbury
Vancouver, BC
We are looking for a driven, passionate superstar to join Team Tilbury as our Sales & Artistry Executive. The Sales & Artistry Executive is responsible for representing the authority in the…
Added 2 hours ago
Sales & Artistry Executive - Calgary/Vancouver
Charlotte Tilbury
Calgary, AB
We are looking for a driven, passionate superstar to join Team Tilbury as our Sales & Artistry Executive. The Sales & Artistry Executive is responsible for representing the authority in the…
Added 3 hours ago
Risk Analyst
Zodiac Solutions, Inc
Toronto, ON
Full-time
The incumbent will be responsible for monitoring, reporting, and data consolidation activities that are critical to compliance management and executive decision-making.
Added 3 hours ago
Sales & Artistry Executive - Calgary/Vancouver
Charlotte Tilbury Beauty
Vancouver, BC
Full-time
We are looking for a driven, passionate superstar to join Team Tilbury as our Sales & Artistry Executive. The Sales & Artistry Executive is responsible for representing the authority in the…
Added 3 hours ago
Sales & Artistry Executive - Calgary/Vancouver
Charlotte Tilbury Beauty
Calgary, AB
Full-time
We are looking for a driven, passionate superstar to join Team Tilbury as our Sales & Artistry Executive. The Sales & Artistry Executive is responsible for representing the authority in the…
Added 3 hours ago
Partner Marketing and Events Lead
Dayforce
Canada
Dayforce is a global human capital management (HCM) company headquartered in Toronto, Ontario, and Minneapolis, Minnesota, with operations across North America, Europe, Middle East, Africa…
Added 4 hours ago
Senior Writer and Special Projects Officer
University of Toronto
Toronto, ON
…programs, including Word, PowerPoint, SharePoint, spreadsheets and database management programs, and correspondence…
Added 5 hours ago
Office & Business Operations Coordinator
AiDANT Intelligent Technology
Vancouver, BC · Greater Vancouver Metropolitan Area
Full-time
…support, marketing assistance, licensing administration, and database/CRM…
Added 6 hours ago
Sourcing Specialist, Talent Acquisition, Human Resources
Sanya’k̓ula
Vancouver, BC
Full-time
…current and future staffing needs. Utilizing strong relationship management skills, develops and executes strategic sourcing plans to feed talent pipelines and works within Talent…
Added 6 hours ago
Development Officer, Annual and Leadership Giving (TERM)
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Toronto, ON
A minimum of five (5) years’ of relevant experience in a fundraising or relationship management role with a demonstrated track record of success.
Added 6 hours ago
Sales Consultant
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Added 7 hours ago
DEVELOPMENT OFFICER (BAND LEVEL 8)
Memorial University, Newfoundland and Labrador
St. John's, NL
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Added 7 hours ago
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Dayforce
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2+ years of experience in database administration, records management, or data entry, ideally in a fundraising, advancement, or CRM environment.
Added 8 hours ago
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Solid understanding of database management and querying languages (e.g., SQL).
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…products in your book of business. As part of the Scaled Account Management team you will collaborate cross-functionally to provide customer value in all stages of the sales cycle. This is…
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Project Manager/Leader - Senior - RQ11559
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Added 11 hours ago
Account Manager, Scale
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AiDANT Intelligent Technology

Office & Business Operations Coordinator

Vancouver, BC, Canada
Greater Vancouver Metropolitan Area, Canada

Pay: Base salary, $70k - $75k plus healthcare benefits (50%), 15 days of leave.
Job type: Full-time
Apply by: Mar 21, 2027
Experience: Minimum 3–5 years of experience in office administration, business operations, executive support, bookkeeping, or a similar role
Working hours: 40 hours per week
Posting language: English
Posted: Sep 22, 2026

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Original job description

Company Description AiDANT Intelligent Technology develops AI-powered behavior recognition solutions designed to enhance how people work and interact. The company focuses on delivering critical behavioral insights and timely alerts that help organizations optimize operations, security, employee performance, and customer experience. By using AI to make businesses more insightful and efficient, AiDANT supports data-driven decision-making across diverse environments. Team members contribute to technology that is directly applied to real-world business challenges and continuous improvement.

Role Description The Office & Business Operations Coordinator is a full-time, on-site role based in Richmond, BC. AiDANT is seeking a reliable, highly organized, and proactive Office & Business Operations Coordinator to join their team in a permanent, full-time capacity.

This is a broad, hands-on position supporting the day-to-day operations of a growing technology company. The role combines office administration, financial coordination, customer support, marketing assistance, licensing administration, and database/CRM management.

The successful candidate will be comfortable managing multiple priorities, working independently, communicating professionally with customers and external partners, and using technology and AI tools to work efficiently.

Key Responsibilities

Office & Administrative Support

Provide general administrative and operational support to the CEO
Coordinate trade-show events and coordination and travel arrangements
Respond or route general customer inquiries and direct requests appropriately
Maintain organized electronic and physical filing systems
Assist with employee onboarding and health-benefit administration
Maintain day-to-day office organization and administration

Customer & CRM Support

Maintain and update customer and prospect information in HubSpot and SAAS renewals
Support onboarding of new clients
Assist with ongoing customer needs and follow-up
Help maintain strong customer relationships and customer satisfaction
Support Customer Success activities as required
Maintain accurate customer, sales, and operational records

Marketing & Business Support

Assist with preparation and scheduling of LinkedIn/company social media posts
Support newsletters, brochures, and other marketing materials
Support surveys and market research
Help maintain and clean HubSpot/CRM data
Assist with trade shows, promotional activities, and related marketing coordination

Financial & Accounting Support

Prepare and process customer invoices and purchase orders
Perform basic bookkeeping using QuickBooks or similar accounting software
Assist with maintaining accurate day-to-day financial transactions
Assist with performing bank reconciliations
Support Accounts Receivable and Accounts Payable activities
Follow up with customers regarding outstanding accounts and payments
Assist with monthly and quarterly financial and operational reports

Licensing & Database Administration

Support customer software licence generation and administration
Track and coordinate licence renewals (SAAS)
Maintain accurate licence and customer records
Assist with database administration and data management
Ensure information is accurately entered, maintained, and updated across company systems

Required Skills & Qualifications

Minimum 3–5 years of experience in office administration, business operations, executive support, bookkeeping, or a similar role
Basic bookkeeping and financial administration experience
Experience with QuickBooks or similar accounting software
Experience with bank reconciliations, invoicing, Accounts Receivable and Accounts Payable
Experience with CRM systems; HubSpot experience is preferred
Strong proficiency with Microsoft Excel, Word, Google Workspace, and email communications
Comfortable working with databases and maintaining accurate records
Excellent written and verbal English communication skills
Strong organizational skills and exceptional attention to detail
Ability to prioritize multiple responsibilities and meet deadlines
Ability to work independently and take ownership of assigned responsibilities
Strong customer-service and interpersonal skills
High level of professionalism, reliability, punctuality, and confidentiality
Comfortable learning and using new technology and AI productivity tools

Preferred / Assets

Experience working within a technology, security, IP camera, software, or SaaS environment
Experience with customer success or client account management
Experience with Adobe Suite or other marketing/design tools
Experience preparing newsletters, social media content, or marketing materials
Database administration experience
Experience supporting trade shows and corporate events
Experience with payroll, employee benefits, or general HR administration
Familiarity with AI tools such as Claude or similar platforms

Work Arrangement

Permanent, full-time
40 hours per week
Hybrid work arrangement
In-office requirement: Monday, Wednesday, and Friday
Remote work option on the remaining days

Base salary, $70k - $75k plus healthcare benefits (50%), 15 days of leave.

Contact Jamila @ [email protected]

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More about this job

Responsibilities

The coordinator will manage daily office operations, including financial bookkeeping, customer support, and CRM maintenance. They will also assist with marketing activities, trade show coordination, and administrative support for the CEO.

Requirements

Candidates must have 3-5 years of experience in office administration or bookkeeping with proficiency in QuickBooks and CRM software. Strong organizational skills, attention to detail, and excellent English communication are essential for this role.

Skills

Office administration
Bookkeeping
Financial administration
QuickBooks
Bank reconciliations
Invoicing
Accounts receivable
Accounts payable
CRM management
HubSpot
Microsoft Excel
Google Workspace
Customer support
Marketing assistance
Data management
Communication

Benefits

Healthcare benefits
15 days of leave

Visa sponsorship

Not detected in the job text

Hiring contact

Jamila

Keywords

Office Administration
Business Operations
Bookkeeping
QuickBooks
HubSpot
CRM
Accounts Receivable
Accounts Payable
Invoicing
Customer Success
Marketing Coordination
Data Management
SaaS
AI Tools
Microsoft Excel
Google Workspace
Trade Shows
Financial Reporting
Administrative Support
Software Licensing

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