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Added 9 mins ago
Project Coordinator
Toronto Transit Commission (TTC)
Toronto, ON
$115,570 to $144,526.2 CAD / year
Contract
…customers a year. The TTC’s new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC…
Added 9 mins ago
Dispatcher Logistician
KYOCERA Document Solutions Canada
Montreal, QC
Full-time
Added 9 mins ago
Senior Treasury Analyst
Clarity Recruitment
Toronto, ON
$80,000 to $95,000 CAD / year
Full-time
…lease records to lender statements, subledgers, SAP and the general ledger. Investigate and resolve…
Added 9 mins ago
Cybersecurity Systems Administrator II
The University of British Columbia
Vancouver, BC
$8,810.92 to $13,202.5 CAD / month
Full-time
…minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired,…
Added 9 mins ago
Sous Chef with Baker Experience
Dexterra Group
Mississauga, ON
Full-time
…across the entire continent North America with hundreds of full-time and part-time opportunities at any given time. We aim to provide our people with more than just a job – we offer…
Added 10 mins ago
Locomotive Attendant
VIA Rail Canada
Vancouver, BC
Join VIA Rail and help ensure the reliability and safety of our national passenger rail fleet.
Added 10 mins ago
Finance Assistant
Kaizen Automotive Group
Strathmore, AB
Full-time
…their professional journey to feel happy, healthy and valued. Full‑Time employees enjoy a robust benefits package,…
Added 25 mins ago
Senior BSA / Data Migration Specialist
Capgemini
Toronto, ON
Capgemini offers a comprehensive, non-negotiable benefits package to all regular, full-time employees. In the U.S. and Canada, available benefits are determined by local policy and…
Added 25 mins ago
Psychiatrist, Access and Assessment Centre
Vancouver Coastal Health
Vancouver, BC
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…are a group of experienced physicians with a keen desire to help others and a variety of interest areas and speciality…
Added 25 mins ago
General Help Full Time
Group Compass Ltee
Mississauga, ON
Full-time
Added 25 mins ago
Structural Manager
AECOM
Burnaby, BC
$150,000 to $180,000 CAD / year
Full-time
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big…
Added 25 mins ago
Sous Chef with Baker Experience
Dexterra
Mississauga, ON
$25 to $28 CAD / hour
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…across the entire continent North America with hundreds of full-time and part-time opportunities at any given time. We aim to provide our people with more than just a job – we offer…
Added 39 mins ago
Executive Director- 12 Month Contract
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Toronto, ON
Full-time
…support, and mentorship. Their expertise and insights will help you reach your full potential as an Executive…
Added 39 mins ago
Functional IT Analyst/BA
Orion Innovation (formerly Sryas)
Montréal-Ouest, QC
Full-time
Discover the proprietary platforms we built to help organizations accelerate outcomes.
Added 39 mins ago
Office & Business Operations Coordinator
AiDANT Intelligent Technology
Vancouver, BC · Greater Vancouver Metropolitan Area
Full-time
Role Description The Office & Business Operations Coordinator is a full-time, on-site role based in Richmond, BC. AiDANT is seeking a reliable, highly organized, and proactive Office &…
Added 39 mins ago
Psychiatrist, Access and Assessment Centre
Vancouver Coastal Health
Vancouver, BC
Part-time
…are a group of experienced physicians with a keen desire to help others and a variety of interest areas and speciality…
Added 40 mins ago
Finishing Equipment Operator
Duha Color Services
Winnipeg, MB
…perform quality checks, troubleshoot basic machine issues, and help prepare finished products for…
Added 40 mins ago
RECE or Equivalent - Split Shift Position
Upper Canada Child Care
Bradford West Gwillimbury, ON
Full-time Split Shift Position (28.75 hours/week): Candidates must be available to work a split-shift (morning and afternoon) in our Before & After School programs Monday-Friday to be…
Added 40 mins ago
Communications Specialist "V" (2026-13-35)
University of Windsor
Windsor, ON
Full-time
Tuition Remission: Reduced-cost tuition to help you pursue further education and professional development (for yourself and dependents up to age 26)
Added 54 mins ago
Warehouse Floater - Permanent Full-Time - Burlington, ON
Chit Chats
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Full-time
…things better, cheerful in how we show up, and always ready to…
Added 54 mins ago
Catering Sous Chef
Dexterra Group
Mississauga, ON
Full-time
…across the entire continent North America with hundreds of full-time and part-time opportunities at any given time. We aim to provide our people with more than just a job – we offer…
Added 1 hour ago
Kettle Coordinator
The Salvation Army in Canada
Windsor, ON
Full-time
This is a temporary seasonal full-time position, based on 40 hours per week.
Added 1 hour ago
Seasonal Warehouse Support Worker
The Salvation Army in Canada
Toronto, ON
Full-time
This is a temporary full time position based on 40 hours per week.
Added 1 hour ago
Administrative Coordinator
The Salvation Army in Canada
Hamilton, ON
Full-time
…on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people…
Added 1 hour ago
Front Desk
Greater Moncton Hotel Association
Moncton, NB
Full-time
…Provide information on hotel facilities and services. Provide general information about points of interest in the area. Exchange foreign currency. Process guests' departures, calculate…

AiDANT Intelligent Technology

Office & Business Operations Coordinator

Vancouver, BC, Canada
Greater Vancouver Metropolitan Area, Canada

Pay: Base salary, $70k - $75k plus healthcare benefits (50%), 15 days of leave.
Job type: Full-time
Apply by: Mar 21, 2027
Experience: Minimum 3–5 years of experience in office administration, business operations, executive support, bookkeeping, or a similar role
Working hours: 40 hours per week
Posting language: English
Posted: Sep 22, 2026

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Original job description

Company Description AiDANT Intelligent Technology develops AI-powered behavior recognition solutions designed to enhance how people work and interact. The company focuses on delivering critical behavioral insights and timely alerts that help organizations optimize operations, security, employee performance, and customer experience. By using AI to make businesses more insightful and efficient, AiDANT supports data-driven decision-making across diverse environments. Team members contribute to technology that is directly applied to real-world business challenges and continuous improvement.

Role Description The Office & Business Operations Coordinator is a full-time, on-site role based in Richmond, BC. AiDANT is seeking a reliable, highly organized, and proactive Office & Business Operations Coordinator to join their team in a permanent, full-time capacity.

This is a broad, hands-on position supporting the day-to-day operations of a growing technology company. The role combines office administration, financial coordination, customer support, marketing assistance, licensing administration, and database/CRM management.

The successful candidate will be comfortable managing multiple priorities, working independently, communicating professionally with customers and external partners, and using technology and AI tools to work efficiently.

Key Responsibilities

Office & Administrative Support

Provide general administrative and operational support to the CEO
Coordinate trade-show events and coordination and travel arrangements
Respond or route general customer inquiries and direct requests appropriately
Maintain organized electronic and physical filing systems
Assist with employee onboarding and health-benefit administration
Maintain day-to-day office organization and administration

Customer & CRM Support

Maintain and update customer and prospect information in HubSpot and SAAS renewals
Support onboarding of new clients
Assist with ongoing customer needs and follow-up
Help maintain strong customer relationships and customer satisfaction
Support Customer Success activities as required
Maintain accurate customer, sales, and operational records

Marketing & Business Support

Assist with preparation and scheduling of LinkedIn/company social media posts
Support newsletters, brochures, and other marketing materials
Support surveys and market research
Help maintain and clean HubSpot/CRM data
Assist with trade shows, promotional activities, and related marketing coordination

Financial & Accounting Support

Prepare and process customer invoices and purchase orders
Perform basic bookkeeping using QuickBooks or similar accounting software
Assist with maintaining accurate day-to-day financial transactions
Assist with performing bank reconciliations
Support Accounts Receivable and Accounts Payable activities
Follow up with customers regarding outstanding accounts and payments
Assist with monthly and quarterly financial and operational reports

Licensing & Database Administration

Support customer software licence generation and administration
Track and coordinate licence renewals (SAAS)
Maintain accurate licence and customer records
Assist with database administration and data management
Ensure information is accurately entered, maintained, and updated across company systems

Required Skills & Qualifications

Minimum 3–5 years of experience in office administration, business operations, executive support, bookkeeping, or a similar role
Basic bookkeeping and financial administration experience
Experience with QuickBooks or similar accounting software
Experience with bank reconciliations, invoicing, Accounts Receivable and Accounts Payable
Experience with CRM systems; HubSpot experience is preferred
Strong proficiency with Microsoft Excel, Word, Google Workspace, and email communications
Comfortable working with databases and maintaining accurate records
Excellent written and verbal English communication skills
Strong organizational skills and exceptional attention to detail
Ability to prioritize multiple responsibilities and meet deadlines
Ability to work independently and take ownership of assigned responsibilities
Strong customer-service and interpersonal skills
High level of professionalism, reliability, punctuality, and confidentiality
Comfortable learning and using new technology and AI productivity tools

Preferred / Assets

Experience working within a technology, security, IP camera, software, or SaaS environment
Experience with customer success or client account management
Experience with Adobe Suite or other marketing/design tools
Experience preparing newsletters, social media content, or marketing materials
Database administration experience
Experience supporting trade shows and corporate events
Experience with payroll, employee benefits, or general HR administration
Familiarity with AI tools such as Claude or similar platforms

Work Arrangement

Permanent, full-time
40 hours per week
Hybrid work arrangement
In-office requirement: Monday, Wednesday, and Friday
Remote work option on the remaining days

Base salary, $70k - $75k plus healthcare benefits (50%), 15 days of leave.

Contact Jamila @ [email protected]

Apply About employer

More about this job

Responsibilities

The coordinator will manage daily office operations, including financial bookkeeping, customer support, and CRM maintenance. They will also assist with marketing activities, trade show coordination, and administrative support for the CEO.

Requirements

Candidates must have 3-5 years of experience in office administration or bookkeeping with proficiency in QuickBooks and CRM software. Strong organizational skills, attention to detail, and excellent English communication are essential for this role.

Skills

Office administration
Bookkeeping
Financial administration
QuickBooks
Bank reconciliations
Invoicing
Accounts receivable
Accounts payable
CRM management
HubSpot
Microsoft Excel
Google Workspace
Customer support
Marketing assistance
Data management
Communication

Benefits

Healthcare benefits
15 days of leave

Visa sponsorship

Not detected in the job text

Hiring contact

Jamila

Keywords

Office Administration
Business Operations
Bookkeeping
QuickBooks
HubSpot
CRM
Accounts Receivable
Accounts Payable
Invoicing
Customer Success
Marketing Coordination
Data Management
SaaS
AI Tools
Microsoft Excel
Google Workspace
Trade Shows
Financial Reporting
Administrative Support
Software Licensing

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