Find work in Canada.

575,904 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 1 min ago
AC
Facilities Maintenance Mechanic - Millwright - CAT27
Air Canada
Vancouver, BC
- Full-time
Perform preventative maintenance, servicing, and minor repairs on mechanical equipment, including Hangar Doors, Overhead Doors, Fire Doors, etc.
Added 1 min ago
C
Junior Specialist, Real Estate Transactions (T & I) (Telework/Hybrid)
CBC/Radio-Canada
Montreal, QC
- Full-time
Maintain the active transaction tracker, draft transaction summaries and briefing notes, and prepare building guidelines for personnel at newly opened sites to support lease compliance.
Added 1 min ago
G
IT Services Specialist
Genesys
Toronto, ON
- Full-time
Be the one building AI-powered experiences where they matter most
Added 1 min ago
Journeyperson Mechanic Transit
City of Regina
Regina, SK
…this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous…
Added 1 min ago
AE
In Town Delivery Driver
Auto Electric Service
Weyburn, SK
- Full-time
Maintain company vehicle cleanliness and report any maintenance issues promptly
Added 1 min ago
Industrial Systems Infrastructure Specialist
Gibson Energy
AB · Calgary, AB
…employees. That means connecting our employees to rewarding careers, building a high-performance culture where collaboration and creativity are rewarded, and providing real growth…
Added 1 min ago
Senior Director - Cancer Care Program
Nova Scotia Health and IWK Health
Halifax, NS
…across the continuum and is responsible for the development, maintenance and monitoring of standards, quality management and safety programs, and compliance with relevant standards and…
Added 1 min ago
Area Studies Manager
University of Toronto
Toronto, ON
Building and strengthening relationships with stakeholders and partners of strategic importance.
Added 1 min ago
AE
In Town Delivery Driver
Auto Electric Service Ltd.
Weyburn, SK
- Full-time
Maintain company vehicle cleanliness and report any maintenance issues promptly
Added 1 min ago
C
Director of Maintenance
Confidential
Ottawa, ON
- Full-time
At least three years of building maintenance experience.
Added 1 min ago
MT
Service Administrator NEW!!!
Maxim Truck and Trailer
Winnipeg, MB
- Full-time
Manages select service and facility-related payables, including shop supplies, tools, uniforms, and building maintenance services, while helping maintain workplace safety compliance.
Added 16 mins ago
MN
Truck Driver
Modern Niagara
Vaughan, ON
- Full-time
Adheres to delivery and maintenance procedures and ensures equipment and truck are in good working condition. Maintains delivery vehicles to ensure safe operation
Added 16 mins ago
MO
Administrative Assistant II
Municipality of Chatham-Kent
Chatham-Kent, ON · Chatham, ON
- Full-time
Added 16 mins ago
CG
Maintenance Technician
Christenson Group of Companies
Red Deer, AB
- Part-time
Perform preventative maintenance, inspections and troubleshooting of building systems and equipment.
Added 16 mins ago
Senior Full Stack Developer - UGH - FT Support
Humber College
Toronto, ON
…solutions from technical design through deployment, and ongoing maintenance and…
Added 16 mins ago
FB
Assistant Produce Manager
Farm Boy Inc.
Aurora, ON
- From $21.5 CAD / hour
- Full-time
…standards we set long ago by making the exceptional everyday, building relationships with our customers and with each other, and finding a place where their potential meets…
Added 17 mins ago
D
Finance Director
Dexter
Ingersoll, ON
- Full-time
…marine, agriculture, and manufactured housing markets. We’re building products and systems that are rooted in a culture of safety, collaboration, and…
Added 17 mins ago
MD
General Maintenance Worker
Minnesota Direct Care and Treatment
Grand Rapids, MB
- Full-time
Minnesota North College – Itasca Campus is seeking to fill the permanent, full-time (1.0 FTE) position of General Maintenance Worker. This position will provide general maintenance for…
Added 17 mins ago
CH
Senior Data Warehouse Developer
Calgary Homeless Foundation
Calgary, AB
- Full-time
Shared Understanding: Expertise means building clarity for others, not being “right by default.”
Added 31 mins ago
YI
General Technician
Young Innovations
Brantford, ON
- Other
Purpose of the role: Complete general duties in the plant and office, including janitorial work, light building repairs, outside property maintenance (such as snow removal and weed…
Added 31 mins ago
Delivery Driver
Vestis Uniforms and Workplace Supplies | Canadian Linen & Uniform Service | Québec Linge Service D’Uniformes
Regina, SK
Conduct thorough inspections and maintenance of company delivery vehicle and equipment, promptly reporting any issues.
Added 31 mins ago
NT
Cariste / Forklift Operator
Nature's Touch Inc.
Montreal, QC
- Full-time
At Nature's Touch, you're not just building a career: you're joining a dynamic team that believes in collaboration, diversity, and continuous learning. Since 2004, we have grown rapidly…
Added 31 mins ago
Store Associate
Sherwin-Williams
Toronto, ON · Etobicoke, ON
Added 31 mins ago
SE
Sr Subsea Engineer
Suncor Energy
St. John's, NL
- Full-time
7 years experience in design, installation, inspection and maintenance aspects of subsea umbilical, riser and flowline systems (SURF)
Added 31 mins ago
SD
Pharmacist, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Toronto, ON
- Part-time
…place to shop, it’s a great place to work. We’re committed to building our talented team who champion collaboration, kindness and inclusivity. Join our team, and help recognize a healthy…

Ainsworth Inc

Administrative Coordinator

Mississauga, ON, L5R 1B8, Canada

The salary range is $55,000.00 - $68,000.00 per year. · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: The salary range is $55,000.00 - $68,000.00 per year.
Job type: Full-time
Experience: 2– 4 years of billing or accounting experience, ideally within mechanical service, HVAC, plumbing, or construction.
Posting language: English
Posted: Nov 3, 2026

Original job description

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the GDI Ainsworth team today!

Job Summary:

This position provides a high level of customer service support to meet internal and external customer requirements. Assists Operations with admin functions with respect to contract renewals, contract proposals, billing, reconciling and works collaboratively with team members to ensure the administration of multiple back office processes are executed accordingly to ensure the service delivery cycle flows accordingly and client KPI’s are met. The Admin Support fully supports the Service Operation Team and provides the information required to deliver on the expectations of our clients.

Key Responsibilities

Assist Operations with new maintenance contract documents including costing sheets and final proposal letters.
Prepare and submit invoices packages.
Completes contract costing sheets, sub-contractor quotes final proposal letters to customers.
Review work orders, technician notes, timesheets, and material usage to ensure accurate and complete billing.
Verify pricing, markups, contract rates, and warranty status prior to invoicing.
Submit invoices through customer portals, email, or other required platforms.
Reconcile work order data and maintain alignment with invoicing requirements.
Manage the Work In Progress (WIP) report, addressing aged items and meeting invoicing KPIs.
Update work order details and upload invoices to customer portals as required.
Act in a professional manner to reflect positively on Ainsworth.
Identify & Suggest opportunities for Process Improvements & efficiencies within department
Sensitivity to confidential matters may be required
Adhere to all company policies and procedures.
Promote and perform all job functions in a safe and healthful manner, abiding by and in accordance with all applicable Health, Safety and Environmental company policies and government legislation/regulations.
Perform other duties as assigned by Management.

Education , Experience & Skills Required

Post‑secondary education in a related field or equivalent experience.
2– 4 years of billing or accounting experience, ideally within mechanical service, HVAC, plumbing, or construction.
Strong understanding of service billing processes, work orders, and contract billing.
Experience with ERP or service management software; strong computer proficiency.
Exceptional attention to detail, accuracy, and organizational skills.
Effective verbal and written communication skills, with the ability to document information clearly.
Customer‑focused mindset with the ability to anticipate and address customer needs.
Ability to build strong working relationships across all levels of the organization.
Demonstrated ability to work independently, manage deadlines, and prioritize a high workload.
Professional, reliable, and able to handle confidential information with discretion.
Knowledge of general business procedures.
Strong team orientation, contributing to a collaborative and supportive work environment.
Demonstrates integrity, initiative, and a proactive approach to problem‑

The salary range is $55,000.00 - $68,000.00 per year. Actual salaries will vary based on factors such as education, experience, knowledge, skills, and abilities, as well as alignment with market data. The base salary is just one component of Ainsworth’s total compensation package, which also includes additional rewards and benefits such as short-term incentives and health insurance, among others.

This posting is for an active and current vacancy; interested applicants are encouraged to apply as soon as possible.

Why work at GDI Ainsworth?

GDI Ainsworth is growing at an unprecedented rate and to help attract and retain top talent, we provide benefits on your first day with us. We offer a wide variety of benefits including the following:

Benefits: Comprehensive health, dental and medical benefits, including wellness supports, RSP matching and generous vacation

Rewards: Service milestones and peer recognition plus Employee Discounts and Incentives

Flexibility: Hybrid working models, where applicable

Diversity: An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

GDI Ainsworth is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.

GDI Ainsworth is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference.

Apply About employer

More about this job

Responsibilities

The Administrative Coordinator provides high-level customer service and administrative support to the operations team, including contract renewals, billing, and proposal preparation. They ensure accurate invoicing, manage work-in-progress reports, and collaborate with team members to meet client KPIs.

Requirements

Candidates must have post-secondary education and 2-4 years of billing or accounting experience, preferably in mechanical, HVAC, or construction sectors. Strong proficiency in ERP software, attention to detail, and effective communication skills are essential for this role.

Skills

Billing
Accounting
Customer service
Contract administration
Invoicing
Work order management
ERP software
Service management software
Attention to detail
Communication skills
Organizational skills
Problem-solving
Time management
Data reconciliation
Process improvement

Benefits

Comprehensive health benefits
Dental benefits
Medical benefits
Wellness supports
RSP matching
Generous vacation
Service milestones
Peer recognition
Employee discounts
Incentives

Visa sponsorship

Not detected in the job text

Keywords

Administrative
Billing
Accounting
Contract renewals
Proposal letters
Invoicing
Work orders
ERP
Service management software
Mechanical service
HVAC
Plumbing
Construction
WIP report
KPIs
Customer portals
Data reconciliation
Process improvement
Multi-trade
Asset maintenance

Report this job