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Added 14 mins ago
BU
Coordinator, Student Leadership Development
Brock University
St. Catharines, ON · Main Campus (Employees)
- Full-time
Reporting to Manager, Student Leadership & Engagement, the Coordinator, Student Leadership Development advances, coordinates and assesses student leadership, mentorship and…
Added 14 mins ago
FH
Coordinator, Clinical Research
Fraser Health
Surrey, BC
- Temporary
The Coordinator, Clinical Research coordinates, conducts, and oversees clinical trials and research activities for Fraser Health (FH). Supports and facilitates the planning, communication,…
Added 14 mins ago
FH
Youth Therapist, Substance Use Services
Fraser Health
Surrey, BC
- Full-time
To learn more about our MHSU programs and services, read employee insights, and current job vacancies, please visit this site: Fraser Health MHSU
Added 14 mins ago
FC
Cost Control Coordinator
FCC Construcción
Toronto, ON
- Full-time
…comprehensive health and wellness coverage, retirement savings programs, professional development opportunities, travel support, expense allowances, and additional benefits that help them…
Added 14 mins ago
WC
Business Development Representative (2026-402-CP)
WoodGreen Community Services
Toronto, ON
- Contract
Competition #2026-402-CPBusiness Development Representative (2026-402-CP)Employment Type:Contract Hourly (Until March 31, 2027), Bargaining Unit (1 Vacancy)Work Hours:35 hours/week (Monday…
Added 14 mins ago
UW
Coordinator, Impact & Granting
United Way British Columbia
Victoria, BC
- $82,082 CAD / year
- Full-time
For a more in-depth to look into our work and programs, please visit: www.uwbc.ca.
Added 14 mins ago
C
Manager, Housing and Rent Supplement Administration
Cota
Toronto, ON
- Full-time
The Manager, Housing and Rent Supplement Administration, is accountable for providing leadership in the development and delivery of high-quality supportive housing services, Cota’s housing…
Added 14 mins ago
T
Coordonnateur du service à la clientèle sur place/ Onsite Customer Service Coordinator
Transcat
Montreal, QC
- Full-time
Training and development to accelerate learning and career advancement
Added 14 mins ago
A
Coordinator - Recruitment Administration
AMS
Montreal, QC
- Full-time
At AMS, we focus on skills, potential, and the ability to grow. We are looking for a Coordinator- Recruitment administration who brings strong capability in program coordination and…
Added 14 mins ago
KB
HR and Safety Manager
KingFisher Boats Inc.
Vernon, BC
- $90,000 to $120,000 USD / year
- Full-time
Partner with leadership on workforce planning, succession planning, employee development, organizational change, and apprenticeship programs.
Added 14 mins ago
FC
Case Coordinator
First Canadian Financial Group
Sherwood Park, AB
- Full-time
Millennium Insurance is looking for an eager-to-learn and customer-focused Case Coordinator to join our Care-First Claims team. Care-First is Alberta’s new auto insurance model focused on…
Added 29 mins ago
DH
Home Support Worker, Relief
Dixon Hall
Toronto, ON
- Temporary
Reporting to the Manager, Assisted Living and Home Support Programs, the Home Support Worker (HSW) assists residents who are frail or ill to complete activities of daily living. The HSW…
Added 29 mins ago
TT
Distribution Center Loss Prevention Coordinator
The TJX Companies, Inc.
Brampton, ON · CAN TJX Canada Distribution Centre West Drive
- $44,197.5 to $61,876.5 CAD / year
- Full-time
We’re looking for a Distribution Centre Loss Prevention Coordinator to play a key role in safeguarding our operations. In this position, you’ll support LP awareness and shrink programs,…
Added 44 mins ago
Incident Coordinator
Scotiabank
Toronto, ON
The Incident Coordinator will lead, and coordinate resolution of service impacting (P2 and P3) incidents related to IT infrastructure and application. The Incident Coordinator is…
Added 44 mins ago
OC
Program Coordinator – Business & Related Programs
Oulton College
Moncton, NB
- Full-time
Contribute to curriculum development, review, and enhancement to ensure programs remain relevant and responsive to industry needs.
Added 44 mins ago
HSE Coordinator
ROSEN-Group
Calgary, AB
ROSEN is looking for an HSE Coordinator that will be based in Calgary, AB. This is an office based position, reporting directly to the Head of HSE.
Added 44 mins ago
UW
Coordinator, Impact & Granting
United Way British Columbia
Prince George, BC
- $82,082 CAD / year
- Full-time
For a more in-depth to look into our work and programs, please visit: www.uwbc.ca.
Added 44 mins ago
PP
Business Development Coordinator
Peakhill Project Advisory
Toronto, ON · Greater Toronto Area, Canada
- $50,000 to $65,000 CAD / year
- Full-time
The Business Development Coordinator will support the identification and development of new opportunities for PPA. The Coordinator will help identify projects and development clients that…
Added 59 mins ago
TE
Brand & Advertising Coordinator
Titan Environmental Containment & Titan USA
Leduc, AB · AB · Surrey, BC · Ile des Chênes, MB · Burlington, ON · Ottawa, ON · Emerald Park, SK · Vars, ON · Calgary, AB
- Full-time
Titan Environmental is seeking a Brand & Advertising Coordinator to help bring our brand to life. Reporting to the Marketing Manager, this role is at the center of our marketing efforts,…
Added 59 mins ago
E
Sample Management Coordinator - Eurofins BioPharma Product Testing Toronto, inc.
Eurofins
Toronto, ON
- Up to $42,000 CAD / year
- Full-time
…support of clinical studies, as well as in biopharma contract development and manufacturing. It also has a rapidly developing presence in highly specialised and molecular clinical…
Added 59 mins ago
UW
Coordinator, Impact & Granting
United Way British Columbia
Kamloops, BC
- $82,082 CAD / year
- Full-time
For a more in-depth to look into our work and programs, please visit: www.uwbc.ca.
Added 1 hour ago
HR and Recruitment Coordinator
ISL Engineering & Landservices
Calgary, AB · Edmonton, AB
Ready to play a key role in how a growing engineering firm builds its team? As ISL’s HR and Recruitment Coordinator, you’ll manage the full recruitment cycle behind a high volume of…
Added 1 hour ago
PA
Automotive Sales Administrator ( 1 Year Contract)
Pfaff Automotive Partners Inc.
Markham, ON
- Full-time
Development and training through our internal learning programs
Added 1 hour ago
LC
Associate Faculty - Clinical Nursing
Lambton College
Sarnia, ON
- Part-time
…Practical Nursing (PN), and Bachelor of Science in Nursing (BScN)…
Added 1 hour ago
LC
Athletics & Recreation Coordinator
Lambton College
Sarnia, ON
- Internship
Knowledgeable of department programs and specific league rules with the ability to properly enforce them.

Ainsworth Inc

Administrative Coordinator

Mississauga, ON, L5R 1B8, Canada

The salary range is $55,000.00 - $68,000.00 per year. · Full-time

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Job details

Pay: The salary range is $55,000.00 - $68,000.00 per year.
Job type: Full-time
Experience: 2– 4 years of billing or accounting experience, ideally within mechanical service, HVAC, plumbing, or construction.
Posting language: English
Posted: Nov 3, 2026

Original job description

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the GDI Ainsworth team today!

Job Summary:

This position provides a high level of customer service support to meet internal and external customer requirements. Assists Operations with admin functions with respect to contract renewals, contract proposals, billing, reconciling and works collaboratively with team members to ensure the administration of multiple back office processes are executed accordingly to ensure the service delivery cycle flows accordingly and client KPI’s are met. The Admin Support fully supports the Service Operation Team and provides the information required to deliver on the expectations of our clients.

Key Responsibilities

Assist Operations with new maintenance contract documents including costing sheets and final proposal letters.
Prepare and submit invoices packages.
Completes contract costing sheets, sub-contractor quotes final proposal letters to customers.
Review work orders, technician notes, timesheets, and material usage to ensure accurate and complete billing.
Verify pricing, markups, contract rates, and warranty status prior to invoicing.
Submit invoices through customer portals, email, or other required platforms.
Reconcile work order data and maintain alignment with invoicing requirements.
Manage the Work In Progress (WIP) report, addressing aged items and meeting invoicing KPIs.
Update work order details and upload invoices to customer portals as required.
Act in a professional manner to reflect positively on Ainsworth.
Identify & Suggest opportunities for Process Improvements & efficiencies within department
Sensitivity to confidential matters may be required
Adhere to all company policies and procedures.
Promote and perform all job functions in a safe and healthful manner, abiding by and in accordance with all applicable Health, Safety and Environmental company policies and government legislation/regulations.
Perform other duties as assigned by Management.

Education , Experience & Skills Required

Post‑secondary education in a related field or equivalent experience.
2– 4 years of billing or accounting experience, ideally within mechanical service, HVAC, plumbing, or construction.
Strong understanding of service billing processes, work orders, and contract billing.
Experience with ERP or service management software; strong computer proficiency.
Exceptional attention to detail, accuracy, and organizational skills.
Effective verbal and written communication skills, with the ability to document information clearly.
Customer‑focused mindset with the ability to anticipate and address customer needs.
Ability to build strong working relationships across all levels of the organization.
Demonstrated ability to work independently, manage deadlines, and prioritize a high workload.
Professional, reliable, and able to handle confidential information with discretion.
Knowledge of general business procedures.
Strong team orientation, contributing to a collaborative and supportive work environment.
Demonstrates integrity, initiative, and a proactive approach to problem‑

The salary range is $55,000.00 - $68,000.00 per year. Actual salaries will vary based on factors such as education, experience, knowledge, skills, and abilities, as well as alignment with market data. The base salary is just one component of Ainsworth’s total compensation package, which also includes additional rewards and benefits such as short-term incentives and health insurance, among others.

This posting is for an active and current vacancy; interested applicants are encouraged to apply as soon as possible.

Why work at GDI Ainsworth?

GDI Ainsworth is growing at an unprecedented rate and to help attract and retain top talent, we provide benefits on your first day with us. We offer a wide variety of benefits including the following:

Benefits: Comprehensive health, dental and medical benefits, including wellness supports, RSP matching and generous vacation

Rewards: Service milestones and peer recognition plus Employee Discounts and Incentives

Flexibility: Hybrid working models, where applicable

Diversity: An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

GDI Ainsworth is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.

GDI Ainsworth is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference.

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More about this job

Responsibilities

The Administrative Coordinator provides high-level customer service and administrative support to the operations team, including contract renewals, billing, and proposal preparation. They ensure accurate invoicing, manage work-in-progress reports, and collaborate with team members to meet client KPIs.

Requirements

Candidates must have post-secondary education and 2-4 years of billing or accounting experience, preferably in mechanical, HVAC, or construction sectors. Strong proficiency in ERP software, attention to detail, and effective communication skills are essential for this role.

Skills

Billing
Accounting
Customer service
Contract administration
Invoicing
Work order management
ERP software
Service management software
Attention to detail
Communication skills
Organizational skills
Problem-solving
Time management
Data reconciliation
Process improvement

Benefits

Comprehensive health benefits
Dental benefits
Medical benefits
Wellness supports
RSP matching
Generous vacation
Service milestones
Peer recognition
Employee discounts
Incentives

Visa sponsorship

Not detected in the job text

Keywords

Administrative
Billing
Accounting
Contract renewals
Proposal letters
Invoicing
Work orders
ERP
Service management software
Mechanical service
HVAC
Plumbing
Construction
WIP report
KPIs
Customer portals
Data reconciliation
Process improvement
Multi-trade
Asset maintenance

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