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Added 31 mins ago
RB
Director, Cash Management
Royal Bank of Canada
Toronto, ON
- Full-time
Lead the identification of departmental system or process changes to streamline and improve service and efficiency
Added 46 mins ago
E
Lead Mechanical Engineer
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- Full-time
A full range of benefits (including cost-sharing group insurance and a group RRSP);
Added 2 hours ago
GM
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Medical, Dental, Vision, Disability & Life Insurance, Wellness Benefits, 401(k) Retirement Plan, Employee Stock Purchase Program, Paid Holidays & Vacation Days, Professional Growth…
Added 3 hours ago
NA
Client Manager, Commercial Insurance
NFP, an Aon company (Canada)
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- Full-time
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Added 3 hours ago
BC
Legal Counsel
BroadGrain Commodities Inc.
Toronto, ON
- $110,000 to $140,000 CAD / year
- Contract
…our customers to global markets while providing excellence in customer service. Today, BroadGrain enjoys over $700 million in annual revenue and handles over two million tons of…
Added 3 hours ago
CH
Speech Language Pathologist
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- Full-time
We offer competitive wages, comprehensive benefits, and professional development opportunities to help our employees grow and thrive. Whether you are just starting your career or taking the…
Added 3 hours ago
DC
Dental Administrator
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Exceptional customer service skills and a patient-first mindset.
Added 3 hours ago
CG
General Manager Sure Stay Plus
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Create Memorable Moments: Work with your team to enhance customer service and implement initiatives that bring joy to our guests.
Added 3 hours ago
FC
Senior Manager, Credit Solutions, Commercial Services
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- Full-time
Top-tier health and wellness benefits, including comprehensive benefits packages, a yearly health spending account and personal spending account
Added 4 hours ago
CO
Family Support and Resource Advocate
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- Full-time
Employee Group: Winnipeg Police Association (WPA)
Added 4 hours ago
HN
Certified Engineroom Assistant
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…employee growth, career development, and job satisfaction. Some benefits of working with Marine Atlantic include competitive salaries, defined benefit pension plan, comprehensive health…
Added 4 hours ago
HN
Third Officer
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- Full-time
…employee growth, career development, and job satisfaction. Some benefits of working with Marine Atlantic include competitive salaries, defined benefit pension plan, comprehensive health…
Added 4 hours ago
OW
Restaurant Manager
Out West Restaurant Group
ON · Ontario, Canada
- Full-time
…functions in a restaurant. These include company standards, customer experience, professional leadership, and direction for employees. All new managers will go through an extensive Manager…
Added 4 hours ago
R|
Accounts Receivable Analyst
RI-MUHC | Research Institute of the MUHC | #rimuhc
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- Full-time
Customer-service mindset with professional judgment.
Added 5 hours ago
BG
Receptionist
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- Full-time
Previous customer service or reception experience considered an asset.
Added 5 hours ago
AH
Talent Acquisition Specialist (Bilingual) | Spécialiste en acquisition de talents – Bilingue
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- Full-time
Customer service or sales experience is an asset.
Added 5 hours ago
K
Logistics Operations Coordinator
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- $50 to $60 USD / hour
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As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks and work-related resources. Please note: The following benefits reflect Kelly's…
Added 5 hours ago
K
Customer Service/Order Manager
Kelly
Markham, ON
- $26 USD / hour
- Full-time
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks and work-related resources. Please note: The following benefits reflect Kelly's…
Added 5 hours ago
AG
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- Full-time
Build operating and staffing models based on camp size, occupancy, service levels, operating periods, workforce rotations, hours of work and client requirements.
Added 5 hours ago
VF
Senior Project Delivery Specialist - RBT2 (4 Year Term)
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Competitive compensation and comprehensive benefits
Added 6 hours ago
Director, Performance & Innovation, Health Products
The Canada Life Assurance Company
Winnipeg, MB · London, ON · Toronto, ON
10+ years of progressively senior experience in performance management, group benefits pricing, management consulting, or a related discipline.
Added 6 hours ago
IF
Hiring T4
Impact Fulfillment Services
Hamilton, ON
- Full-time
Retirement Benefits including Defined Contribution Pension Plan (DCPP), Group Registered Retirement Savings Plan (RRSP) and Deferred Profit Sharing Plan (DPSP)
Added 7 hours ago
B
Director, Office North America Workplace Services
BMO
Toronto, ON · YNG
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…related function and the management of outsourced Facilities Service Providers for BMO’s North American Office space…
Added 7 hours ago
FW
General Manager
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Added 7 hours ago
EP
Payroll & Benefits Administrator
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As the subject matter expert, respond to employee payroll and benefits inquiries with professionalism and discretion, providing exceptional customer service.

Ainsworth Inc

Administrative Coordinator

Mississauga, ON, L5R 1B8, Canada

The salary range is $55,000.00 - $68,000.00 per year. · Full-time

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Job details

Pay: The salary range is $55,000.00 - $68,000.00 per year.
Job type: Full-time
Experience: 2– 4 years of billing or accounting experience, ideally within mechanical service, HVAC, plumbing, or construction.
Posting language: English
Posted: Nov 3, 2026

Original job description

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the GDI Ainsworth team today!

Job Summary:

This position provides a high level of customer service support to meet internal and external customer requirements. Assists Operations with admin functions with respect to contract renewals, contract proposals, billing, reconciling and works collaboratively with team members to ensure the administration of multiple back office processes are executed accordingly to ensure the service delivery cycle flows accordingly and client KPI’s are met. The Admin Support fully supports the Service Operation Team and provides the information required to deliver on the expectations of our clients.

Key Responsibilities

Assist Operations with new maintenance contract documents including costing sheets and final proposal letters.
Prepare and submit invoices packages.
Completes contract costing sheets, sub-contractor quotes final proposal letters to customers.
Review work orders, technician notes, timesheets, and material usage to ensure accurate and complete billing.
Verify pricing, markups, contract rates, and warranty status prior to invoicing.
Submit invoices through customer portals, email, or other required platforms.
Reconcile work order data and maintain alignment with invoicing requirements.
Manage the Work In Progress (WIP) report, addressing aged items and meeting invoicing KPIs.
Update work order details and upload invoices to customer portals as required.
Act in a professional manner to reflect positively on Ainsworth.
Identify & Suggest opportunities for Process Improvements & efficiencies within department
Sensitivity to confidential matters may be required
Adhere to all company policies and procedures.
Promote and perform all job functions in a safe and healthful manner, abiding by and in accordance with all applicable Health, Safety and Environmental company policies and government legislation/regulations.
Perform other duties as assigned by Management.

Education , Experience & Skills Required

Post‑secondary education in a related field or equivalent experience.
2– 4 years of billing or accounting experience, ideally within mechanical service, HVAC, plumbing, or construction.
Strong understanding of service billing processes, work orders, and contract billing.
Experience with ERP or service management software; strong computer proficiency.
Exceptional attention to detail, accuracy, and organizational skills.
Effective verbal and written communication skills, with the ability to document information clearly.
Customer‑focused mindset with the ability to anticipate and address customer needs.
Ability to build strong working relationships across all levels of the organization.
Demonstrated ability to work independently, manage deadlines, and prioritize a high workload.
Professional, reliable, and able to handle confidential information with discretion.
Knowledge of general business procedures.
Strong team orientation, contributing to a collaborative and supportive work environment.
Demonstrates integrity, initiative, and a proactive approach to problem‑

The salary range is $55,000.00 - $68,000.00 per year. Actual salaries will vary based on factors such as education, experience, knowledge, skills, and abilities, as well as alignment with market data. The base salary is just one component of Ainsworth’s total compensation package, which also includes additional rewards and benefits such as short-term incentives and health insurance, among others.

This posting is for an active and current vacancy; interested applicants are encouraged to apply as soon as possible.

Why work at GDI Ainsworth?

GDI Ainsworth is growing at an unprecedented rate and to help attract and retain top talent, we provide benefits on your first day with us. We offer a wide variety of benefits including the following:

Benefits: Comprehensive health, dental and medical benefits, including wellness supports, RSP matching and generous vacation

Rewards: Service milestones and peer recognition plus Employee Discounts and Incentives

Flexibility: Hybrid working models, where applicable

Diversity: An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

GDI Ainsworth is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.

GDI Ainsworth is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference.

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More about this job

Responsibilities

The Administrative Coordinator provides high-level customer service and administrative support to the operations team, including contract renewals, billing, and proposal preparation. They ensure accurate invoicing, manage work-in-progress reports, and collaborate with team members to meet client KPIs.

Requirements

Candidates must have post-secondary education and 2-4 years of billing or accounting experience, preferably in mechanical, HVAC, or construction sectors. Strong proficiency in ERP software, attention to detail, and effective communication skills are essential for this role.

Skills

Billing
Accounting
Customer service
Contract administration
Invoicing
Work order management
ERP software
Service management software
Attention to detail
Communication skills
Organizational skills
Problem-solving
Time management
Data reconciliation
Process improvement

Benefits

Comprehensive health benefits
Dental benefits
Medical benefits
Wellness supports
RSP matching
Generous vacation
Service milestones
Peer recognition
Employee discounts
Incentives

Visa sponsorship

Not detected in the job text

Keywords

Administrative
Billing
Accounting
Contract renewals
Proposal letters
Invoicing
Work orders
ERP
Service management software
Mechanical service
HVAC
Plumbing
Construction
WIP report
KPIs
Customer portals
Data reconciliation
Process improvement
Multi-trade
Asset maintenance

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