Billing and Data entry Administrator (12-Month Contract)

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the GDI Ainsworth team today!

Job Summary:

GDI Ainsworth is seeking an organized and detail-oriented Billing and Data Entry Clerk for a 12-month contract position. In this role, you will be responsible for processing daily customer invoicing, maintaining accurate records, and updating online client portals. The ideal candidate is highly organized, works independently, and can effectively manage their workload while ensuring accuracy and timely completion of tasks.

Key Responsibilities:

• Manage Invoicing from Start to Finish: Review customer files in batches and validate supporting documentation against profit reports to ensure invoicing accuracy before invoices are released to customers.
• Maintain Client Portals: Upload completed invoices and required work orders to client portals within the same week of invoice creation to help support timely payments.
• Maintain Organized Records: Keep shared digital folders organized and ensure completed jobs are promptly archived. Follow established procedures for customer credits, account setups, and related administrative tasks.
• Ensure Accuracy and Quality: Identify and resolve discrepancies such as duplicate billing, incorrect amounts, or misdirected documentation. Prioritize accuracy and attention to detail to minimize errors and rework.

Qualifications:

• Minimum of 3 years of experience in high-volume billing, data entry, and administrative support.
• Technical Proficiency: Comfortable using billing systems, client portals, databases, and standard office software applications.
• Self-Starter: Able to manage priorities independently, meet deadlines, and handle a high-volume workload with minimal supervision.
• Detail-Oriented: Demonstrated ability to review work carefully, maintain data accuracy, and consistently produce high-quality results.
• Strong organizational, time management, and problem-solving skills.
• Excellent written and verbal communication skills.

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

GDI Ainsworth is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.

GDI Ainsworth is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference.