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Added 8 hours ago
Maintenance Planner (Miller Lake)
The Government of Nova Scotia
NS · MILLER LAKE, NS
The Fleet Services Division of the Department of Public Works supports the backbone of our provincial highway infrastructure. We are located at Miller Lake, the central Fleet Services hub…
Added 8 hours ago
IG
Maintenance Coordinator
Insight Global
Ajax, ON
- $19 to $20 CAD / hour
- Contract
…individual will support transportation operations by monitoring fleet maintenance schedules, tracking automated reports, and following up on units requiring attention. The role will focus…
Added 11 hours ago
SF
Oshawa Production Manager
Safe Fleet
Oshawa, ON
- Full-time
Added 13 hours ago
EA
Duty Supervisor - YYZ
Etihad Airways
Toronto, ON
- Full-time
Ensure all flight editing and special guest requirements are met, including but not limited to assessment, planning and coordination of VIP/MAAS, PRM and special category guests.
Added 15 hours ago
VR
Senior Specialist, Host Railway Management
VIA Rail Canada
Montreal, QC
- Full-time
…services and infrastructure? From our new ultramodern train fleet to ongoing improvement of our infrastructure, we’re building the future of transportation in Canada. Working for VIA Rail…
Added 15 hours ago
IH
Registered Nurse (RN) | Public Health/Maternity Care
Interior Health Authority
Cranbrook, BC
- Internship
…required to drive a personal car on mileage and /or be assigned a fleet vehicle as a condition of…
Added 15 hours ago
GF
Transportation Coordinator (Contract)
Gordon Food Service - Canada
AB · Edmonton, AB
- Full-time
Completes POs for Fleet repairs, as well as other equipment repair coordination with Fleet manager
Added 15 hours ago
RS
Division Manager - Eddy Current
Rockwood Service Corporation
Fort Saskatchewan, AB
- Full-time
Plan and schedule manpower, equipment, fleet, tools, and other resources to support project requirements.
Added 15 hours ago
IH
Registered Nurse | Sexual and Reproductive Health (SRH)
Interior Health Authority
Keremeos, BC
- Internship
The role includes a strong focus on prevention, education, health promotion, assessment, treatment, contact tracing, coordination, support, liaison, and client referral to other health…
Added 15 hours ago
IF
Vehicles Sales Manager
Impact Fulfillment Services
Dartmouth, NS
- Full-time
…enhance the way they do business. Building and maintaining a fleet takes time, resources, and expertise few companies can…
Added 15 hours ago
NG
Underground Maintenance Short Term Scheduler (Dispatch)
New Gold Inc.
Emo, ON
- Full-time
…maintenance practices and programs for the underground mining fleet. A specific focus will be working with the maintenance crew and operations general supervisor to organize and execute the…
Added 15 hours ago
G-
Labourer, Industrial Services
GFL - Sewer Technologies Division
Saint John, NB
- Full-time
GFL is North America’s only major diversified environmental services company, recognized by our signature fleet of bright green trucks and unwavering commitment to safety, innovation, and…
Added 15 hours ago
IW
Seasonal Air Tractor 802 Application Pilot
Irving Woodlands
Juniper, NB
- Full-time
…at 251 Southwest Road, Juniper, New Brunswick, E7L 4S7. Our fleet includes Air Tractor AT-802 aircraft, a Daher Kodiak 100, and Airbus H125 helicopters. We are seeking three experienced…
Added 15 hours ago
CL
Dispatch Coordinator
Charger Logistics Inc.
Calgary, AB
- Full-time
…delivering your assets, on time and on budget. With the diverse fleet of equipment, we can handle a range of freight, including dedicated loads, specialized hauls, temperature-controlled…
Added 15 hours ago
P&
Gestionnaire de projets, Réseau des centres moteurs – Project Manager, Engine Center Network
Pratt & Whitney
Longueuil, QC
- Full-time
…d'assemblage de moteurs. Vous mobilisez les équipes, assurez la coordination et une communication fluide. Au besoin, vous êtes présent aux différents sites pour assurer l'alignement et la…
Added 15 hours ago
P&
Gestionnaire Senior, Logistique des projets strategiques et d'amelioration continue / Senior Manager, Logistics Strategic Projects & Continuous Improvement
Pratt & Whitney
Longueuil, QC
- Full-time
S’assurer de la mise en œuvre de plans d’action et de la coordination des tâches des différents contributeurs (interne et externe).
Added 15 hours ago
C
Supervisor Mechanical, Locomotive
CN
Prince George, BC
- Full-time
Use CN data to analyze locomotive and car inspections, repair and maintenance requirements to ensure fleet reliability
Added 15 hours ago
Senior Specialist, Host Railway Management
VIA Rail Canada
Montreal, QC
…services and infrastructure? From our new ultramodern train fleet to ongoing improvement of our infrastructure, we’re building the future of transportation in Canada. Working for VIA Rail…
Added 16 hours ago
RS
Vehicles Sales Manager
Ryder System, Inc.
Dartmouth, NS
- Full-time
…enhance the way they do business. Building and maintaining a fleet takes time, resources, and expertise few companies can…
Added 16 hours ago
GS
MISC 26/27 - 12: Transportation Coordinator
Greater St. Albert Catholic Regional School Division, Number
St. Albert, AB
- Full-time
Position: The Transportation Coordinator supports the planning, coordination, and oversight of daily transportation operations, including route development, bus stop creation, GPS…
Added 16 hours ago
Urgently Hiring LCT's
Glen Group
Richmond, BC
Strong support from dispatch, fleet, and operations so you’re not working alone in the field
Added 16 hours ago
Urgently Hiring LCT's
Glen Group Of Companies
Richmond, BC
Strong support from dispatch, fleet, and operations so you’re not working alone in the field
Added 16 hours ago
AI
Agent - Crew Planning
Air Inuit
Montreal, QC
- Full-time
…Nunavik, through the Makivik Corporation, the airline operates a fleet of over 35 aircraft ranging from a Twin Otter 300 Series to a Boeing 737 200C, 300 and 800 and employs over 1000…
Added 16 hours ago
FA
Vice President, Flight Operations
Flair Airlines Ltd.
Toronto, ON
- Full-time
Working with the Executive Leadership Team, the Vice President supports fleet growth, new base openings, and extended-range operations by ensuring workforce planning, training capacity,…
Added 16 hours ago
Fuel System Integrator / Intégrateur(trice) des systèmes carburant
Capgemini
Montreal, QC

Ainsworth Inc

Branch Administrator

Halifax, NS, B3B 1T1, Canada

Full-time

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Job details

Job type: Full-time
Experience: Minimum 3 years’ office administration experience and 2 years in people management
Posting language: English
Posted: Aug 18, 2026

Original job description

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the GDI Ainsworth team today!

Job Summary:

Reporting to the VP Atlantic, the Branch Administrator plays a key role in supporting operational excellence by coordinating administrative activities, facilitating communication across departments, and helping optimize internal systems and processes.

Acting as a central point of coordination for the Atlantic Region, the Branch Administrator supports the flow of information and collaboration between branch operations, management, Head Office, field teams, customers, vendors, and external stakeholders. This role helps ensure efficient operations, consistent communication, process adherence, and a positive workplace culture by connecting teams, coordinating initiatives, and supporting administrative, HR, and financial processes.

Responsibilities:

Oversee daily operations and administration for Atlantic branch offices across NS, NB, NL, and PEI.
Serve as the primary liaison between the branch and Head Office for operational communications and issue resolution.
Manage office facilities, security, vendors, maintenance, leases, and workspace requirements.
Provide executive and administrative support to the Vice President and leadership team.
Prepare reports, presentations, correspondence, and business documentation.
Coordinate travel, meetings, events, accommodations, and branch functions.
Lead and support the administrative team through coaching, training, and performance management.
Act as the central communication hub for managers, office staff, technicians, and remote offices.
Coordinate employee onboarding activities, personnel changes, training logistics, and recruitment processes by serving as a liaison between branch employees, managers, and the HR and Talent Acquisition teams.
Address employee concerns, facilitate conflict resolution, and promote a positive workplace culture.
Facilitate communication and coordination between branch operations and Finance regarding Accounts Payable, Accounts Receivable, payroll submissions, budgeting processes, expense reporting, and required approvals.
Manage Purchasing Card (P-Card) administration, reconciliations, and reporting.
Oversee branch expenses, leases, utilities, deposits, vendor payments, and cost transfers.
Support fleet administration, vehicle records, fuel card management, and fleet-related coordination.
Monitor inventory, supplies, tools, equipment, and warehouse support activities.
Develop, implement, and continuously improve branch procedures, systems, and operational processes.
Manage records, filing systems, contract documentation, and compliance requirements.
Coordinate with customers, vendors, unions, training providers, associations, and external stakeholders.
Support Health & Safety, Quality Assurance, licensing, insurance certificates, and regulatory compliance activities.
Create and distribute announcements, newsletters, training resources, and operational communications.
Coordinate employee recognition programs, service awards, engagement initiatives, and social committee activities.
Act as a central point of coordination and administrative support for Sales, Marketing, Estimating, Project Management, Service, Finance, and Operations teams, helping ensure effective communication and alignment across functions.
Assist with tender websites, business licences, travel bookings, shipping, courier services, and procurement activities.
Identify operational issues, recommend improvements, and lead continuous improvement initiatives.
Perform special projects and additional duties as assigned by management.

Qualifications:

College Diploma or certification or combination of relevant training courses
Minimum 3 years’ office administration experience and 2 years in people management
Experience in the HVAC/Plumbing industry considered an asset
Computer skills required – Intermediate knowledge of Word, Excel, Outlook, PowerPoint
Typing skills min. 50WPM
Excellent verbal and written communications skills
Strong administration and record-keeping skills
Basic accounting/business math skills
Data entry skills
Strong organizational and interpersonal skills; self-motivated, self-sufficient and discreet
Good sense of team spirit

Why work at GDI Ainsworth?

GDI Ainsworth is growing at an unprecedented rate and to help attract and retain top talent, we provide benefits on your first day with us. We offer a wide variety of benefits including the following:

Benefits: Comprehensive health, dental and medical benefits, including wellness supports and generous vacation

Rewards: Service milestones and peer recognition plus Employee Discounts and Incentives

Flexibility: Hybrid working models, where applicable

Diversity: An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

GDI Ainsworth is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.

GDI Ainsworth is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference.

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More about this job

Responsibilities

The Branch Administrator coordinates administrative activities and facilitates communication across departments to support operational excellence in the Atlantic region. They oversee daily office operations, manage facilities and vendors, and provide executive support to the leadership team.

Requirements

Candidates must have a college diploma or certification along with at least 3 years of office administration experience and 2 years in people management. Proficiency in Microsoft Office and strong verbal and written communication skills are required.

Skills

Office administration
People management
Communication
Data entry
Reporting
Conflict resolution
Accounts payable
Accounts receivable
Payroll
Budgeting
Fleet administration
Inventory management
Regulatory compliance
Microsoft Word
Microsoft Excel
Microsoft Outlook

Benefits

Comprehensive health benefits
Dental benefits
Medical benefits
Wellness supports
Generous vacation
Service milestones
Peer recognition
Employee discounts
Employee incentives

Visa sponsorship

Not detected in the job text

Keywords

Branch administration
Operations management
HVAC
Plumbing
Accounts payable
Accounts receivable
Payroll
Budgeting
Fleet management
Inventory control
Regulatory compliance
Quality assurance
Health and safety
Procurement
Onboarding
Performance management
Microsoft Office
Data entry
Contract documentation
Vendor management
Project management support
Business documentation
Continuous improvement
Stakeholder management
Administrative support

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