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Added 18 hours ago
SH
Operations Coordinator
South Hall Banquet & Wedding Palace Ltd
Vancouver, BC
- Full-time
…role brings together front desk support, bookkeeping, payroll, human resources, and vendor…
Added 23 hours ago
GL
Senior Payroll Specialist
goeasy Ltd.
Mississauga, ON
- Full-time
Post-secondary education in Finance, Human Resources, Payroll, or an equivalent combination of education and relevant experience.
Added 1 day ago
BI
Senior Brand Manager, Oncology
Boehringer Ingelheim
Burlington, ON
- Full-time
Responsible for leading the development and approval of all digital assets to support digital campaigns (eg. head office driven, paid digital and social media, Boehringer websites, 3rd…
Added 1 day ago
S
School Psychologist, Complex Developmental Behavioural Conditions (CDBC) - BC Children’s Hospital & Sunny Hill Health Centre
Sanya’k̓ula
Vancouver, BC
- Temporary
…that support children, youth, and families in accessing the resources and services they need to thrive at home, in school, and in their…
Added 1 day ago
RJ
Financial Advisor Assistant
Raymond James
Calgary, AB
- Full-time
Be responsible for and support the team with paperwork, manage head office correspondence, and handle the account opening process for new clients;
Added 1 day ago
People Business Partner
Jack Morton Worldwide
Oakville, ON
At Jack Morton, we design and build head-turning, smile-inducing, impact-driving brand experiences that redefine what experiential marketing can achieve. We help our clients unlock the full…
Added 1 day ago
REGIONAL PARTNER AND LEARNING MANAGER-WESTERN CANADA
United Services Group
Maple Ridge, BC · Langley (District), BC · Abbotsford, BC · Burnaby, BC · Surrey, BC · Vancouver, BC · Richmond, BC · Langley, BC
The Regional Partner/Learning Manager will report to Head of Partner Relations,
Added 1 day ago
IO
Administrative Assistant
Isaac Operations
Toronto, ON
- $60,000 to $65,000 CAD / year
- Full-time
We are looking for an Administrative Assistant to join our head office team. You'll sit on our Executive Assistant team and provide administrative support across the business, from…
Added 1 day ago
FN
CTGT Home Visitor
First Nations University of Canada
Regina, SK
- Full-time
culturally grounded support to families and young children participating in the Caring Nest Head Start
Added 1 day ago
FT
Employee Relations Specialist
Fountain Tire
Edmonton, AB
- Other
We’re seeking a dedicated Employee Relations Specialist to join our dynamic Human Resources team at our South Edmonton Corporate Head Office. This role is a key partner to our business,…
Added 1 day ago
VA
Veterinary Receptionist, Island Animal Hospital
VCA Animal Hospitals
Nanaimo, BC
- Internship
2+ years of experience as a receptionist or front desk in human or veterinary medicine.
Added 1 day ago
MM
Head of People
Martell Media
Kelowna, BC
- Full-time
Martell Group is looking for a Head of People to build and lead the people function across a fast-moving, high-growth organization.
Added 1 day ago
TC
CEO/Head Librarian
The City of Kenora
ON · Kenora, ON
- Full-time
Collaborate with Human Resources to formulate and administer workforce planning and staffing including hiring, training and development, and discipline and dismissal of staff, in accordance…
Added 1 day ago
LV
JUNIOR ASSISTANT MANAGER-EN
La Vie En Rose
Richmond, BC
- Full-time
Respect and apply the policies and procedures of the various head office departments (we’ll explain everything to you!);
Added 1 day ago
LV
ASSISTANT MANAGER-EN
La Vie En Rose
Kamloops, BC
- Full-time
Respect and apply the policies and procedures of the various head office departments (don’t worry, we’ll explain everything to you!);
Added 1 day ago
CL
Maintenance Service Lead
Campus Living Centres
Victoria, BC
- Full-time
Repetitive reaching or working above their head
Added 1 day ago
UO
Clinical Placement Operations Manager
University of British Columbia
Vancouver, BC · UBCV | Friedman Building (FRDM)
- $5,692.25 to $8,179.5 CAD / month
- Full-time
This position works independently under general direction from the Senior Manager, PT Programs, and the Associate Head, Clinical Education. The role works cooperatively with other MPT…
Added 1 day ago
TU
HR Manager
The University of British Columbia
Vancouver, BC
- $7,158.42 to $10,292.25 CAD / month
- Full-time
Advises the Director, Administration and Department Head on complex human resources matters; works closely with FoM HR, Faculty Relations, and Central HR; interprets and applies collective…
Added 1 day ago
T
AVP, Technology Portfolio Management, Transaction Banking & Payments, TD Securities
TD
Toronto, ON
- Full-time
The Head, Technology Portfolio Management, Transaction Banking is the accountable executive for the integrated management and delivery oversight of the full Transaction Banking technology…
Added 1 day ago
VS
PINK Manager-Toronto Eaton Centre
Victoria’s Secret & Co.
Toronto, ON
- Full-time
Executing the role of the Head Coach to deliver exceptional customer experiences through coaching, zoning, team selling and personally selling.
Added 1 day ago
VS
VS Manager-Bramalea City Center
Victoria’s Secret & Co.
Brampton, ON
- Full-time
Executing the role of the Head Coach to deliver exceptional customer experiences through coaching, zoning, team selling and personally selling
Added 1 day ago
VI
Technician (Full Time)
Valvoline Inc
Warman, SK
- $18.5 CAD / hour
- Full-time
Mobility to crouch, bend, twist, and work with your hands above your head
Added 1 day ago
Director, Design Operations - Global Wealth Management
Scotiabank
Toronto, ON
Advance responsible AI-enabled design practices by establishing guidance, enablement, shared resources, and measurement approaches that improve workflow efficiency and quality while…
Added 1 day ago
Director, Product Design - Global Wealth Management
Scotiabank
ON · Ottawa, ON
Define the design vision and strategic direction for an assigned portfolio by translating the Head of Design’s strategy into clear experience principles, priorities, roadmaps, and…
Added 1 day ago
ML
Head of Cyber Risk and Compliance
Maple Leaf Foods Inc
Mississauga, ON
- Full-time
The Head of Cyber Risk and Compliance leads the evolution of Maple Leaf Foods’ enterprise-wide cybersecurity and cyber resilience program, protecting the organization’s assets, data,…

Ainsworth Inc

Branch Administrator

Halifax, NS, B3B 1T1, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Experience: Minimum 3 years’ office administration experience and 2 years in people management
Posting language: English
Posted: Aug 18, 2026

Original job description

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the GDI Ainsworth team today!

Job Summary:

Reporting to the VP Atlantic, the Branch Administrator plays a key role in supporting operational excellence by coordinating administrative activities, facilitating communication across departments, and helping optimize internal systems and processes.

Acting as a central point of coordination for the Atlantic Region, the Branch Administrator supports the flow of information and collaboration between branch operations, management, Head Office, field teams, customers, vendors, and external stakeholders. This role helps ensure efficient operations, consistent communication, process adherence, and a positive workplace culture by connecting teams, coordinating initiatives, and supporting administrative, HR, and financial processes.

Responsibilities:

Oversee daily operations and administration for Atlantic branch offices across NS, NB, NL, and PEI.
Serve as the primary liaison between the branch and Head Office for operational communications and issue resolution.
Manage office facilities, security, vendors, maintenance, leases, and workspace requirements.
Provide executive and administrative support to the Vice President and leadership team.
Prepare reports, presentations, correspondence, and business documentation.
Coordinate travel, meetings, events, accommodations, and branch functions.
Lead and support the administrative team through coaching, training, and performance management.
Act as the central communication hub for managers, office staff, technicians, and remote offices.
Coordinate employee onboarding activities, personnel changes, training logistics, and recruitment processes by serving as a liaison between branch employees, managers, and the HR and Talent Acquisition teams.
Address employee concerns, facilitate conflict resolution, and promote a positive workplace culture.
Facilitate communication and coordination between branch operations and Finance regarding Accounts Payable, Accounts Receivable, payroll submissions, budgeting processes, expense reporting, and required approvals.
Manage Purchasing Card (P-Card) administration, reconciliations, and reporting.
Oversee branch expenses, leases, utilities, deposits, vendor payments, and cost transfers.
Support fleet administration, vehicle records, fuel card management, and fleet-related coordination.
Monitor inventory, supplies, tools, equipment, and warehouse support activities.
Develop, implement, and continuously improve branch procedures, systems, and operational processes.
Manage records, filing systems, contract documentation, and compliance requirements.
Coordinate with customers, vendors, unions, training providers, associations, and external stakeholders.
Support Health & Safety, Quality Assurance, licensing, insurance certificates, and regulatory compliance activities.
Create and distribute announcements, newsletters, training resources, and operational communications.
Coordinate employee recognition programs, service awards, engagement initiatives, and social committee activities.
Act as a central point of coordination and administrative support for Sales, Marketing, Estimating, Project Management, Service, Finance, and Operations teams, helping ensure effective communication and alignment across functions.
Assist with tender websites, business licences, travel bookings, shipping, courier services, and procurement activities.
Identify operational issues, recommend improvements, and lead continuous improvement initiatives.
Perform special projects and additional duties as assigned by management.

Qualifications:

College Diploma or certification or combination of relevant training courses
Minimum 3 years’ office administration experience and 2 years in people management
Experience in the HVAC/Plumbing industry considered an asset
Computer skills required – Intermediate knowledge of Word, Excel, Outlook, PowerPoint
Typing skills min. 50WPM
Excellent verbal and written communications skills
Strong administration and record-keeping skills
Basic accounting/business math skills
Data entry skills
Strong organizational and interpersonal skills; self-motivated, self-sufficient and discreet
Good sense of team spirit

Why work at GDI Ainsworth?

GDI Ainsworth is growing at an unprecedented rate and to help attract and retain top talent, we provide benefits on your first day with us. We offer a wide variety of benefits including the following:

Benefits: Comprehensive health, dental and medical benefits, including wellness supports and generous vacation

Rewards: Service milestones and peer recognition plus Employee Discounts and Incentives

Flexibility: Hybrid working models, where applicable

Diversity: An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

GDI Ainsworth is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.

GDI Ainsworth is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference.

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More about this job

Responsibilities

The Branch Administrator coordinates administrative activities and facilitates communication across departments to support operational excellence in the Atlantic region. They oversee daily office operations, manage facilities and vendors, and provide executive support to the leadership team.

Requirements

Candidates must have a college diploma or certification along with at least 3 years of office administration experience and 2 years in people management. Proficiency in Microsoft Office and strong verbal and written communication skills are required.

Skills

Office administration
People management
Communication
Data entry
Reporting
Conflict resolution
Accounts payable
Accounts receivable
Payroll
Budgeting
Fleet administration
Inventory management
Regulatory compliance
Microsoft Word
Microsoft Excel
Microsoft Outlook

Benefits

Comprehensive health benefits
Dental benefits
Medical benefits
Wellness supports
Generous vacation
Service milestones
Peer recognition
Employee discounts
Employee incentives

Visa sponsorship

Not detected in the job text

Keywords

Branch administration
Operations management
HVAC
Plumbing
Accounts payable
Accounts receivable
Payroll
Budgeting
Fleet management
Inventory control
Regulatory compliance
Quality assurance
Health and safety
Procurement
Onboarding
Performance management
Microsoft Office
Data entry
Contract documentation
Vendor management
Project management support
Business documentation
Continuous improvement
Stakeholder management
Administrative support

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