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Added 9 mins ago
PC
Financial Specialist
Protak Consulting Group Inc.
Ottawa, ON
- Full-time
Ottawa’s Protak Consulting Group Inc. is seeking an Intermediate level Financial Specialist for an ongoing project with the federal government.
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Toronto, ON
- Full-time
Experience with Microsoft Excel and Word at an intermediate level
Added 9 mins ago
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- Full-time
Experience with Microsoft Excel and Word at an intermediate level
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Assistant(e) Administratif(ve) | Admin Assistant
Aston Carter
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- $31 to $35 CAD / hour
- Contract
Added 10 mins ago
SG
Enterprise - Intermediate Associate
Segal GCSE LLP
Toronto, ON
- $58,000 to $72,000 CAD / year
The Enterprise Intermediate Associate completes compilation engagements and assigned sections of larger or more complex client files with increased independence and limited supervision.…
Added 24 mins ago
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Customer Service Intermediate Analyst
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Toronto, ON · Mississauga, ON
- Full-time
The Customer Service Intermediate Analyst is an intermediate-level position responsible for providing clients with resolutions and support in coordination with the Customer Service team.…
Added 39 mins ago
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Proficiency in Microsoft Excel (intermediate to advanced).
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Added 1 hour ago
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Senior Corporate Accountant
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- Full-time
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Added 1 hour ago
UO
Research and Outreach Project Coordinator
University of British Columbia
Vancouver, BC · UBCV | Buchanan Tower (BUTO)
- $4,582 to $4,816 CAD / month
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Added 1 hour ago
Fixed Asset and Lease Accountant
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This Fixed Asset and Lease Accountant is responsible for all accounting functions related to the Fixed Assets and IFRS16 lease processes. Responsible to review all fixed asset requests for…
Added 2 hours ago
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- Full-time
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Clerk Accounting, DSC
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Proficient use of MS Office, with intermediate proficiency in Excel (experience using v-lookups, pivot tables, functions, etc.);
Added 2 hours ago
RP
Property Administrator - Ottawa
Rhapsody Property Management Services
Ottawa, ON
- $50,000 to $55,000 CAD / year
- Full-time
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Proficient in Microsoft Office Suite, including intermediate Microsoft Excel skills.
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- $90,000 to $125,000 CAD / year
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Review financial statements and supporting documentation prepared by junior and intermediate team members to ensure accuracy and quality.
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Financial Controller
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Lead and oversee the accounting and finance function, including Accounts Payable, Intermediate Accountant, and Senior Accountant responsibilities.
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Collections Specialist
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Added 3 hours ago
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Financial Analyst
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CPA designated accountant, or working toward designations, preferred.
Added 3 hours ago
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Intermediate to Advanced Microsoft Office required. • Supply Chain certification, APICS, Operations or other related an asset.
Added 3 hours ago
Senior Corporate Accountant
CONA Services
Toronto, ON
We are recruiting a Senior Corporate Accountant to join our Accounting & Internal Controls team. In this role, you will support the financial stewardship and reporting of the Balance Sheet…
Added 3 hours ago
Senior Corporate Accountant
CONA Services
Toronto, ON
We are recruiting a Senior Corporate Accountant to join our Accounting & Internal Controls team. In this role, you will support the financial stewardship and reporting of the Balance Sheet…
Added 4 hours ago
RP
Property Administrator - Ottawa
Rhapsody Property Management Services
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Intermediate to advance skills in Excel, Word, and other Microsoft Office programs

Ainsworth Inc

Branch Administrator

Halifax, NS, B3B 1T1, Canada

Full-time

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Job details

Job type: Full-time
Experience: Minimum 3 years’ office administration experience and 2 years in people management
Posting language: English
Posted: Aug 18, 2026

Original job description

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the GDI Ainsworth team today!

Job Summary:

Reporting to the VP Atlantic, the Branch Administrator plays a key role in supporting operational excellence by coordinating administrative activities, facilitating communication across departments, and helping optimize internal systems and processes.

Acting as a central point of coordination for the Atlantic Region, the Branch Administrator supports the flow of information and collaboration between branch operations, management, Head Office, field teams, customers, vendors, and external stakeholders. This role helps ensure efficient operations, consistent communication, process adherence, and a positive workplace culture by connecting teams, coordinating initiatives, and supporting administrative, HR, and financial processes.

Responsibilities:

Oversee daily operations and administration for Atlantic branch offices across NS, NB, NL, and PEI.
Serve as the primary liaison between the branch and Head Office for operational communications and issue resolution.
Manage office facilities, security, vendors, maintenance, leases, and workspace requirements.
Provide executive and administrative support to the Vice President and leadership team.
Prepare reports, presentations, correspondence, and business documentation.
Coordinate travel, meetings, events, accommodations, and branch functions.
Lead and support the administrative team through coaching, training, and performance management.
Act as the central communication hub for managers, office staff, technicians, and remote offices.
Coordinate employee onboarding activities, personnel changes, training logistics, and recruitment processes by serving as a liaison between branch employees, managers, and the HR and Talent Acquisition teams.
Address employee concerns, facilitate conflict resolution, and promote a positive workplace culture.
Facilitate communication and coordination between branch operations and Finance regarding Accounts Payable, Accounts Receivable, payroll submissions, budgeting processes, expense reporting, and required approvals.
Manage Purchasing Card (P-Card) administration, reconciliations, and reporting.
Oversee branch expenses, leases, utilities, deposits, vendor payments, and cost transfers.
Support fleet administration, vehicle records, fuel card management, and fleet-related coordination.
Monitor inventory, supplies, tools, equipment, and warehouse support activities.
Develop, implement, and continuously improve branch procedures, systems, and operational processes.
Manage records, filing systems, contract documentation, and compliance requirements.
Coordinate with customers, vendors, unions, training providers, associations, and external stakeholders.
Support Health & Safety, Quality Assurance, licensing, insurance certificates, and regulatory compliance activities.
Create and distribute announcements, newsletters, training resources, and operational communications.
Coordinate employee recognition programs, service awards, engagement initiatives, and social committee activities.
Act as a central point of coordination and administrative support for Sales, Marketing, Estimating, Project Management, Service, Finance, and Operations teams, helping ensure effective communication and alignment across functions.
Assist with tender websites, business licences, travel bookings, shipping, courier services, and procurement activities.
Identify operational issues, recommend improvements, and lead continuous improvement initiatives.
Perform special projects and additional duties as assigned by management.

Qualifications:

College Diploma or certification or combination of relevant training courses
Minimum 3 years’ office administration experience and 2 years in people management
Experience in the HVAC/Plumbing industry considered an asset
Computer skills required – Intermediate knowledge of Word, Excel, Outlook, PowerPoint
Typing skills min. 50WPM
Excellent verbal and written communications skills
Strong administration and record-keeping skills
Basic accounting/business math skills
Data entry skills
Strong organizational and interpersonal skills; self-motivated, self-sufficient and discreet
Good sense of team spirit

Why work at GDI Ainsworth?

GDI Ainsworth is growing at an unprecedented rate and to help attract and retain top talent, we provide benefits on your first day with us. We offer a wide variety of benefits including the following:

Benefits: Comprehensive health, dental and medical benefits, including wellness supports and generous vacation

Rewards: Service milestones and peer recognition plus Employee Discounts and Incentives

Flexibility: Hybrid working models, where applicable

Diversity: An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

GDI Ainsworth is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.

GDI Ainsworth is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference.

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More about this job

Responsibilities

The Branch Administrator coordinates administrative activities and facilitates communication across departments to support operational excellence in the Atlantic region. They oversee daily office operations, manage facilities and vendors, and provide executive support to the leadership team.

Requirements

Candidates must have a college diploma or certification along with at least 3 years of office administration experience and 2 years in people management. Proficiency in Microsoft Office and strong verbal and written communication skills are required.

Skills

Office administration
People management
Communication
Data entry
Reporting
Conflict resolution
Accounts payable
Accounts receivable
Payroll
Budgeting
Fleet administration
Inventory management
Regulatory compliance
Microsoft Word
Microsoft Excel
Microsoft Outlook

Benefits

Comprehensive health benefits
Dental benefits
Medical benefits
Wellness supports
Generous vacation
Service milestones
Peer recognition
Employee discounts
Employee incentives

Visa sponsorship

Not detected in the job text

Keywords

Branch administration
Operations management
HVAC
Plumbing
Accounts payable
Accounts receivable
Payroll
Budgeting
Fleet management
Inventory control
Regulatory compliance
Quality assurance
Health and safety
Procurement
Onboarding
Performance management
Microsoft Office
Data entry
Contract documentation
Vendor management
Project management support
Business documentation
Continuous improvement
Stakeholder management
Administrative support

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