Jobs in Canada

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Added 33 mins ago
LH
Job Title Manager
Lookout Housing + Health Society
Vancouver, BC
- Full-time
Proven ability to lead and work with a staff team in a unionized environment
Added 48 mins ago
RM
Manager - Diagnostic Imaging
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
…Kawartha Lakes. Among our acute and continuing care services, our team cares for 45,000 patients per year in the 24/7/365 emergency department, provides orthopedics and ophthalmology,…
Added 48 mins ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Oversee the Finance team, including financial planning, reporting, accounts payable, accounts receivable, payroll coordination, and other assigned finance functions.
Added 1 hour ago
DD
The Shoe Co. - Store Manager
DSW Designer Shoe Warehouse
Windsor, ON
- Full-time
As a Store Manager at The Shoe Co., you will report to the District Manager and lead the store environment, which fosters inclusivity and diverse customer connections. In this role, you…
Added 1 hour ago
FH
Reservations Experience Manager
Fairmont Hotels & Resorts
Banff, AB
- Full-time
We are seeking a highly motivated, organized and guest-focused hospitality leader to lead our Room Reservations team at the Castle in the Rockies.
Added 1 hour ago
C(
Controller
Clarity (formerly Hiive)
Vancouver, BC
- Full-time
As the Controller at Clarity, you will lead the accounting function and be responsible for consolidation and reporting across several legal entities as the scale of the business grows.…
Added 1 hour ago
HT
Payroll Manager, Americas
Husky Technologies
Bolton, ON
- Full-time
Team leadership: Train, lead, and support payroll specialists; set deadlines and cover for absences.
Added 3 hours ago
S
Nurse, Clinical Informatics Specialist
Sanya’k̓ula
Vancouver, BC
- Full-time
…systems. The role is an integral member of a multi-disciplinary team and has a shared responsibility and accountability to automate and enhance clinical practices, patient/client…
Added 3 hours ago
A
District Manager, 25-49 Digital Sales (Hunter)
ADP
Mississauga, ON
- Full-time
Hybrid: 3 days in office
Added 3 hours ago
G
Human Resources Generalist
GoodWork.ca
Vancouver, BC
- Full-time
The Human Resources Generalist will lead and direct all human resources functions and provide operational support to PSF staff. Key responsibilities include, developing, implementing and…
Added 3 hours ago
S
Operations Lead - Full Time
sephora.com
Guelph, ON
- $22.2 to $26.1 CAD / hour
- Full-time
As Team Lead, Operations, you will be supporting all Operations related aspects of a specific Sephora store location. This includes direct management of all members of the Operations team.…
Added 4 hours ago
TI
Financial Analyst II
tappCONNECT Inc.
AB · Edmonton, AB
- Full-time
Reporting to the Team Lead, Financial Planning & Analysis (FP&A), this role combines full-cycle accounting, financial reporting, forecasting, budgeting, and strategic analysis. You will…
Added 4 hours ago
SC
Controller
Sureway Construction Group Ltd.
Lake Country, BC
- Full-time
Lead the monthly, quarterly, and annual financial close processes and ensure accurate and timely financial reporting.
Added 4 hours ago
FS
Assistant Guest Experience Manager
Four Seasons Hotels and Resorts
Toronto, ON · Four Seasons Toronto
- Full-time
This position reports to the Guest Experience Manager, is on a rotating shift basis, and On-job training will be provided
Added 5 hours ago
W
Director of Finance, Contract
WalterFedy
Kitchener, ON
- Contract
Lead, coach, and develop the Finance team, building depth and succession within the function.
Added 5 hours ago
T
Associate Manager PT Under 20 hours - Sherway Gardens
Tumi
Toronto, ON · Etobicoke, ON
- Part-time
As part of our Retail team, the Associate Manager is responsible for creating a client experience that accurately reflects the ethos of our brand while building and maintaining strong…
Added 5 hours ago
C
Controller
Clarity
Vancouver, BC
- $140,000 to $190,000 CAD / year
- Full-time
As the Controller at Clarity, you will lead the accounting function and be responsible for consolidation and reporting across several legal entities as the scale of the business grows.…
Added 6 hours ago
LH
Manager
Lookout Housing and Health
Vancouver, BC
- Full-time
Proven ability to lead and work with a staff team in a unionized environment
Added 6 hours ago
LH
Coordinator
Lookout Housing and Health
Vancouver, BC
- Full-time
Proven ability to lead and work with a staff team in a unionized environment
Added 6 hours ago
FR
Area Manager
FirstService Residential Canada
Hamilton, ON
- Full-time
Experience being part of a high-performing team with a fulfilling career in property management with FirstService Residential.
Added 6 hours ago
KR
Controller
Kassen Recruitment
North Bay, ON
- Full-time
A successful manufacturing organization is seeking a Controller to lead its accounting function and serve as a trusted business partner to ownership. This is an excellent opportunity for a…
Added 6 hours ago
BH
HR Generalist
Bayshore HealthCare
Winnipeg, MB · Greater Winnipeg Metropolitan Area
- Full-time
Support the administration of compensation, benefit, attendance management, and leave programs in collaboration with the HR Assistants and payroll team.
Added 7 hours ago
P(
Senior Manager, Accounting
Phoenix (YC W21)
Toronto, ON
- $120,000 to $140,000 CAD / year
- Full-time
…that financial data flows cleanly across inventory, payments, payroll and accounting systems. You’ll own the month-end close across our multi-entity structure, lead our controls framework…
Added 7 hours ago
T&
Finance Manager, Financial Accounting & Reporting
Turner & Townsend
Toronto, ON
- Full-time
We are seeking a highly skilled & experienced Finance Manager - Financial Accounting & Reporting to join our team in Toronto, Canada office.
Added 7 hours ago
FR
Area Manager
FirstService Residential Canada
Mississauga, ON
- Full-time
Experience being part of a high-performing team with a fulfilling career in property management with FirstService Residential.

Ainsworth Inc

Branch Administrator

Halifax, NS, B3B 1T1, Canada

Full-time

Apply on recruiting.ultipro.ca About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: Minimum 3 years’ office administration experience and 2 years in people management
Posting language: English
Posted: Aug 18, 2026

Original job description

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the GDI Ainsworth team today!

Job Summary:

Reporting to the VP Atlantic, the Branch Administrator plays a key role in supporting operational excellence by coordinating administrative activities, facilitating communication across departments, and helping optimize internal systems and processes.

Acting as a central point of coordination for the Atlantic Region, the Branch Administrator supports the flow of information and collaboration between branch operations, management, Head Office, field teams, customers, vendors, and external stakeholders. This role helps ensure efficient operations, consistent communication, process adherence, and a positive workplace culture by connecting teams, coordinating initiatives, and supporting administrative, HR, and financial processes.

Responsibilities:

Oversee daily operations and administration for Atlantic branch offices across NS, NB, NL, and PEI.
Serve as the primary liaison between the branch and Head Office for operational communications and issue resolution.
Manage office facilities, security, vendors, maintenance, leases, and workspace requirements.
Provide executive and administrative support to the Vice President and leadership team.
Prepare reports, presentations, correspondence, and business documentation.
Coordinate travel, meetings, events, accommodations, and branch functions.
Lead and support the administrative team through coaching, training, and performance management.
Act as the central communication hub for managers, office staff, technicians, and remote offices.
Coordinate employee onboarding activities, personnel changes, training logistics, and recruitment processes by serving as a liaison between branch employees, managers, and the HR and Talent Acquisition teams.
Address employee concerns, facilitate conflict resolution, and promote a positive workplace culture.
Facilitate communication and coordination between branch operations and Finance regarding Accounts Payable, Accounts Receivable, payroll submissions, budgeting processes, expense reporting, and required approvals.
Manage Purchasing Card (P-Card) administration, reconciliations, and reporting.
Oversee branch expenses, leases, utilities, deposits, vendor payments, and cost transfers.
Support fleet administration, vehicle records, fuel card management, and fleet-related coordination.
Monitor inventory, supplies, tools, equipment, and warehouse support activities.
Develop, implement, and continuously improve branch procedures, systems, and operational processes.
Manage records, filing systems, contract documentation, and compliance requirements.
Coordinate with customers, vendors, unions, training providers, associations, and external stakeholders.
Support Health & Safety, Quality Assurance, licensing, insurance certificates, and regulatory compliance activities.
Create and distribute announcements, newsletters, training resources, and operational communications.
Coordinate employee recognition programs, service awards, engagement initiatives, and social committee activities.
Act as a central point of coordination and administrative support for Sales, Marketing, Estimating, Project Management, Service, Finance, and Operations teams, helping ensure effective communication and alignment across functions.
Assist with tender websites, business licences, travel bookings, shipping, courier services, and procurement activities.
Identify operational issues, recommend improvements, and lead continuous improvement initiatives.
Perform special projects and additional duties as assigned by management.

Qualifications:

College Diploma or certification or combination of relevant training courses
Minimum 3 years’ office administration experience and 2 years in people management
Experience in the HVAC/Plumbing industry considered an asset
Computer skills required – Intermediate knowledge of Word, Excel, Outlook, PowerPoint
Typing skills min. 50WPM
Excellent verbal and written communications skills
Strong administration and record-keeping skills
Basic accounting/business math skills
Data entry skills
Strong organizational and interpersonal skills; self-motivated, self-sufficient and discreet
Good sense of team spirit

Why work at GDI Ainsworth?

GDI Ainsworth is growing at an unprecedented rate and to help attract and retain top talent, we provide benefits on your first day with us. We offer a wide variety of benefits including the following:

Benefits: Comprehensive health, dental and medical benefits, including wellness supports and generous vacation

Rewards: Service milestones and peer recognition plus Employee Discounts and Incentives

Flexibility: Hybrid working models, where applicable

Diversity: An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

GDI Ainsworth is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.

GDI Ainsworth is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference.

Apply on recruiting.ultipro.ca About employer

More about this job

Responsibilities

The Branch Administrator coordinates administrative activities and facilitates communication across departments to support operational excellence in the Atlantic region. They oversee daily office operations, manage facilities and vendors, and provide executive support to the leadership team.

Requirements

Candidates must have a college diploma or certification along with at least 3 years of office administration experience and 2 years in people management. Proficiency in Microsoft Office and strong verbal and written communication skills are required.

Skills

Office administration
People management
Communication
Data entry
Reporting
Conflict resolution
Accounts payable
Accounts receivable
Payroll
Budgeting
Fleet administration
Inventory management
Regulatory compliance
Microsoft Word
Microsoft Excel
Microsoft Outlook

Benefits

Comprehensive health benefits
Dental benefits
Medical benefits
Wellness supports
Generous vacation
Service milestones
Peer recognition
Employee discounts
Employee incentives

Visa sponsorship

Not detected in the job text

Keywords

Branch administration
Operations management
HVAC
Plumbing
Accounts payable
Accounts receivable
Payroll
Budgeting
Fleet management
Inventory control
Regulatory compliance
Quality assurance
Health and safety
Procurement
Onboarding
Performance management
Microsoft Office
Data entry
Contract documentation
Vendor management
Project management support
Business documentation
Continuous improvement
Stakeholder management
Administrative support

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Work requirements

Jobs in Canada