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Added 2 hours ago
C
Project Cost Administrator - 6 Month Contract
Convergint
Calgary, AB
- Contract
Convergint is looking for a team-oriented, results-driven, Project Cost Administrator to join our amazing culture at our Calgary, AB location. The Project Cost Administrators’…
Added 5 hours ago
BC
Project Manager (Construction Manager)
Bantrel Co.
Toronto, ON
- $150,000 to $170,000 CAD / year
- Full-time
We are currently seeking a qualified Project Manager (Construction Manager) to join our Infrastructure team, based out of Toronto ON. The Project Manager will manage the organization and…
Added 8 hours ago
BC
Project Manager (Construction Manager)
Bantrel Co.
Toronto, ON
- $150,000 to $170,000 CAD / year
- Full-time
We are currently seeking a qualified Project Manager (Construction Manager) to join our Infrastructure team, based out of Toronto ON. The Project Manager will manage the organization and…
Added 10 hours ago
B
Project Administrator
BGIS
Toronto, ON
- Full-time
The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and…
Added 11 hours ago
T&
Senior Contract Administrator
Turner & Townsend
Calgary, AB
- Full-time
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
Added 11 hours ago
G
MANAGER, FINANCE ENABLEMENT, TECHNOLOGY & TRANSFORMATION (HYBRID)
GreenShield
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Coordinate model testing, release readiness, documentation, administrator capability, end-user training, and ongoing support.
Added 15 hours ago
B
Project Administrator
BGIS
Toronto, ON
- Full-time
The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and…
Added 1 day ago
Project Coordinator - Capital Projects
Convergint Technologies Ltd
Dartmouth, NS
Convergint is looking for a team-oriented, results-driven, Project Coordinator to join our amazing Capital Projects team in our Halifax location. As the Project Coordinator, you will be…
Added 1 day ago
B
Facility Manager III
BGIS
Montreal, QC
- Full-time
The Facility Manager III ensures that client facilities are operated and maintained cost-effectively, safely, efficiently as per the operating parameters of the Statement of Work and…
Added 1 day ago
B
Facility Manager III
BGIS
Toronto, ON
- Full-time
The Facility Manager III ensures that client facilities are operated and maintained cost-effectively, safely, efficiently as per the operating parameters of the Statement of Work and…
Added 1 day ago
AI
Branch Administrator
Ainsworth Inc
Halifax, NS
- Full-time
Reporting to the VP Atlantic, the Branch Administrator plays a key role in supporting operational excellence by coordinating administrative activities, facilitating communication across…
Added 2 days ago
B
Facility Manager III
BGIS
Toronto, ON
- Full-time
The Facility Manager III ensures that client facilities are operated and maintained cost-effectively, safely, efficiently as per the operating parameters of the Statement of Work and…
Added 2 days ago
FS
d'Administrateur des ventes, Bilingue - Sales Administrator, Bilingual
Federal Signal Corporation
Innisfil, ON
- Full-time
Added 2 days ago
MD
Fisheries Populations Monitoring and Regulations Manager - State Prog Admin Manager Sr
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Job Class: State Program Administrator Manager Senior
Added 2 days ago
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Senior Servicenow Developer – SPM
HCLTech
Canada
- Contract
…position is crucial for enabling effective portfolio, program, and project management, thereby streamlining healthcare delivery, improving investment decisions, and enhancing operational…
Added 3 days ago
B
Service Delivery Manager
BGIS
Red Deer, AB
- Full-time
Leads continuous improvement projects focused on quality, customer experience, cost reduction, and productivity enhancement.
Added 3 days ago
IT
System Administrator
Ideon Technologies
Richmond, BC
- Full-time
Contributing to an initial infrastructure, cybersecurity, or process-improvement project under the guidance of the Senior System Administrator
Added 3 days ago
MI
Programmer Analyst
Magna International
St. Thomas, ON
- $84,000 to $100,000 CAD / year
- Full-time
Contribute to continuous improvement and cost reduction activities.
Added 3 days ago
HI
Lead, Infrastructure & IT Operations
Healthcare Insurance Reciprocal of Canada (HIROC)
Toronto, ON
- Full-time
Represent infrastructure and operations in cross-functional planning to ensure reliability, supportability, security, cost, lifecycle, and operational readiness are considered early.
Added 3 days ago
Strategic Sourcing - Strategic Sourcing Associate
Mohawk Medbuy Corporation (MMC)
Burlington, ON · ON · Kingston, ON · London, ON · Oakville, ON · Thunder Bay, ON · Toronto, ON · Chatham-Kent, ON
Act as a RFx Bid Administrator and provide bid analysis/evaluations with award recommendation as required to sourcing prime and WG members.
Added 3 days ago
B
Service Delivery Manager
BGIS
Red Deer, AB
- Full-time
Leads continuous improvement projects focused on quality, customer experience, cost reduction, and productivity enhancement.
Added 3 days ago
Quebec Health and Safety Director
Borea
Levis, QC
Lead and oversee all CNESST-related financial and administrative matters, including cost governance, claims-related financial impacts, and audit readiness, ensuring accuracy, compliance,…
Added 3 days ago
S
Landscape Architecture - Contract Administrator
Stantec
Toronto, ON
- Full-time
Support project production activities including construction detailing, specification coordination, and cost estimate development.
Added 3 days ago
AS
Senior Systems & Cloud Engineer
Alquemy Search & Consulting
Saskatoon, SK
- Contract
Azure Cloud Engineering: Design, deploy, and manage our Azure cloud foundation - including landing zones, IaaS, governance, security controls, and cost optimization.
Added 3 days ago
Commercial Business Administrator
Siemens
Oakville, ON
Coordinate closely with Service Coordinators and Project Coordinators on service orders to ensure accurate milestone billing, timely invoicing, cost transfers, and revenue recognition in…

Ainsworth Inc

Branch Administrator

Halifax, NS, B3B 1T1, Canada

Full-time

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Job details

Job type: Full-time
Experience: Minimum 3 years’ office administration experience and 2 years in people management
Posting language: English
Posted: Aug 18, 2026

Original job description

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the GDI Ainsworth team today!

Job Summary:

Reporting to the VP Atlantic, the Branch Administrator plays a key role in supporting operational excellence by coordinating administrative activities, facilitating communication across departments, and helping optimize internal systems and processes.

Acting as a central point of coordination for the Atlantic Region, the Branch Administrator supports the flow of information and collaboration between branch operations, management, Head Office, field teams, customers, vendors, and external stakeholders. This role helps ensure efficient operations, consistent communication, process adherence, and a positive workplace culture by connecting teams, coordinating initiatives, and supporting administrative, HR, and financial processes.

Responsibilities:

Oversee daily operations and administration for Atlantic branch offices across NS, NB, NL, and PEI.
Serve as the primary liaison between the branch and Head Office for operational communications and issue resolution.
Manage office facilities, security, vendors, maintenance, leases, and workspace requirements.
Provide executive and administrative support to the Vice President and leadership team.
Prepare reports, presentations, correspondence, and business documentation.
Coordinate travel, meetings, events, accommodations, and branch functions.
Lead and support the administrative team through coaching, training, and performance management.
Act as the central communication hub for managers, office staff, technicians, and remote offices.
Coordinate employee onboarding activities, personnel changes, training logistics, and recruitment processes by serving as a liaison between branch employees, managers, and the HR and Talent Acquisition teams.
Address employee concerns, facilitate conflict resolution, and promote a positive workplace culture.
Facilitate communication and coordination between branch operations and Finance regarding Accounts Payable, Accounts Receivable, payroll submissions, budgeting processes, expense reporting, and required approvals.
Manage Purchasing Card (P-Card) administration, reconciliations, and reporting.
Oversee branch expenses, leases, utilities, deposits, vendor payments, and cost transfers.
Support fleet administration, vehicle records, fuel card management, and fleet-related coordination.
Monitor inventory, supplies, tools, equipment, and warehouse support activities.
Develop, implement, and continuously improve branch procedures, systems, and operational processes.
Manage records, filing systems, contract documentation, and compliance requirements.
Coordinate with customers, vendors, unions, training providers, associations, and external stakeholders.
Support Health & Safety, Quality Assurance, licensing, insurance certificates, and regulatory compliance activities.
Create and distribute announcements, newsletters, training resources, and operational communications.
Coordinate employee recognition programs, service awards, engagement initiatives, and social committee activities.
Act as a central point of coordination and administrative support for Sales, Marketing, Estimating, Project Management, Service, Finance, and Operations teams, helping ensure effective communication and alignment across functions.
Assist with tender websites, business licences, travel bookings, shipping, courier services, and procurement activities.
Identify operational issues, recommend improvements, and lead continuous improvement initiatives.
Perform special projects and additional duties as assigned by management.

Qualifications:

College Diploma or certification or combination of relevant training courses
Minimum 3 years’ office administration experience and 2 years in people management
Experience in the HVAC/Plumbing industry considered an asset
Computer skills required – Intermediate knowledge of Word, Excel, Outlook, PowerPoint
Typing skills min. 50WPM
Excellent verbal and written communications skills
Strong administration and record-keeping skills
Basic accounting/business math skills
Data entry skills
Strong organizational and interpersonal skills; self-motivated, self-sufficient and discreet
Good sense of team spirit

Why work at GDI Ainsworth?

GDI Ainsworth is growing at an unprecedented rate and to help attract and retain top talent, we provide benefits on your first day with us. We offer a wide variety of benefits including the following:

Benefits: Comprehensive health, dental and medical benefits, including wellness supports and generous vacation

Rewards: Service milestones and peer recognition plus Employee Discounts and Incentives

Flexibility: Hybrid working models, where applicable

Diversity: An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

GDI Ainsworth is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.

GDI Ainsworth is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference.

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More about this job

Responsibilities

The Branch Administrator coordinates administrative activities and facilitates communication across departments to support operational excellence in the Atlantic region. They oversee daily office operations, manage facilities and vendors, and provide executive support to the leadership team.

Requirements

Candidates must have a college diploma or certification along with at least 3 years of office administration experience and 2 years in people management. Proficiency in Microsoft Office and strong verbal and written communication skills are required.

Skills

Office administration
People management
Communication
Data entry
Reporting
Conflict resolution
Accounts payable
Accounts receivable
Payroll
Budgeting
Fleet administration
Inventory management
Regulatory compliance
Microsoft Word
Microsoft Excel
Microsoft Outlook

Benefits

Comprehensive health benefits
Dental benefits
Medical benefits
Wellness supports
Generous vacation
Service milestones
Peer recognition
Employee discounts
Employee incentives

Visa sponsorship

Not detected in the job text

Keywords

Branch administration
Operations management
HVAC
Plumbing
Accounts payable
Accounts receivable
Payroll
Budgeting
Fleet management
Inventory control
Regulatory compliance
Quality assurance
Health and safety
Procurement
Onboarding
Performance management
Microsoft Office
Data entry
Contract documentation
Vendor management
Project management support
Business documentation
Continuous improvement
Stakeholder management
Administrative support

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