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Administrator - Logistics and Customs
RECRUITMENT PARTNERS INC.
Edmonton, AB
Full-time
Our client is seeking an Administrator - Logistics & Customs to support cross-border transportation operations through accurate documentation, record management, and administrative…
Medical Office Administrator/Lab Technician
CHARM Fertility
Brampton, ON
Full-time
The Lab Technician/Medical Office Administrator is a split administrative and laboratory clinical support role supporting both front-desk/clinical operations and basic laboratory workflows.
Rental Applications Administrator
The Skyline Group of Companies
Guelph, ON
Full-time
Looking for a chance to make your mark in a fast-paced, professional and fun environment? Our Rental Applications Administrators are responsible for providing administrative support to…
Craft Administrator
Canoco
Fort Saskatchewan, AB
Full-time
We are seeking an organized and motivated Craft Administrator to support recruitment and onboarding activities across our operations. This position will work closely with the Lead Recruiter…
Site Administrator
Del Property Management
ON
The Site Administrator serves as the primary on-site representative for assigned condominium properties, providing comprehensive administrative support and resident services. This role acts…
Manager, Travel Claims Vendor Risk & Oversight
Manulife
Toronto, ON · Waterloo, ON · Montreal, QC
Full-time
…and large-loss oversight. Works closely with the Audit and Operations team and shares the audit and recovery agenda with it. Represents Travel Claims to our third-party administrator, to…
Retail Associate / Office Administrator
Pitch Management
Brechin Point, ON · Brechin, Ontario
Temporary
Grand Harbour Marina is looking for a motivated, organized, and customer-focused Associate & Office Administrator to become an integral part of our marina operations team.
Branch Administrator
Government of Alberta
Edmonton, AB
The Branch Administrator is responsible for providing administrative support to the operations of the branch to enable achievement of business goals. The scope of work includes managing and…
Office Administrator
Canad Inns
Winnipeg, MB
As the Office Administrator, you will be responsible for managing front desk operations, handling inquiries, coordinating office supplies and inventory, and providing administrative support…
FT Contract Membership Administrator
CAA Niagara Talent Management Team
Thorold, ON
The Membership Administrator provides support to CAA Niagara’s Member Services operations, ensuring all membership matters (escalations, billing, reporting) are dealt with in an efficient…
Office Administrator
PheedLoop
Toronto, ON
Full-time
As our Office Administrator, you'll support the day-to-day operations of our Toronto office. You'll be responsible for keeping the workplace organized, assisting employees and visitors,…
CCI Medical Office Admin
The Fertility Partners Inc
Moncton, NB
22 to 25 CAD / hour
Full-time
Conceptia, is seeking a bilingual Medical Office Administrator to support the day-to-day administrative operations of a fast-paced fertility clinic. This role acts as a key point of contact…
Site Medical Director, Royal Inland Hospital
Interior Health Authority
Kamloops, BC
Full-time
…functions, and works in alignment with the Site Health Service Administrator and Site Chief of Staff for all hospital operations…
Temporary Office Administrator
Crown Holdings, Inc.
Toronto, Ontario
Full-time
CROWN Metal Packaging Canada LP is seeking a highly organized and detail-oriented Temporary Office Administrator to provide essential administrative support to our Canadian operations. This…
Sr. Site Administrator
Northland Properties
Revelstoke, British Columbia
The Construction Sr. Site Administrator is responsible for ensuring effective coordination and smooth operations on-site, helping the Site Supervision to manage and monitor the full cycle…
IT Systems Administrator
Cavtera
Ottawa, ON · Kanata, ON
70,000 to 90,000 CAD / year
Full-time
Cavtera builds digital solutions that connect real-world operations with data, software, and decision-making. We work closely with clients to understand how their businesses operate on the…
Network Administrator (Global)
Giesecke+Devrient
Markham, ON
As a Network Administrator (Global) you are responsible for Provide technical expertise in IT infrastructure and network platforms for global operations. Design and implement infrastructure…
Office & Accounts Payable Administrator
Novara Human Capital Solutions
Calgary, AB
Full-time
The Office & Accounts Payable Administrator is responsible for supporting day-to-day office operations and assisting with the timely and accurate processing of accounts payable…
Part-Time Office Administrator
Sterling Brokers
Toronto, ON
Part-time
The Part-Time Office Administrator is responsible for the day-to-day administrative operations of the Toronto office. This role requires strong organizational skills, attention to detail,…
Senior Consultant, Modern Security - Alberta or British Columbia
IX Solutions Ltd.
Remote, Canada
100,000 to 140,000 CAD / year
Full-time · Remote
Administrator, Proposals
Backwoods Energy Services
Edmonton, AB
In a highly deadline-driven environment, the Administrator provides critical administrative and coordination support for proposals, Company operations, projects, and related business…
Retail Showroom Administrator
VESTA
Ottawa, ON
Full-time
…environment? Vesta Marble and Granite is seeking a Showroom Administrator to join our team. This multifaceted role blends receptionist duties, project coordination, sales support, and…
Office Administrator (Entry Level)
Evertz
Burlington, ON
Full-time
We are seeking a reliable, organized, and proactive Office Administrator to join our team. Administrators are vital to the success of our business model, playing a key role in both internal…
Thanks for visiting our Job Board. Please review our open positions and apply to the positions that match your qualifications.
Evertz
Burlington, ON
Full-time
We are seeking a reliable, organized, and proactive Office Administrator to join our team. Administrators are vital to the success of our business model, playing a key role in both internal…
Branch Administrator
Ainsworth Inc
Halifax, NS
Full-time
Acting as a central point of coordination for the Atlantic Region, the Branch Administrator supports the flow of information and collaboration between branch operations, management, Head…

Ainsworth Inc

Branch Administrator

Halifax, NS, Canada

Full-time

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At a glance

Automatically prepared from the listing. Check the original description for the full requirements.

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Responsibilities

The Branch Administrator coordinates administrative activities and facilitates communication across departments to support operational excellence in the Atlantic region. This role oversees daily office operations, manages facilities and vendors, and provides executive support to the leadership team.

Requirements

Candidates must possess a college diploma or certification along with at least 3 years of office administration experience and 2 years in people management. Proficiency in Microsoft Office and strong verbal and written communication skills are required.

Experience

2 to 5 years

Education

professional certificate

Working hours

38 hours per week

Job type

Full-time

Work arrangement

Hybrid

Skills

Office administration
People management
Communication
Process optimization
Reporting
Executive support
Conflict resolution
Onboarding
Accounts payable
Accounts receivable
Payroll
Fleet administration
Inventory management
Regulatory compliance
Data entry
Microsoft Office

Benefits

Comprehensive health benefits
Dental benefits
Medical benefits
Wellness supports
Generous vacation
Service milestones
Peer recognition
Employee discounts
Employee incentives

Visa sponsorship

Not detected in the job text

Keywords

Branch administration
Operations management
HVAC
Plumbing
Word
Excel
Outlook
PowerPoint
Accounts payable
Accounts receivable
Payroll
Fleet management
Procurement
Health and safety
Quality assurance
Regulatory compliance
Onboarding
Recruitment
Budgeting
Expense reporting
Vendor management
Facility management
Project management
Customer service
Administrative support
Performance management
Continuous improvement
Data entry
Business documentation
Multi-trade

Original job description

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the GDI Ainsworth team today!

Job Summary:

Reporting to the VP Atlantic, the Branch Administrator plays a key role in supporting operational excellence by coordinating administrative activities, facilitating communication across departments, and helping optimize internal systems and processes.

Acting as a central point of coordination for the Atlantic Region, the Branch Administrator supports the flow of information and collaboration between branch operations, management, Head Office, field teams, customers, vendors, and external stakeholders. This role helps ensure efficient operations, consistent communication, process adherence, and a positive workplace culture by connecting teams, coordinating initiatives, and supporting administrative, HR, and financial processes.

Responsibilities:

Oversee daily operations and administration for Atlantic branch offices across NS, NB, NL, and PEI.
Serve as the primary liaison between the branch and Head Office for operational communications and issue resolution.
Manage office facilities, security, vendors, maintenance, leases, and workspace requirements.
Provide executive and administrative support to the Vice President and leadership team.
Prepare reports, presentations, correspondence, and business documentation.
Coordinate travel, meetings, events, accommodations, and branch functions.
Lead and support the administrative team through coaching, training, and performance management.
Act as the central communication hub for managers, office staff, technicians, and remote offices.
Coordinate employee onboarding activities, personnel changes, training logistics, and recruitment processes by serving as a liaison between branch employees, managers, and the HR and Talent Acquisition teams.
Address employee concerns, facilitate conflict resolution, and promote a positive workplace culture.
Facilitate communication and coordination between branch operations and Finance regarding Accounts Payable, Accounts Receivable, payroll submissions, budgeting processes, expense reporting, and required approvals.
Manage Purchasing Card (P-Card) administration, reconciliations, and reporting.
Oversee branch expenses, leases, utilities, deposits, vendor payments, and cost transfers.
Support fleet administration, vehicle records, fuel card management, and fleet-related coordination.
Monitor inventory, supplies, tools, equipment, and warehouse support activities.
Develop, implement, and continuously improve branch procedures, systems, and operational processes.
Manage records, filing systems, contract documentation, and compliance requirements.
Coordinate with customers, vendors, unions, training providers, associations, and external stakeholders.
Support Health & Safety, Quality Assurance, licensing, insurance certificates, and regulatory compliance activities.
Create and distribute announcements, newsletters, training resources, and operational communications.
Coordinate employee recognition programs, service awards, engagement initiatives, and social committee activities.
Act as a central point of coordination and administrative support for Sales, Marketing, Estimating, Project Management, Service, Finance, and Operations teams, helping ensure effective communication and alignment across functions.
Assist with tender websites, business licences, travel bookings, shipping, courier services, and procurement activities.
Identify operational issues, recommend improvements, and lead continuous improvement initiatives.
Perform special projects and additional duties as assigned by management.

Qualifications:

College Diploma or certification or combination of relevant training courses
Minimum 3 years’ office administration experience and 2 years in people management
Experience in the HVAC/Plumbing industry considered an asset
Computer skills required – Intermediate knowledge of Word, Excel, Outlook, PowerPoint
Typing skills min. 50WPM
Excellent verbal and written communications skills
Strong administration and record-keeping skills
Basic accounting/business math skills
Data entry skills
Strong organizational and interpersonal skills; self-motivated, self-sufficient and discreet
Good sense of team spirit

Why work at GDI Ainsworth?

GDI Ainsworth is growing at an unprecedented rate and to help attract and retain top talent, we provide benefits on your first day with us. We offer a wide variety of benefits including the following:

Benefits: Comprehensive health, dental and medical benefits, including wellness supports and generous vacation

Rewards: Service milestones and peer recognition plus Employee Discounts and Incentives

Flexibility: Hybrid working models, where applicable

Diversity: An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

GDI Ainsworth is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.

GDI Ainsworth is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference.

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