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Added 14 mins ago
BG
Auto Body Parts Coordinator (Kitchener-Waterloo)
Boyd Group Services
Kitchener, ON
- Full-time
The Parts Coordinator’s primary responsibility is managing the process of ordering, receiving, storing, dispatching and returning parts for each repair order. The Parts Coordinator verifies…
Added 14 mins ago
SB
Service Coordinator- Supply Chain (contract)
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Toronto, ON · GTA, ON
- Contract
…Connect. As we continue to grow we are looking to add a Service Coordinator-Supply Chain (ON-SITE) to the Scandi…
Added 14 mins ago
H
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- Full-time
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Added 14 mins ago
Sr Client Support Consultant
The Canada Life Assurance Company
Winnipeg, MB
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Added 14 mins ago
E
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- Part-time
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Added 14 mins ago
PG
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Toronto, ON
- Full-time
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Added 29 mins ago
SV
Assistant Director of Wellness
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Waterloo, ON
- Full-time
Act as the Wellness Coordinator in his or her absence which includes directing all aspects of the nursing and clinical department.
Added 29 mins ago
A
Membership Coordinator
Altea
Vancouver, BC
- Full-time
The Membership Coordinator is the first real conversation most people have with Altea. You are the person who turns curiosity into commitment, who takes a prospect from their first inquiry…
Added 29 mins ago
CH
Real Estate Svcs Coordinator
CBRE HV
Toronto, ON
- Full-time
As a CBRE Real Estate Services Coordinator, you will be responsible for providing customer service support to tenants and vendors. This job is part of the Property Management job function.…
Added 43 mins ago
Investigations Analyst and Coordinator
College of Pharmacists of British Columbia
Vancouver, BC
Based in the BC Lower Mainland, CPBC is seeking an experienced Investigations Analyst and Coordinator to support the effective coordination of investigative processes. The ideal candidate…
Added 44 mins ago
Project Coordinator
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The Project Coordinator provides comprehensive operational and administrative support to the company’s office and project teams. This role coordinates day-to-day business processes,…
Added 44 mins ago
Social Media Coordinator
Northland Properties
Vancouver, BC
Added 44 mins ago
UO
Administration Coordinator
University of Alberta
Edmonton, AB
- Part-time
The Parkland Institute is hiring for an Administrative Coordinator. Reporting to the Executive Director of Parkland Institute, the Administrative Coordinator provides all day-to-day…
Added 58 mins ago
BC
Health, Safety & Environmental (HSE) Coordinator
Broccolini Construction Inc.
ON · Ottawa, Ontario
- Full-time
We’re looking for a Health, Safety and Environment (HSE) Coordinator who is passionate, detail-oriented, and proactive to help ensure the well-being of our teams across job sites. Working…
Added 58 mins ago
Student Engagement Coordinator
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Vancouver, BC
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Added 58 mins ago
JD
PDI Coordinator
JD Development Group
Kitchener, ON
- $70,000 to $75,000 CAD / year
- Contract
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Added 58 mins ago
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Added 59 mins ago
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Added 59 mins ago
M(
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- Part-time
Added 59 mins ago
TC
Fitness Centre Consultant (PT)
The Corporation of the Town of Ajax
Ajax, ON
- Part-time
Reporting to the Fitness Coordinator, the Fitness Centre Consultant is accountable for overseeing the Fitness & Health Centre providing a safe and welcoming environment consisting of…
Added 59 mins ago
TC
POA Court Services Representative PFT
The Corporation of UCLG
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- Full-time
Activity 2: Coordinator of Trials, Early Resolution and Pre-Trials (approximately 30%)
Added 1 hour ago
SB
Service Coordinator- Supply Chain (contract)
Scandinavian Building Services
AB · Edmonton, AB
- Contract
…Connect. As we continue to grow we are looking to add a Service Coordinator-Supply Chain (ON-SITE) to the Scandi…
Added 1 hour ago
CG
Production Coordinator
Canada Goose
Montreal, QC
- Full-time
The Production Coordinator plays a key role in keeping production running smoothly by ensuring materials, data, and communication flow efficiently across teams. This role supports Raw…
Added 1 hour ago
GO
Administrative Assistant
Government of New Brunswick
Fredericton, NB
- Full-time
Partner with Recruitment Coordinator to support the recruitment process.
Added 1 hour ago
BU
Lab Demonstrator ERSC 3P01 Fall D2-4
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St. Catharines, ON · Main Campus (Employees)
- Part-time
Teaching Assistant, Course Coordinator and Lab Demonstrator positions are paid according to the qualifications that the employee holds.

Ainsworth Inc

Proposal Coordinator

Mississauga, ON, L5R 1B8, Canada

The salary range is $55,000.00 to $75,000.00 per year. · Full-time

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Job details

Pay: The salary range is $55,000.00 to $75,000.00 per year.
Job type: Full-time
Experience: 1-3 years of experience in coordination, administration, project support, business development, or a related role.
Posting language: English
Posted: Oct 29, 2026

Original job description

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the GDI Ainsworth team today!

Job Summary:

The Proposal Coordinator supports the Proposal Development team in the preparation, formatting, coordination, and submission of proposals and sales documents. Working closely with internal teams, this role helps ensure RFQs, RFPs, pre-qualifications, and other submissions are accurate, complete, and delivered on time. The ideal candidate is organized, detail-oriented, and able to manage multiple deadlines in a fast-paced environment.

Key Responsibilities

Support the preparation and coordination of RFQs, RFPs, Pre[qualifications, and other proposal submissions.
Review bid documents and help identify submission requirements, forms, and deadlines.
Track proposal deadlines, requirements, and outstanding information.
Coordinate with internal teams to gather required documents, resumes, project references, and other information.
Format, edit, proofread, and assemble proposal documents.
Maintain and update resumes, project profiles, templates, and other proposal content.
Organize proposal files and documents in SharePoint and other internal systems.
Support internal proposal reviews and approvals.
Assist with electronic submissions through client portals and email.
Complete final checks to ensure submissions are complete and properly formatted.
Provide general support to the Proposal Development Team as required.
Perform other related duties as assigned.

Qualifications:

College diploma or university degree in Business, Communications, Marketing, Project Management, or a related field, or equivalent experience.
1-3 years of experience in coordination, administration, project support, business development, or a related role.
Experience with SharePoint, CRM systems, document management tools, proposals, RFQs/RFPs, or procurement portals is an asset.
Experience in construction, facility services, engineering, or technical services is considered an asset.
Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Strong organizational, time management, and communication skills with keen attention to detail.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Self-motivated team player with a willingness to learn and grow.

The salary range is $55,000.00 to $75,000.00 per year. Actual salaries will vary based on factors such as education, experience, knowledge, skills, and abilities, as well as alignment with market data. The base salary is just one component of Ainsworth’s total compensation package, which also includes additional rewards and benefits such as short-term incentives and health insurance, among others.

This posting is for an active and current vacancy; interested applicants are encouraged to apply as soon as possible.

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

GDI Ainsworth is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.

GDI Ainsworth is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference.

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More about this job

Responsibilities

The Proposal Coordinator supports the proposal development team by preparing, formatting, and submitting RFQs, RFPs, and other sales documents. This role involves coordinating with internal teams to gather information, maintaining proposal content, and ensuring all submissions are accurate and delivered on time.

Requirements

Candidates should have a college diploma or university degree in a relevant field and 1-3 years of experience in coordination or project support. Proficiency in Microsoft Office and experience with document management tools or proposal processes are required.

Skills

Proposal coordination
RFP preparation
RFQ management
Technical writing
Proofreading
Document management
SharePoint
CRM systems
Microsoft Office
Time management
Project support
Business development
Communication skills
Attention to detail
Organizational skills

Benefits

Health insurance
Short-term incentives

Visa sponsorship

Not detected in the job text

Keywords

Proposal Coordinator
RFP
RFQ
Pre-qualification
Business Development
Project Management
SharePoint
CRM
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Document Management
Proofreading
Construction
Facility Services
Engineering
Technical Services
Procurement
Proposal Submission
Asset Maintenance
Refurbishment

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