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Added 19 mins ago
T
Operations Analyst III
TD
Mississauga, ON
- Full-time
Lead work streams by acting as a project lead / subject matter expert for small-scale projects/initiatives in accordance with project management methodologies
Added 20 mins ago
G
Project Coordinator - Infrastructure
Graham
Toronto, ON
- Full-time
Graham is actively recruiting for a Project Coordinator to support the Infrastructure Division. Reporting to the Project Manager, this role is integral to coordinating, scheduling, quantity…
Added 20 mins ago
MI
Information Technology Project Coordinator
Micronetbd Inc
Toronto, ON
- Full-time
Role Description The Information Technology Project Coordinator is a full-time, on-site role based in Toronto, ON. This role supports the planning, execution, and monitoring of IT and…
Added 20 mins ago
G
Project Coordinator - Infrastructure
Graham
Toronto, ON
- Full-time
Graham is actively recruiting for a Project Coordinator to support the Infrastructure Division. Reporting to the Project Manager, this role is integral to coordinating, scheduling, quantity…
Added 50 mins ago
HH
Quality Control Coordinator
Highbridge Human Capital
Logan Lake, BC
- Full-time
NHWELMEN Construction is seeking a detail-oriented and proactive Quality Control Coordinator to oversee quality assurance and quality control activities on construction projects. The QC…
Added 50 mins ago
HH
Quality Control Coordinator
Highbridge Human Capital
Logan Lake, BC
- Full-time
NHWELMEN Construction is seeking a detail-oriented and proactive Quality Control Coordinator to oversee quality assurance and quality control activities on construction projects. The QC…
Added 1 hour ago
AI
Proposal Coordinator
Ainsworth Inc
Mississauga, ON
- Full-time
The Proposal Coordinator supports the Proposal Development team in the preparation, formatting, coordination, and submission of proposals and sales documents. Working closely with internal…
Added 1 hour ago
N
Project Field Coordinator, Mine
Nutrien
Vanscoy, SK
- Full-time
Reporting to the Mine Maintenance Engineering & Capital Projects Senior Supervisor, the Project Field Coordinator is responsible for the coordination and safe execution of field…
Added 1 hour ago
NC
Junior Solutions Architect (2 positions)
NAV CANADA
Ottawa, ON
- Full-time
Contribute to maintaining system safety and quality standards throughout the software development and release lifecycle
Added 1 hour ago
M
Corporate Strategy Analyst
MUFG
Toronto, ON
- Full-time
Serve as the business coordinator for global system implementations and enhancements.
Added 1 hour ago
Talent Coordinator
Dentons
Edmonton, AB
…quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned as a firm with over 21,000 individuals in more than 200…
Added 2 hours ago
A
BIM Coordinator
Acciona
ON · CAN - Eglinton Crosstown West
- Full-time
The BIM Coordinator will support the digital delivery of a major infrastructure project. The successful candidate will play a key role in the development, coordination, and implementation…
Added 2 hours ago
SE
Sr Operations Advisor
Suncor Energy
Calgary, AB
- Full-time
Responsible for assigned scope management, including but not limited to safety, project deliverables, cost, quality assurance, and schedule
Added 2 hours ago
K
Facilities Compliance Coordinator
Kenvue
Guelph, ON
- Full-time
We are seeking a Facilities Coordinator to support the execution of Facilities department activities, ensuring compliance with safety, quality, and GMP requirements. This role is…
Added 2 hours ago
M
Corporate Strategy Analyst
MUFG
Toronto, ON
- Full-time
Serve as the business coordinator for global system implementations and enhancements.
Added 2 hours ago
MC
Project Coordinator (Budget & Forecasting)
MatchBox Consulting Group
New Westminster, BC
- Contract
MatchBox is urgently seeking a Project Coordinator (Budget and Forecasting) for a 17-month contract role at our New Westminster, BC based client. This is a hybrid role 2 days on site and 3…
Added 2 hours ago
C
Consultant, IT Quality Assurance
CIBC
Toronto, ON
- Full-time
…suggestions that will ensure client needs are met with the highest quality. As a Senior Test Coordinator, you’ll be a team lead on CIBC’s Technology team, assigning and overseeing the…
Added 2 hours ago
VE
Project Coordinator
Victor Energy
Nisku, AB
- Full-time
As our team grows and projects are beginning to take off, we are seeking a Project Coordinator to join our team. The Project Coordinator will be responsible for supporting the Project…
Added 2 hours ago
MR
Project Coordinator (Civil Construction)
Maple Reinders
Mississauga, ON
- $70,000 to $90,000 CAD / year
- Full-time
Maple Reinders Constructors is currently looking for an experienced Project Coordinator to join our Civil Division at our Mississauga, Ontario head office to assist of exciting water and…
Added 3 hours ago
Emergency Response Coordinator (Alamos Gold) - Lynn Lake, MB
International SOS
Edmonton, AB · BC · Dufferin, MB · Niagara-on-the-Lake, ON · Calgary Trail South, AB
The Emergency Response Coordinator provides strategic and operational leadership for all emergency preparedness and response activities on site. This role ensures that International SOS and…
Added 3 hours ago
W
Quality Systems Coordinator
Winpak
Winnipeg, MB
- Full-time
Winpak is seeking a Quality Systems Coordinator to join our Quality & Food Safety team based in Winnipeg to support the effective implementation, maintenance, and continual improvement of…
Added 3 hours ago
MR
Project Coordinator (Civil Construction)
Maple Reinders
Mississauga, ON
- $70,000 to $90,000 CAD / year
- Full-time
Maple Reinders Constructors is currently looking for an experienced Project Coordinator to join our Civil Division at our Mississauga, Ontario head office to assist of exciting water and…
Added 3 hours ago
VE
Project Coordinator
Victor Energy
Nisku, AB
- Full-time
As our team grows and projects are beginning to take off, we are seeking a Project Coordinator to join our team. The Project Coordinator will be responsible for supporting the Project…
Added 3 hours ago
NC
Instructional Design Support
NAV CANADA
Ottawa, ON
- Full-time
Edits and ensures relevancy and quality control for a variety of learning materials (synchronous, asynchronous, computer/tablet-based, and/or in-person training) for program and project…
Added 3 hours ago
Environmental Health and Safety Coordinator
E.S. FOX LIMITED
Hamilton, ON
…ESFL has established a reputation for safety, executing high quality workmanship, operational flexibility, efficiency, and timely project…

Ainsworth Inc

Proposal Coordinator

Mississauga, ON, L5R 1B8, Canada

The salary range is $55,000.00 to $75,000.00 per year. · Full-time

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Job details

Pay: The salary range is $55,000.00 to $75,000.00 per year.
Job type: Full-time
Experience: 1-3 years of experience in coordination, administration, project support, business development, or a related role.
Posting language: English
Posted: Oct 29, 2026

Original job description

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the GDI Ainsworth team today!

Job Summary:

The Proposal Coordinator supports the Proposal Development team in the preparation, formatting, coordination, and submission of proposals and sales documents. Working closely with internal teams, this role helps ensure RFQs, RFPs, pre-qualifications, and other submissions are accurate, complete, and delivered on time. The ideal candidate is organized, detail-oriented, and able to manage multiple deadlines in a fast-paced environment.

Key Responsibilities

Support the preparation and coordination of RFQs, RFPs, Pre[qualifications, and other proposal submissions.
Review bid documents and help identify submission requirements, forms, and deadlines.
Track proposal deadlines, requirements, and outstanding information.
Coordinate with internal teams to gather required documents, resumes, project references, and other information.
Format, edit, proofread, and assemble proposal documents.
Maintain and update resumes, project profiles, templates, and other proposal content.
Organize proposal files and documents in SharePoint and other internal systems.
Support internal proposal reviews and approvals.
Assist with electronic submissions through client portals and email.
Complete final checks to ensure submissions are complete and properly formatted.
Provide general support to the Proposal Development Team as required.
Perform other related duties as assigned.

Qualifications:

College diploma or university degree in Business, Communications, Marketing, Project Management, or a related field, or equivalent experience.
1-3 years of experience in coordination, administration, project support, business development, or a related role.
Experience with SharePoint, CRM systems, document management tools, proposals, RFQs/RFPs, or procurement portals is an asset.
Experience in construction, facility services, engineering, or technical services is considered an asset.
Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Strong organizational, time management, and communication skills with keen attention to detail.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Self-motivated team player with a willingness to learn and grow.

The salary range is $55,000.00 to $75,000.00 per year. Actual salaries will vary based on factors such as education, experience, knowledge, skills, and abilities, as well as alignment with market data. The base salary is just one component of Ainsworth’s total compensation package, which also includes additional rewards and benefits such as short-term incentives and health insurance, among others.

This posting is for an active and current vacancy; interested applicants are encouraged to apply as soon as possible.

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

GDI Ainsworth is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.

GDI Ainsworth is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference.

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More about this job

Responsibilities

The Proposal Coordinator supports the proposal development team by preparing, formatting, and submitting RFQs, RFPs, and other sales documents. This role involves coordinating with internal teams to gather information, maintaining proposal content, and ensuring all submissions are accurate and delivered on time.

Requirements

Candidates should have a college diploma or university degree in a relevant field and 1-3 years of experience in coordination or project support. Proficiency in Microsoft Office and experience with document management tools or proposal processes are required.

Skills

Proposal coordination
RFP preparation
RFQ management
Technical writing
Proofreading
Document management
SharePoint
CRM systems
Microsoft Office
Time management
Project support
Business development
Communication skills
Attention to detail
Organizational skills

Benefits

Health insurance
Short-term incentives

Visa sponsorship

Not detected in the job text

Keywords

Proposal Coordinator
RFP
RFQ
Pre-qualification
Business Development
Project Management
SharePoint
CRM
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Document Management
Proofreading
Construction
Facility Services
Engineering
Technical Services
Procurement
Proposal Submission
Asset Maintenance
Refurbishment

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