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Added 14 mins ago
TS
Christmas Kettle Assistant
The Salvation Army in Canada
Perth, ON
- Part-time
Assist the Christmas Kettle Coordinator with scheduling kettle staff and/or volunteers and responds to emergency absences, etc.
Added 29 mins ago
TH
Registered Nurse - (Temporary Part-Time) CVH Pre Renal Trans
Trillium Health Partners
ON · ON, Canada
- Part-time
Position: Registered Nurse | Renal Transplant Coordinator
Added 59 mins ago
UW
Marketing Coordinator
United Way British Columbia
Prince George, BC
- $82,100.2 CAD / year
- Full-time
Reporting to the Director, Marketing and Digital Engagement, the Coordinator, Marketing executes direct mail and email solicitation writing, production and stewardship, and grows UWBC's…
Added 59 mins ago
TT
coordinator
The TJX Companies, Inc.
Surrey, BC
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 1 hour ago
RS
QHSE Administrator (Contract position up to 18 months)
Rockwood Service Corporation
Red Deer, AB
- Full-time
…service non-destructive testing, inspection, and integrity services throughout North America. Our wide array of services is tailored towards maintenance, integrity, construction for both…
Added 1 hour ago
RS
Operations Coordinator
Rockwood Service Corporation
Red Deer, AB
- Full-time
…service non-destructive testing, inspection, and integrity services throughout North America. Our wide array of services is tailored towards maintenance, integrity, construction for both…
Added 1 hour ago
AA
Auto Body Parts Coordinator (Kitchener-Waterloo)
Assured Automotive
Kitchener, ON
- Full-time
…Best and outperform at every touchpoint in collision and glass services. As we continue to grow and lead the industry, we ensure you have the resources and the team behind you to move your…
Added 1 hour ago
B
MAC (Move, Add, Change) Coordinator
BGIS
Ottawa, ON
- Full-time
RP1 – Tenant Facility Management Services (TFMS)
Added 1 hour ago
NC
Medical Reports Reviewer (33183)
NYRC Canada
Toronto, ON · North York, ON
- Full-time
The Medical Reports Reviewer (internally called a Quality Assurance Coordinator) is responsible to ensure reports are completed at the highest level of quality and integrity and in full…
Added 2 hours ago
AI
Lead Coordinator - Fleet/Daily Ops
Air Inuit
Montreal, QC
- Full-time
…just passengers and cargo, but stories, hopes, and essential services to the people of the Nunavik. Behind every flight is a team of over 1,300 dedicated professionals and each one…
Added 2 hours ago
MD
Director, Oversight and Accountability - State Program Administrator Coordinator
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Job Class: State Program Administrator, Coordinator
Added 2 hours ago
MS
Executive Coordinator
Marberg Staffing
Toronto, ON
- Temporary
Executive Coordinator to Executive Director and Board, for provincial government community services agency client, downtown Toronto.
Added 2 hours ago
TC
Retail Visual Merchandise Coordinator Full Time Winners Lynn Valley
TJX Canada – Winners, Marshalls, HomeSense
North Vancouver, BC
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 2 hours ago
VB
Admin Assistant II
Vale Base Metals
Toronto, ON
- Full-time
Reporting to the Corporate Services team, the successful candidate will create a welcoming and professional environment, coordinate front-desk operations, support office administration…
Added 2 hours ago
HC
Business System Support Specialist
HearingLife Canada
Toronto, ON · North York, ON
- Full-time
Maintain an accurate catalogue of products, services, and fees across all regions
Added 2 hours ago
MH
Human Resources Administrative Coordinator
Medicine Hat College
Medicine Hat, AB
- Full-time
Reporting to the Manager, Human Resources, the Administrative Coordinator, HR & Recruitment is responsible for providing a range of human resource services to employees and managers within…
Added 2 hours ago
MS
Human Resources Coordinator
Marinus Services
Halifax, NS
- Full-time
Marinus Services is seeking a highly organized Human Resources Coordinator to support day-to-day HR activities at our Halifax office. This role is responsible for coordinating recruitment…
Added 2 hours ago
BU
Safety and Health Educator
Brandon University
Brandon, MB
- Full-time
Under the direction of the Safety and Health Coordinator, the Safety and Health Educator supports the development, implementation, administration and continuous improvement of the City’s…
Added 2 hours ago
RF
Logistics Coordinator
Real Fruit Bubble Tea
Markham, ON
- $19 to $23 CAD / hour
- Full-time
Reporting to the Warehouse/Distribution Manager and/or designated management, the Logistics Coordinator will support the coordination of inventory, orders, product movement, distribution,…
Added 2 hours ago
YR
Secondary Long Term Occasional Secondary Long Term Occasional (LTO) 33.33% History (1 section French Immersion CHC2DF)
York Region District School Board
Vaughan, ON
- Full-time
Faculty Advisor/Coordinator or Practicum Advisor that has observed and evaluated your teaching practice in a classroom setting;
Added 2 hours ago
YR
Elementary Long Term Occasional (LTO) 100% French Core and FDK Prep
York Region District School Board
Keswick, ON
- Full-time
Faculty Advisor/Coordinator or Practicum Advisor that has observed and evaluated your teaching practice in a classroom setting;
Added 2 hours ago
YR
Elementary Long Term Occasional (LTO) 100% Jr/Int French Core
York Region District School Board
Sharon, ON
- Full-time
Faculty Advisor/Coordinator or Practicum Advisor that has observed and evaluated your teaching practice in a classroom setting;
Added 2 hours ago
YR
Secondary Long Term Occasional (LTO) 100% Grade 9 (AVI1O1, ESLE/D, ESLB/C)
York Region District School Board
Markham, ON
- Full-time
Faculty Advisor/Coordinator or Practicum Advisor that has observed and evaluated your teaching practice in a classroom setting;
Added 2 hours ago
UW
Marketing Coordinator
United Way British Columbia
Kamloops, BC
- $82,100.2 CAD / year
- Full-time
Reporting to the Director, Marketing and Digital Engagement, the Coordinator, Marketing executes direct mail and email solicitation writing, production and stewardship, and grows UWBC's…
Added 2 hours ago
TS
Full-Time - Food Bank Supervisor
The Salvation Army in Canada
Penticton, BC
- Full-time
The Salvation Army Penticton is seeking a dedicated, organized, and compassionate Community and Family Services / Food Bank Supervisor to oversee the day-to-day operations of our Community…

Ainsworth Inc

Proposal Coordinator

Mississauga, ON, L5R 1B8, Canada

The salary range is $55,000.00 to $75,000.00 per year. · Full-time

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Job details

Pay: The salary range is $55,000.00 to $75,000.00 per year.
Job type: Full-time
Experience: 1-3 years of experience in coordination, administration, project support, business development, or a related role.
Posting language: English
Posted: Oct 29, 2026

Original job description

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the GDI Ainsworth team today!

Job Summary:

The Proposal Coordinator supports the Proposal Development team in the preparation, formatting, coordination, and submission of proposals and sales documents. Working closely with internal teams, this role helps ensure RFQs, RFPs, pre-qualifications, and other submissions are accurate, complete, and delivered on time. The ideal candidate is organized, detail-oriented, and able to manage multiple deadlines in a fast-paced environment.

Key Responsibilities

Support the preparation and coordination of RFQs, RFPs, Pre[qualifications, and other proposal submissions.
Review bid documents and help identify submission requirements, forms, and deadlines.
Track proposal deadlines, requirements, and outstanding information.
Coordinate with internal teams to gather required documents, resumes, project references, and other information.
Format, edit, proofread, and assemble proposal documents.
Maintain and update resumes, project profiles, templates, and other proposal content.
Organize proposal files and documents in SharePoint and other internal systems.
Support internal proposal reviews and approvals.
Assist with electronic submissions through client portals and email.
Complete final checks to ensure submissions are complete and properly formatted.
Provide general support to the Proposal Development Team as required.
Perform other related duties as assigned.

Qualifications:

College diploma or university degree in Business, Communications, Marketing, Project Management, or a related field, or equivalent experience.
1-3 years of experience in coordination, administration, project support, business development, or a related role.
Experience with SharePoint, CRM systems, document management tools, proposals, RFQs/RFPs, or procurement portals is an asset.
Experience in construction, facility services, engineering, or technical services is considered an asset.
Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Strong organizational, time management, and communication skills with keen attention to detail.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Self-motivated team player with a willingness to learn and grow.

The salary range is $55,000.00 to $75,000.00 per year. Actual salaries will vary based on factors such as education, experience, knowledge, skills, and abilities, as well as alignment with market data. The base salary is just one component of Ainsworth’s total compensation package, which also includes additional rewards and benefits such as short-term incentives and health insurance, among others.

This posting is for an active and current vacancy; interested applicants are encouraged to apply as soon as possible.

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

GDI Ainsworth is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.

GDI Ainsworth is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference.

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More about this job

Responsibilities

The Proposal Coordinator supports the proposal development team by preparing, formatting, and submitting RFQs, RFPs, and other sales documents. This role involves coordinating with internal teams to gather information, maintaining proposal content, and ensuring all submissions are accurate and delivered on time.

Requirements

Candidates should have a college diploma or university degree in a relevant field and 1-3 years of experience in coordination or project support. Proficiency in Microsoft Office and experience with document management tools or proposal processes are required.

Skills

Proposal coordination
RFP preparation
RFQ management
Technical writing
Proofreading
Document management
SharePoint
CRM systems
Microsoft Office
Time management
Project support
Business development
Communication skills
Attention to detail
Organizational skills

Benefits

Health insurance
Short-term incentives

Visa sponsorship

Not detected in the job text

Keywords

Proposal Coordinator
RFP
RFQ
Pre-qualification
Business Development
Project Management
SharePoint
CRM
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Document Management
Proofreading
Construction
Facility Services
Engineering
Technical Services
Procurement
Proposal Submission
Asset Maintenance
Refurbishment

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