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Added 13 mins ago
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Project Coordinator
EllisDon
Ottawa, ON · ON · Ontario Projects
- Full-time
1-2 years of construction experience or an equivalent combination of technical training and experience
Added 13 mins ago
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Planning and Scheduling Coordinator
EllisDon
Ottawa, ON · ON · Ontario Projects
- Full-time
You as a Planning and Scheduling Coordinator will:
Added 28 mins ago
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BIM Coordinator
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- Full-time
Minimum 3 years of experience working with technical construction drawings and/or documents, including experience as a BIM Specialist or BIM Coordinator.
Added 43 mins ago
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- Full-time
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Added 57 mins ago
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FH
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…delivery, and collaborating and communicating with the Patient Care Coordinator on issues that will affect the care/discharge…
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Added 1 hour ago
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- Full-time
Job Title: Environmental Compliance Coordinator
Added 1 hour ago
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Added 1 hour ago
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Service Coordinator
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Mississauga, ON
- Full-time
Job Summary: We are seeking a skilled service coordinator with a background in customer service to join our team. This individual would be responsible to communicate with customer and…
Added 1 hour ago
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Added 2 hours ago
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Registered Nurse, Transition Line - Day Cardiac Intervention Unit - Royal Columbian Hospital
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…delivery, and collaborating and communicating with the Patient Care Coordinator on issues that will affect the care/discharge…
Added 2 hours ago
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Registered Nurse, Outreach - Intensive Care Unit - Royal Columbian Hospital
Fraser Health
New Westminster, BC
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…including Physicians, Licensed Practical Nurses, Patient Care Coordinator, Clinical Nurse Educators and other health care professionals/providers in the identification and resolution of…
Added 2 hours ago
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Registered Nurse, Transition Line - Admitted Cardiac Intervention (ACIU) - Royal Columbian Hospital
Fraser Health
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…delivery, and collaborating and communicating with the Patient Care Coordinator on issues that will affect the care/discharge…
Added 2 hours ago
FH
Registered Nurse, Intensive Care Unit (ICU) - Royal Columbian Hospital
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Added 3 hours ago
HG
Project Coordinator
Hypertec Group
Montreal, QC
- Full-time
Hypertec is seeking a Project Coordinator to join our Sales Operations team in Montreal. If you are motivated, collaborative, and aligned with our values, we would love to hear from you.
Added 3 hours ago
CE
Proposals and Bids Coordinator
Carmichael Engineering Ltd.
Calgary, AB · Edmonton, AB · Richmond, BC · Halifax, NS · Mississauga, ON · Ottawa, ON · Montreal, QC
- Full-time
…for a highly organized and detail‑oriented Proposals and Bids Coordinator to support our branches and corporate initiatives across…

Ainsworth Inc

Proposal Coordinator

Mississauga, ON, L5R 1B8, Canada

The salary range is $55,000.00 to $75,000.00 per year. · Full-time

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Job details

Pay: The salary range is $55,000.00 to $75,000.00 per year.
Job type: Full-time
Experience: 1-3 years of experience in coordination, administration, project support, business development, or a related role.
Posting language: English
Posted: Oct 29, 2026

Original job description

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the GDI Ainsworth team today!

Job Summary:

The Proposal Coordinator supports the Proposal Development team in the preparation, formatting, coordination, and submission of proposals and sales documents. Working closely with internal teams, this role helps ensure RFQs, RFPs, pre-qualifications, and other submissions are accurate, complete, and delivered on time. The ideal candidate is organized, detail-oriented, and able to manage multiple deadlines in a fast-paced environment.

Key Responsibilities

Support the preparation and coordination of RFQs, RFPs, Pre[qualifications, and other proposal submissions.
Review bid documents and help identify submission requirements, forms, and deadlines.
Track proposal deadlines, requirements, and outstanding information.
Coordinate with internal teams to gather required documents, resumes, project references, and other information.
Format, edit, proofread, and assemble proposal documents.
Maintain and update resumes, project profiles, templates, and other proposal content.
Organize proposal files and documents in SharePoint and other internal systems.
Support internal proposal reviews and approvals.
Assist with electronic submissions through client portals and email.
Complete final checks to ensure submissions are complete and properly formatted.
Provide general support to the Proposal Development Team as required.
Perform other related duties as assigned.

Qualifications:

College diploma or university degree in Business, Communications, Marketing, Project Management, or a related field, or equivalent experience.
1-3 years of experience in coordination, administration, project support, business development, or a related role.
Experience with SharePoint, CRM systems, document management tools, proposals, RFQs/RFPs, or procurement portals is an asset.
Experience in construction, facility services, engineering, or technical services is considered an asset.
Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Strong organizational, time management, and communication skills with keen attention to detail.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Self-motivated team player with a willingness to learn and grow.

The salary range is $55,000.00 to $75,000.00 per year. Actual salaries will vary based on factors such as education, experience, knowledge, skills, and abilities, as well as alignment with market data. The base salary is just one component of Ainsworth’s total compensation package, which also includes additional rewards and benefits such as short-term incentives and health insurance, among others.

This posting is for an active and current vacancy; interested applicants are encouraged to apply as soon as possible.

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

GDI Ainsworth is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.

GDI Ainsworth is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference.

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More about this job

Responsibilities

The Proposal Coordinator supports the proposal development team by preparing, formatting, and submitting RFQs, RFPs, and other sales documents. This role involves coordinating with internal teams to gather information, maintaining proposal content, and ensuring all submissions are accurate and delivered on time.

Requirements

Candidates should have a college diploma or university degree in a relevant field and 1-3 years of experience in coordination or project support. Proficiency in Microsoft Office and experience with document management tools or proposal processes are required.

Skills

Proposal coordination
RFP preparation
RFQ management
Technical writing
Proofreading
Document management
SharePoint
CRM systems
Microsoft Office
Time management
Project support
Business development
Communication skills
Attention to detail
Organizational skills

Benefits

Health insurance
Short-term incentives

Visa sponsorship

Not detected in the job text

Keywords

Proposal Coordinator
RFP
RFQ
Pre-qualification
Business Development
Project Management
SharePoint
CRM
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Document Management
Proofreading
Construction
Facility Services
Engineering
Technical Services
Procurement
Proposal Submission
Asset Maintenance
Refurbishment

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