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Digital Infrastructure Engineer
OLG
Sault Ste. Marie, ON · Toronto, ON · Foster Drive Office
- Full-time
Reporting to the Director Digital Infrastructure & Application Support, you will be empowered to:
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Production Operators - Night Shift (3rd Shift)
TTM Technologies
Toronto, ON
- Full-time
Responsible for immediately reporting all accidents, near misses, and safety concerns
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UO
Senior Research Analyst, Pharmacoepidemiology
University of British Columbia
Victoria, BC · BOFF | Therapeutics Initiative (THRPI)
- $8,087.08 to $12,117.08 CAD / month
- Full-time
…Research Analyst will be developing, conducting, interpreting, and reporting on complex research projects. These activities include, but not limited to, identifying and planning research…
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Senior Treasury Asset and Liability Management Analyst
TD
Toronto, ON
- Full-time
Join Treasury’s Asset and Liability Management team and help conduct and enhance reporting processes, control frameworks, forecasts and analytics related to the Bank’s balance sheet. You…
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NAV CANADA
Ottawa, ON
- Full-time
Lead national DEIB programs and employee communities
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Director, Patient Support Program Operations
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Mississauga, ON
- Full-time
…performance of an assigned portfolio of patient support programs. Reporting to the Vice President, Specialty Patient Support Programs, this role leads the end-to-end delivery of programs…
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Senior FP&A Analyst
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Toronto, ON
The Senior FP&A Analyst is responsible for supporting financial planning, forecasting, reporting, and business analysis activities that enable strategic decision-making across the…
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Project lead, Project management
Desjardins
Montreal, QC · Levis, QC · Complexe Desjardins Montréal
- Full-time
As project lead, you support the project sponsor and oversee a work team involved in cross-sector projects and initiatives to ensure objectives are met. You participate in all the different…
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Content Design Manager
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Toronto, ON
- Full-time
We’re looking for a Content Design Manager to lead creative content development and visual storytelling. You’ll help bring our brand to life across digital and print channels - producing…
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Accounts Payable Clerk
Tourism Holdings Ltd
Calgary, AB
Reporting to the Shared Service Lead, A/P & A/R – North America, the Accounts Payable Clerk is responsible for the accurate and timely processing of both accounts payable. This role…
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Engineering Project Manager III
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Mississauga, ON
- Full-time
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Supportive Housing Coordinator
Indwell
St. Thomas, ON
Position Description: Reporting to the Program Supervisor, as the Supportive Housing Coordinator, you will work alongside tenants who have experienced mental health concerns and/or…
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Store Manager - Roots South Edmonton Common
Roots
Edmonton, AB
Reporting to the District Manager, the Store Manager creates and maintains the Roots Experience for our customers and employees. Key to this role is leadership building, succession planning…
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Personal Banker
BMO
Markham, ON
- Full-time
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Senior Medical Science Liaison Hematology/Oncology (Ontario West/Manitoba)
Astellas Pharma
Markham, ON
- Full-time
Astellas Pharma Canada (APCA) is currently searching for a Medical Science Liaison, MA-Canada reporting to Medical Affairs Co-Lead.
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Technical Specialist
JFE Shoji Power Canada Inc.
Burlington, ON
- Full-time
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Senior Accountant
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Yellowknife, NT
- Full-time
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Senior Manager, Audit
Crowe MacKay
Yellowknife, NT
- Full-time
…who is ready to take the next step in their career and help lead and grow our Audit & Assurance…
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Controller, Family Office
KPMG
AB · Winnipeg, MB · Regina, SK · Saskatoon, SK · Calgary, AB · Edmonton, Alberta
- Full-time
…accounting activities for multiple client entities, strategic reporting and financial…
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Manager, Impact Measurement and Reporting
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Toronto, ON
- Full-time
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Commissioning Electrical Lead (Electrical Red Seal)
Grizzlytrek Group
AB
- Contract
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Food Service Supervisor
Compass Group Canada
Hamilton, ON
- Full-time
Strong supervisory skills and the capability to motivate and lead staff.
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Software QA Lead
Delta Controls
Surrey, BC
- Full-time
The Software Quality Assurance (QA) Lead is responsible for ensuring Delta IBT’ software meets customer needs, quality standards, and design requirements. This includes leading testing…
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KYC Client Enablement Lead/Capital Markets/Fenergo
BeachHead
Toronto, ON
- $65.22 to $86.96 CAD / hour
- Contract
Could you lead KYC transformation while elevating client and operational outcomes? Apply Now!
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Assistant Controller
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- Full-time
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AIP Connect

Executive Assistant / Assistante à la Direction

Toronto, ON, Canada
Montreal, QC, Canada

$70,000 - $80,000 a year · Full-time

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Job details

Pay: $70,000 - $80,000 a year
Job type: Full-time
Experience: +5 years of progressively responsible executive administrative experience, preferably supporting senior executives and/or senior-level stakeholders.
Posting language: English
Posted: Nov 9, 2026

Original job description

Open Vacancy: This role is a current, active position and we are accepting applications.

Our client is a non profit organization and we are hiring an Executive Assistant & Governance Liaison to provide high-level administrative, operational, and strategic coordination directly to the President and senior leadership.

Overview of the role

In this pivotal, dual-focus role, you will manage executive-level calendar priorities and serve as the central operational anchor for the Board of Directors and related committees. Operating as a true right hand, you will anticipate executive needs weeks in advance, navigate competing demands, manage delicate diplomatic dynamics, and ensure high-touch governance operations run seamlessly.

The ideal candidate is a mature, resourceful, and assertive administrative partner with exceptional emotional intelligence, impeccable discretion, and sharp attention to detail.

Bilingualism in English and French, both written and spoken, is strongly preferred.

\nExecutive Operations Responsibilities

Provide proactive, high-level calendar management for the President, strategically scheduling priorities, gatekeeping time, and resolving scheduling conflicts weeks in advance.
Act as an operational buffer and diplomatic driver, ensuring the President is briefed, prepared, and in the right room at the right time with all necessary materials and context.
Support executive communications, correspondence, and coordination across internal team leads and high-profile external partners/donors.
Manage end-to-end travel arrangements, detailed itineraries, expense reports, and reimbursement submissions.

Governance Responsibilities

Serve as the primary administrative liaison for the Board of Directors, managing communications, scheduling, and logistics for both virtual and in-person meetings per year.
Lead end-to-end board meeting administration: compile and circulate comprehensive board packets well in advance, track outstanding action items, and record official meeting minutes.
Facilitate formal meeting procedures, ensuring familiarity with parliamentary governance protocols (e.g., quorum tracking, motions, seconding, and formal vote capture).
Coordinate all logistics for in-person board sessions, including room setup, AV/technology coordination, catering, hotel blocks, travel, and attendee amenities.
Oversee and maintain secure governance platforms, document repositories, and confidential records.

Stakeholder Engagement Responsibilities

Coordinate professional engagements with key external partners, leadership teams, and committee members.
Maintain accurate records and contact management within organizational databases.
Flexibly support ad-hoc operational initiatives and leadership priorities as organizational needs evolve.

Experience and Qualifications

+5 years of progressively responsible executive administrative experience, preferably supporting senior executives and/or senior-level stakeholders.
Proven experience managing and engaging with board members or shareholder or committees.
Experience with non profit organizations and constituent communication.
Exceptional organizational skills and the ability to manage multiple competing priorities.
Strong interpersonal and communication skills, with the ability to engage professionally with senior executives and external stakeholders.
Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams and SharePoint.
Experience with CRM systems, document management platforms and governance-related technology is an asset.
Demonstrated discretion, sound judgment, initiative and commitment to confidentiality.

Competancies

Professionalism
Discretion
Initiative
Attention to detail
Adaptability
Relationship-building
Strong follow-through

Working Conditions

Must have a dedicated, quiet home workspace conducive to handling highly confidential matters.
Flexibility to accommodate evening board meetings scheduled in Eastern Time.
Flexibility for occasional local in-person meetings (in Montreal or Toronto) and limited travel for annual in-person board sessions.

$70,000 - $80,000 a year

AIP Connect believes in equal opportunity. Our recruitment consultants are committed to inclusive recruitment and selection practices and will not discriminate based on age, colour, ability, national origin, race, religion, sex, or sexual orientation.

Accessibility: If you need any accommodations during the interview process, please let us know.

Posted Salary: Actual compensation within this range will be determined based on job-related skills, relevant experience, education, and training. This range reflects base salary only and does not include eligibility for bonus program or other benefits.

For the most accurate and up-to-date details on this role, please refer directly to AIP Connect’s careers page, as third-party sites may not reflect current information.

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative and strategic support to the President while serving as the primary liaison for the Board of Directors. Responsibilities include managing complex calendars, coordinating board meetings, and facilitating communication with internal and external stakeholders.

Requirements

Candidates must have at least 5 years of progressively responsible executive administrative experience, preferably within a non-profit or board-facing environment. Proficiency in Microsoft 365 and strong interpersonal skills are required, along with the ability to maintain discretion and handle confidential information.

Skills

Calendar management
Governance
Board meeting administration
Executive support
Emotional intelligence
Diplomacy
Microsoft 365
Communication
Project coordination
Confidentiality
Stakeholder engagement
Travel coordination
Expense reporting
Minute taking
Resourcefulness
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Governance
Non-profit
Board of Directors
Calendar Management
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
SharePoint
CRM
Document Management
Administrative Support
Strategic Coordination
Stakeholder Engagement
Expense Reports
Travel Arrangements
Parliamentary Governance
Confidentiality
Operational Support
Hybrid Work
Bilingualism

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