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SH
Development Officer, Donor Programs
Sinai Health Foundation
Toronto, ON
- $64,644 to $80,805 CAD / year
- Full-time
We love the clash of ideas that lead to better solutions. Innovation is encouraged. Collaboration will allow us to push forward.
Added just now
RC
Financial Controller
Randstad Canada
Toronto, ON
- $130,000 to $150,000 CAD / year
- Full-time
Are you a designated CPA with proven experience steering financial operations inside private, entrepreneurial or owner operated businesses?
Added just now
SP
Victim Services Team Supervisor
Surrey Police Service
Surrey, BC
- $48.54 to $55.03 CAD / hour
- Full-time
Knowledge of SPS operations, policies and procedures.
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AP
Marketing and Patient Experience Strategy Lead - Clinical Research
ActivMed Practices & Research, LLC.
Burlington, ON
- Full-time
The Marketing and Patient Experience Strategy Lead (MSL) responsible for planning, executing, and overseeing marketing initiatives designed to support clinical research studies and…
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MT
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MT Talent Solutions Inc.
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- Full-time
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- Full-time
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Business Analyst
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AB · Edmonton, AB
- $60 to $85 CAD / hour
- Contract
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CG
Food Service Supervisor
Compass Group Canada
Hamilton, ON
- Full-time
Strong supervisory skills and the capability to motivate and lead staff.
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Incident & Problem Manager, Cloud Operations
Sectra
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- Full-time
Lead and monitor incident and problem management processes across the Cloud Operations department to ensure efficient resolution and minimal customer impact.
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PG
Content Writer
Publicis Groupe Canada
Toronto, ON · Greater Toronto Area, Canada
- $65,000 to $75,000 CAD / year
- Full-time
Publicis is an omni-channel communications agency with over 600 employees across our Canadian operations. The office is the largest in our industry in Canada and boasts talent across…
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Culinary Specialist 12-18 Month Contract
Sysco Canada Inc.
Vancouver, BC
- $80,000 to $100,000 CAD / year
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Assistant Manager, Sanitation
Village Farms International Inc.
Delta, BC
- $75,000 to $85,000 CAD / year
- Full-time
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PA
Aquaculture Production Technician
PureLine Aquatic Farms
Toronto, ON
- Full-time
You will be the technical lead for our production system - responsible for design, building, operating, and continuously optimizing how we grow blackworms at commercial scale.
Added 14 mins ago
IC
Strategy, Lead
Interac Corp.
Toronto, ON · Interac Corp. Head Office
- Full-time
Lead coordination across functions to manage dependencies, resolve issues, and surface trade-offs requiring executive decisions.
Added 14 mins ago
AC
Executive Assistant / Assistante à la Direction
AIP Connect
Toronto, ON · Montreal, QC
- Full-time
…delicate diplomatic dynamics, and ensure high-touch governance operations run…
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GL
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Galvion LTD
Montreal, QC
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Sales Support Specialist
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Toronto, ON
- Full-time
…reports to track sales metrics, including sales conversion rates, lead generation, pipeline health, and revenue growth. Identify areas for process improvements through data insights and…
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E
Portfolio Manager
eCapital
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- Full-time
Lead risk assessment discussions and work collaboratively with Credit, Risk, Operations, Collections, and Account Management teams to implement effective mitigation strategies.
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26 - 41 Sourcing & Procurement Manager
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FF
Sr Manager, Soft Goods Product
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F/
Senior Relationship Manager, Agriculture Commercial Financing
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SD
Pharmacist, Hourly Part Time Day
Shoppers Drug Mart
Toronto, ON
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To manage the operations of the Pharmacy while on duty, including providing consultation to both customers and health care providers, practice to full scope in providing professional…
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SD
Pharmacist, Hourly Part Time Day
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AIP Connect

Executive Assistant / Assistante à la Direction

Toronto, ON, Canada
Montreal, QC, Canada

$70,000 - $80,000 a year · Full-time

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Job details

Pay: $70,000 - $80,000 a year
Job type: Full-time
Experience: +5 years of progressively responsible executive administrative experience, preferably supporting senior executives and/or senior-level stakeholders.
Posting language: English
Posted: Nov 9, 2026

Original job description

Open Vacancy: This role is a current, active position and we are accepting applications.

Our client is a non profit organization and we are hiring an Executive Assistant & Governance Liaison to provide high-level administrative, operational, and strategic coordination directly to the President and senior leadership.

Overview of the role

In this pivotal, dual-focus role, you will manage executive-level calendar priorities and serve as the central operational anchor for the Board of Directors and related committees. Operating as a true right hand, you will anticipate executive needs weeks in advance, navigate competing demands, manage delicate diplomatic dynamics, and ensure high-touch governance operations run seamlessly.

The ideal candidate is a mature, resourceful, and assertive administrative partner with exceptional emotional intelligence, impeccable discretion, and sharp attention to detail.

Bilingualism in English and French, both written and spoken, is strongly preferred.

\nExecutive Operations Responsibilities

Provide proactive, high-level calendar management for the President, strategically scheduling priorities, gatekeeping time, and resolving scheduling conflicts weeks in advance.
Act as an operational buffer and diplomatic driver, ensuring the President is briefed, prepared, and in the right room at the right time with all necessary materials and context.
Support executive communications, correspondence, and coordination across internal team leads and high-profile external partners/donors.
Manage end-to-end travel arrangements, detailed itineraries, expense reports, and reimbursement submissions.

Governance Responsibilities

Serve as the primary administrative liaison for the Board of Directors, managing communications, scheduling, and logistics for both virtual and in-person meetings per year.
Lead end-to-end board meeting administration: compile and circulate comprehensive board packets well in advance, track outstanding action items, and record official meeting minutes.
Facilitate formal meeting procedures, ensuring familiarity with parliamentary governance protocols (e.g., quorum tracking, motions, seconding, and formal vote capture).
Coordinate all logistics for in-person board sessions, including room setup, AV/technology coordination, catering, hotel blocks, travel, and attendee amenities.
Oversee and maintain secure governance platforms, document repositories, and confidential records.

Stakeholder Engagement Responsibilities

Coordinate professional engagements with key external partners, leadership teams, and committee members.
Maintain accurate records and contact management within organizational databases.
Flexibly support ad-hoc operational initiatives and leadership priorities as organizational needs evolve.

Experience and Qualifications

+5 years of progressively responsible executive administrative experience, preferably supporting senior executives and/or senior-level stakeholders.
Proven experience managing and engaging with board members or shareholder or committees.
Experience with non profit organizations and constituent communication.
Exceptional organizational skills and the ability to manage multiple competing priorities.
Strong interpersonal and communication skills, with the ability to engage professionally with senior executives and external stakeholders.
Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams and SharePoint.
Experience with CRM systems, document management platforms and governance-related technology is an asset.
Demonstrated discretion, sound judgment, initiative and commitment to confidentiality.

Competancies

Professionalism
Discretion
Initiative
Attention to detail
Adaptability
Relationship-building
Strong follow-through

Working Conditions

Must have a dedicated, quiet home workspace conducive to handling highly confidential matters.
Flexibility to accommodate evening board meetings scheduled in Eastern Time.
Flexibility for occasional local in-person meetings (in Montreal or Toronto) and limited travel for annual in-person board sessions.

$70,000 - $80,000 a year

AIP Connect believes in equal opportunity. Our recruitment consultants are committed to inclusive recruitment and selection practices and will not discriminate based on age, colour, ability, national origin, race, religion, sex, or sexual orientation.

Accessibility: If you need any accommodations during the interview process, please let us know.

Posted Salary: Actual compensation within this range will be determined based on job-related skills, relevant experience, education, and training. This range reflects base salary only and does not include eligibility for bonus program or other benefits.

For the most accurate and up-to-date details on this role, please refer directly to AIP Connect’s careers page, as third-party sites may not reflect current information.

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative and strategic support to the President while serving as the primary liaison for the Board of Directors. Responsibilities include managing complex calendars, coordinating board meetings, and facilitating communication with internal and external stakeholders.

Requirements

Candidates must have at least 5 years of progressively responsible executive administrative experience, preferably within a non-profit or board-facing environment. Proficiency in Microsoft 365 and strong interpersonal skills are required, along with the ability to maintain discretion and handle confidential information.

Skills

Calendar management
Governance
Board meeting administration
Executive support
Emotional intelligence
Diplomacy
Microsoft 365
Communication
Project coordination
Confidentiality
Stakeholder engagement
Travel coordination
Expense reporting
Minute taking
Resourcefulness
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Governance
Non-profit
Board of Directors
Calendar Management
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
SharePoint
CRM
Document Management
Administrative Support
Strategic Coordination
Stakeholder Engagement
Expense Reports
Travel Arrangements
Parliamentary Governance
Confidentiality
Operational Support
Hybrid Work
Bilingualism

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