Find work in Canada.

632,773 jobs across our Canadian network. How we count

Jobs in Canada

26+ jobs

Email me new jobs Save this search

Added 1 day ago
H
IT Project Manager
HrBrain
Featured · Posted directly by employer
Waterloo, ON
- $70 CAD / hour
- Contract
Partner closely with the Product Owner, business stakeholders, technology teams, architects, vendors, and other delivery partners to coordinate priorities and maintain delivery alignment.
Added just now
Field Marketing Intern - Summer 2027
Veeam Software
Toronto, ON
…programs, and cross-functional coordination with sales and partner teams. You’ll gain exposure to how marketing directly influences revenue through in-market activities and targeted…
Added just now
T
Personal Banking Associate Trainee
TD
Calgary, AB
- Full-time
…refer customers to the appropriate team member or internal Bank partner, while ensuring a positive customer…
Added just now
T
Customer Experience Associate- Future Opportunities
TD
Windsor, ON
- Part-time
…refer customers to the appropriate team member or internal Bank partner, while ensuring a positive customer…
Added just now
MS
PT Sales Manager
Michaels Stores
Winnipeg, MB
- Part-time
Partner in maintaining strong Asset Protection practices, reducing shrink through awareness, compliance, and safe operations.
Added just now
MS
Part-Time Sales Manager
Michaels Stores
Orleans, ON
- Part-time
Partner in maintaining strong Asset Protection practices, reducing shrink through awareness, compliance, and safe operations.
Added just now
SM
Senior Associate, Alternative Assets - SLC Management
SLC Management
Toronto, ON · Waterloo, ON · Sun Life Waterloo King
- Full-time
An ability to partner effectively within the accounting community across the organization
Added just now
M
Director, Patient Support Program Operations
McKesson
Mississauga, ON
- Full-time
…pharmaceutical manufacturer clients and ensuring exceptional patient and partner…
Added just now
SL
Senior Associate, Alternative Assets - SLC Management
Sun Life
Toronto, ON · Waterloo, ON · Sun Life Waterloo King
- Full-time
An ability to partner effectively within the accounting community across the organization
Added just now
M
Lead Workforce Scientist
McKesson
Mississauga, ON
- Full-time
Partner with HR data platform and technology teams to define data requirements, quality expectations, and sustainable access to listening data.
Added just now
M
Operations Supervisor 12am-8:30am
McKesson
Edmonton, AB
- Full-time
Partner with other supervisors and functional teams to coordinate workflow and meet customer and operational requirements.
Added just now
MU
Senior Development Officer
McGill University
ON
- Full-time
Partner with academic leaders, faculty, senior administrators, volunteers and advancement colleagues to develop and implement donor engagement and solicitation strategies.
Added just now
Technical Lead
Dye & Durham Talent Team
Toronto, ON
Partner with Product, Design, QA, DevOps, and other stakeholders to deliver solutions that meet customer and business requirements.
Added just now
Senior FP&A Analyst
Dye & Durham Talent Team
Toronto, ON
Partner with department leaders and key stakeholders to develop budgets, forecasts, and financial plans that align with business objectives.
Added just now
Specialist, Employee Benefits
Vacances Air Canada Vacations / Air Canada Rouge
Montreal, QC
Partner with the HR team to benchmark and continuously improve HR strategies, processes, programs, policies and tools
Added just now
CW
Content Design Manager
Common Wealth Retirement
Toronto, ON
- Full-time
…expanding network of advisors, for whom we strive to be a true partner in powering the growth of their…
Added just now
LS
Engineering Project Manager III
Legrand Slovenija
Mississauga, ON
- Full-time
Added just now
Assistant Store Manager
JD Sports / Livestock / Size?
Toronto, ON · Scarborough, ON
Act as a partner between customers, sales associates and store leadership.
Added just now
B
Customer Service Representative
BMO
Campbellford, ON
- Part-time
High-level knowledge of personal, commercial and partner offers, and how each can best serve customers’ individual needs.
Added just now
B
Customer Service Representative
BMO
Cobourg, ON
- Part-time
High-level knowledge of personal, commercial and partner offers, and how each can best serve customers’ individual needs.
Added just now
B
NGL Marketer
bp
Calgary, AB · CA: Calgary
- Full-time
Strong partner relationship management capabilities.
Added just now
I
Software QA Engineer II
Infoblox
Burnaby, BC
- Full-time
Partner with various cross-functional Product teams, and collaborate with Product Management and Marketing on roadmap, documentation, and other collateral
Added just now
P
Diesel Truck Technician/Mechanic III (Helper/Apprentice)
Penske
London, ON
- Full-time
Added just now
BI
Quality Engineer I, QA Systems
Baxter International Inc.
Alliston, ON
- Full-time
Partner with Engineering, Production, Quality Control, and external vendors to plan, coordinate, and execute qualification activities including IQ, OQ, and PQ protocols.
Added just now
GR
Senior Financial Analyst (SFA) – Financial Reporting & FP&A
GRANITE REIT HOLDINGS LP
Toronto, ON
- Full-time
Partner with Finance and operational teams to understand results and provide meaningful financial analysis.
Added just now
BP
Customer & Programming Associate (Temporary - up to 18 Months)
Burlington Public Library
Burlington, ON
- Part-time
External: Customers, Facility Partner Staff, where applicable. Occasionally will work with community partners

AIP Connect

Executive Assistant / Assistante à la Direction

Toronto, ON, Canada
Montreal, QC, Canada

$70,000 - $80,000 a year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $70,000 - $80,000 a year
Job type: Full-time
Experience: +5 years of progressively responsible executive administrative experience, preferably supporting senior executives and/or senior-level stakeholders.
Posting language: English
Posted: Nov 9, 2026

Original job description

Open Vacancy: This role is a current, active position and we are accepting applications.

Our client is a non profit organization and we are hiring an Executive Assistant & Governance Liaison to provide high-level administrative, operational, and strategic coordination directly to the President and senior leadership.

Overview of the role

In this pivotal, dual-focus role, you will manage executive-level calendar priorities and serve as the central operational anchor for the Board of Directors and related committees. Operating as a true right hand, you will anticipate executive needs weeks in advance, navigate competing demands, manage delicate diplomatic dynamics, and ensure high-touch governance operations run seamlessly.

The ideal candidate is a mature, resourceful, and assertive administrative partner with exceptional emotional intelligence, impeccable discretion, and sharp attention to detail.

Bilingualism in English and French, both written and spoken, is strongly preferred.

\nExecutive Operations Responsibilities

Provide proactive, high-level calendar management for the President, strategically scheduling priorities, gatekeeping time, and resolving scheduling conflicts weeks in advance.
Act as an operational buffer and diplomatic driver, ensuring the President is briefed, prepared, and in the right room at the right time with all necessary materials and context.
Support executive communications, correspondence, and coordination across internal team leads and high-profile external partners/donors.
Manage end-to-end travel arrangements, detailed itineraries, expense reports, and reimbursement submissions.

Governance Responsibilities

Serve as the primary administrative liaison for the Board of Directors, managing communications, scheduling, and logistics for both virtual and in-person meetings per year.
Lead end-to-end board meeting administration: compile and circulate comprehensive board packets well in advance, track outstanding action items, and record official meeting minutes.
Facilitate formal meeting procedures, ensuring familiarity with parliamentary governance protocols (e.g., quorum tracking, motions, seconding, and formal vote capture).
Coordinate all logistics for in-person board sessions, including room setup, AV/technology coordination, catering, hotel blocks, travel, and attendee amenities.
Oversee and maintain secure governance platforms, document repositories, and confidential records.

Stakeholder Engagement Responsibilities

Coordinate professional engagements with key external partners, leadership teams, and committee members.
Maintain accurate records and contact management within organizational databases.
Flexibly support ad-hoc operational initiatives and leadership priorities as organizational needs evolve.

Experience and Qualifications

+5 years of progressively responsible executive administrative experience, preferably supporting senior executives and/or senior-level stakeholders.
Proven experience managing and engaging with board members or shareholder or committees.
Experience with non profit organizations and constituent communication.
Exceptional organizational skills and the ability to manage multiple competing priorities.
Strong interpersonal and communication skills, with the ability to engage professionally with senior executives and external stakeholders.
Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams and SharePoint.
Experience with CRM systems, document management platforms and governance-related technology is an asset.
Demonstrated discretion, sound judgment, initiative and commitment to confidentiality.

Competancies

Professionalism
Discretion
Initiative
Attention to detail
Adaptability
Relationship-building
Strong follow-through

Working Conditions

Must have a dedicated, quiet home workspace conducive to handling highly confidential matters.
Flexibility to accommodate evening board meetings scheduled in Eastern Time.
Flexibility for occasional local in-person meetings (in Montreal or Toronto) and limited travel for annual in-person board sessions.

$70,000 - $80,000 a year

AIP Connect believes in equal opportunity. Our recruitment consultants are committed to inclusive recruitment and selection practices and will not discriminate based on age, colour, ability, national origin, race, religion, sex, or sexual orientation.

Accessibility: If you need any accommodations during the interview process, please let us know.

Posted Salary: Actual compensation within this range will be determined based on job-related skills, relevant experience, education, and training. This range reflects base salary only and does not include eligibility for bonus program or other benefits.

For the most accurate and up-to-date details on this role, please refer directly to AIP Connect’s careers page, as third-party sites may not reflect current information.

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides high-level administrative and strategic support to the President while serving as the primary liaison for the Board of Directors. Responsibilities include managing complex calendars, coordinating board meetings, and facilitating communication with internal and external stakeholders.

Requirements

Candidates must have at least 5 years of progressively responsible executive administrative experience, preferably within a non-profit or board-facing environment. Proficiency in Microsoft 365 and strong interpersonal skills are required, along with the ability to maintain discretion and handle confidential information.

Skills

Calendar management
Governance
Board meeting administration
Executive support
Emotional intelligence
Diplomacy
Microsoft 365
Communication
Project coordination
Confidentiality
Stakeholder engagement
Travel coordination
Expense reporting
Minute taking
Resourcefulness
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Governance
Non-profit
Board of Directors
Calendar Management
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
SharePoint
CRM
Document Management
Administrative Support
Strategic Coordination
Stakeholder Engagement
Expense Reports
Travel Arrangements
Parliamentary Governance
Confidentiality
Operational Support
Hybrid Work
Bilingualism

Report this job