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Added 2 mins ago
O
Digital Infrastructure Engineer
OLG
Sault Ste. Marie, ON · Toronto, ON · Foster Drive Office
- Full-time
Lead and support the diagnosis and resolution of complex infrastructure, platform, and integration issues within non-production environments, collaborating with application teams, vendors,…
Added 2 mins ago
TT
Production Operators - Night Shift (3rd Shift)
TTM Technologies
Toronto, ON
- Full-time
Career Development: We invest in your growth – our Operator Advancement Program supports your goals. We provide operators and assemblers at all levels the opportunity to certify their…
Added 2 mins ago
NC
Manager, DEIB Programs and Engagement
NAV CANADA
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- Full-time
Lead national DEIB programs and employee communities
Added 2 mins ago
M
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- Full-time
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Added 2 mins ago
M
Operations Supervisor 12am-8:30am
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- Full-time
This opportunity offers competitive compensation, a night shift premium, paid vacation, group insurance from your first day of employment, and an annual management incentive program.
Added 2 mins ago
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- Full-time
Strong leadership, diplomatic, and motivational skills including the ability to lead, across and down multiple business and technology organizations
Added 2 mins ago
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Ability to take the lead on internal program development and projects.
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Hamilton, ON · Guelph, ON · London, ON · Burlington, ON · Kitchener, ON · Cambridge, ON · Waterloo, ON
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Added 2 mins ago
AP
Senior Medical Science Liaison Hematology/Oncology (Ontario West/Manitoba)
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Markham, ON
- Full-time
Astellas Pharma Canada (APCA) is currently searching for a Medical Science Liaison, MA-Canada reporting to Medical Affairs Co-Lead.
Added 2 mins ago
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Diesel Truck Technician/Mechanic III (Helper/Apprentice)
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London, ON
- Full-time
…major components and other duties under the direction of a lead technician or…
Added 2 mins ago
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Winter 2026/27 - Culinary Specialist - CMH Purcell
Alterra
BC · CMH - British Columbia (Pacific)
- Part-time
…lunch, field packed lunches, and Après snacks throughout the ski program with a focus on coverage in the Culinary Leads absence. The Culinary Specialist role requires a wide variety of…
Added 2 mins ago
BP
Customer & Programming Associate (Temporary - up to 18 Months)
Burlington Public Library
Burlington, ON
- Part-time
…excellence. Each of us excels in the personal qualities and skills that are essential to our work and the BPL…
Added 2 mins ago
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Manager, Impact Measurement and Reporting
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Toronto, ON
- Full-time
…looking for a Manager, Impact Measurement and Reporting to lead impact performance reporting, support team development, and continuously improve our…
Added 3 mins ago
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Food Service Supervisor
Compass Group Canada
Hamilton, ON
- Full-time
Strong supervisory skills and the capability to motivate and lead staff.
Added 3 mins ago
DC
Software QA Lead
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Surrey, BC
- Full-time
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Added 3 mins ago
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Assistant Housekeeping Manager
The University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
Added 3 mins ago
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Transload Operator
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- Full-time
…while demonstrating a strong initiative and organizational…
Added 3 mins ago
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Senior Data & IT Project Manager
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Calgary, AB
- $107 to $124 CAD / hour
- Full-time
Lead collaboration between D&IT teams and business stakeholders to support the successful delivery of digital transformation initiatives.
Added 3 mins ago
FB
Service Supervisor I
Farm Boy Inc.
Cornwall, ON
- $18.4 CAD / hour
- Full-time
You’ll help lead a welcoming and efficient checkout experience while supporting our front-end team with service excellence and operational readiness. Through confident leadership, hands-on…
Added 3 mins ago
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Program Manager
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- $70 to $90 CAD / hour
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10+ Years in program management within the banks
Added 3 mins ago
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Operations Leader (Woodshop - Evening)
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Dorval, QC
- Full-time
With our employees’ well-being top of mind, we offer a comprehensive and competitive Benefits Program, which includes the following:
Added 3 mins ago
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Leader, Operations (Woodshop)
Bombardier
Dorval, QC
- Full-time
With our employees’ well-being top of mind, we offer a comprehensive and competitive Benefits Program, which includes the following:
Added 3 mins ago
B
Director, Manufacturing (Weekend shift)
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Added 3 mins ago
B
Account Executive, Enterprise
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Toronto, ON
- Full-time
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AIP Connect

Executive Assistant / Assistante à la Direction

Toronto, ON, Canada
Montreal, QC, Canada

$70,000 - $80,000 a year · Full-time

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Job details

Pay: $70,000 - $80,000 a year
Job type: Full-time
Experience: +5 years of progressively responsible executive administrative experience, preferably supporting senior executives and/or senior-level stakeholders.
Posting language: English
Posted: Nov 9, 2026

Original job description

Open Vacancy: This role is a current, active position and we are accepting applications.

Our client is a non profit organization and we are hiring an Executive Assistant & Governance Liaison to provide high-level administrative, operational, and strategic coordination directly to the President and senior leadership.

Overview of the role

In this pivotal, dual-focus role, you will manage executive-level calendar priorities and serve as the central operational anchor for the Board of Directors and related committees. Operating as a true right hand, you will anticipate executive needs weeks in advance, navigate competing demands, manage delicate diplomatic dynamics, and ensure high-touch governance operations run seamlessly.

The ideal candidate is a mature, resourceful, and assertive administrative partner with exceptional emotional intelligence, impeccable discretion, and sharp attention to detail.

Bilingualism in English and French, both written and spoken, is strongly preferred.

\nExecutive Operations Responsibilities

Provide proactive, high-level calendar management for the President, strategically scheduling priorities, gatekeeping time, and resolving scheduling conflicts weeks in advance.
Act as an operational buffer and diplomatic driver, ensuring the President is briefed, prepared, and in the right room at the right time with all necessary materials and context.
Support executive communications, correspondence, and coordination across internal team leads and high-profile external partners/donors.
Manage end-to-end travel arrangements, detailed itineraries, expense reports, and reimbursement submissions.

Governance Responsibilities

Serve as the primary administrative liaison for the Board of Directors, managing communications, scheduling, and logistics for both virtual and in-person meetings per year.
Lead end-to-end board meeting administration: compile and circulate comprehensive board packets well in advance, track outstanding action items, and record official meeting minutes.
Facilitate formal meeting procedures, ensuring familiarity with parliamentary governance protocols (e.g., quorum tracking, motions, seconding, and formal vote capture).
Coordinate all logistics for in-person board sessions, including room setup, AV/technology coordination, catering, hotel blocks, travel, and attendee amenities.
Oversee and maintain secure governance platforms, document repositories, and confidential records.

Stakeholder Engagement Responsibilities

Coordinate professional engagements with key external partners, leadership teams, and committee members.
Maintain accurate records and contact management within organizational databases.
Flexibly support ad-hoc operational initiatives and leadership priorities as organizational needs evolve.

Experience and Qualifications

+5 years of progressively responsible executive administrative experience, preferably supporting senior executives and/or senior-level stakeholders.
Proven experience managing and engaging with board members or shareholder or committees.
Experience with non profit organizations and constituent communication.
Exceptional organizational skills and the ability to manage multiple competing priorities.
Strong interpersonal and communication skills, with the ability to engage professionally with senior executives and external stakeholders.
Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams and SharePoint.
Experience with CRM systems, document management platforms and governance-related technology is an asset.
Demonstrated discretion, sound judgment, initiative and commitment to confidentiality.

Competancies

Professionalism
Discretion
Initiative
Attention to detail
Adaptability
Relationship-building
Strong follow-through

Working Conditions

Must have a dedicated, quiet home workspace conducive to handling highly confidential matters.
Flexibility to accommodate evening board meetings scheduled in Eastern Time.
Flexibility for occasional local in-person meetings (in Montreal or Toronto) and limited travel for annual in-person board sessions.

$70,000 - $80,000 a year

AIP Connect believes in equal opportunity. Our recruitment consultants are committed to inclusive recruitment and selection practices and will not discriminate based on age, colour, ability, national origin, race, religion, sex, or sexual orientation.

Accessibility: If you need any accommodations during the interview process, please let us know.

Posted Salary: Actual compensation within this range will be determined based on job-related skills, relevant experience, education, and training. This range reflects base salary only and does not include eligibility for bonus program or other benefits.

For the most accurate and up-to-date details on this role, please refer directly to AIP Connect’s careers page, as third-party sites may not reflect current information.

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative and strategic support to the President while serving as the primary liaison for the Board of Directors. Responsibilities include managing complex calendars, coordinating board meetings, and facilitating communication with internal and external stakeholders.

Requirements

Candidates must have at least 5 years of progressively responsible executive administrative experience, preferably within a non-profit or board-facing environment. Proficiency in Microsoft 365 and strong interpersonal skills are required, along with the ability to maintain discretion and handle confidential information.

Skills

Calendar management
Governance
Board meeting administration
Executive support
Emotional intelligence
Diplomacy
Microsoft 365
Communication
Project coordination
Confidentiality
Stakeholder engagement
Travel coordination
Expense reporting
Minute taking
Resourcefulness
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Governance
Non-profit
Board of Directors
Calendar Management
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
SharePoint
CRM
Document Management
Administrative Support
Strategic Coordination
Stakeholder Engagement
Expense Reports
Travel Arrangements
Parliamentary Governance
Confidentiality
Operational Support
Hybrid Work
Bilingualism

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