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NC
Manager, DEIB Programs and Engagement
NAV CANADA
Ottawa, ON
- Full-time
Lead national DEIB programs and employee communities
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Project lead, Project management
Desjardins
Montreal, QC · Levis, QC · Complexe Desjardins Montréal
- Full-time
As project lead, you support the project sponsor and oversee a work team involved in cross-sector projects and initiatives to ensure objectives are met. You participate in all the different…
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Senior Advisor, Capital markets and treasury
Desjardins
Montreal, QC · Complexe Desjardins Montréal
- Full-time
…market and treasury activities, projects and initiatives. You lead and influence development projects and complex, highly innovative strategic initiatives involving multiple sectors. You…
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LS
Engineering Project Manager III
Legrand Slovenija
Mississauga, ON
- Full-time
Legrand has an exciting opportunity for a Sr. Project Manager to join the Electrical Infrastructure division in Sr. Project Manager.
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JS
Technical Specialist
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Burlington, ON
- Full-time
…meeting the growing demand for electrical energy by providing strategic, innovative, and sustainable solutions to its…
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K
Controller, Family Office
KPMG
AB · Winnipeg, MB · Regina, SK · Saskatoon, SK · Calgary, AB · Edmonton, Alberta
- Full-time
Where applicable, act as project lead for Family Office engagements to ensure timely and consistent delivery
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Senior Data & IT Project Manager
Adecco
Calgary, AB
- $107 to $124 CAD / hour
- Full-time
The Senior Data & IT Project Manager is responsible for leading large-scale digital transformation initiatives by coordinating Data & IT (D&IT) deliverables, managing cross-functional…
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IG
Program Manager
Insight Global
Toronto, ON
- $70 to $90 CAD / hour
- Contract
Insight Global is seeking an experienced Senior Project Manager to support delivery of a strategic transformation initiative within Treasury & Payment Services (TPS). The successful…
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Head of Marketing
DESTAWED
Brampton, ON
- Full-time
…presence, and drive business growth. This hands-on role combines strategic thinking with direct execution across social media, paid advertising, content production, and digital…
Added 1 min ago
RC
Financial Controller
Randstad Canada
Toronto, ON
- $130,000 to $150,000 CAD / year
- Full-time
This role will blend hands on financial stewardship with big picture strategic planning, partnering closely with project managers and divisional leaders to drive profitability, process…
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MT
Field Supervisor
MT Talent Solutions Inc.
Stoney Creek, NB
- Full-time
MT Talent Solutions Inc. is a strategic recruitment agency specializing in connecting skilled professionals with top employers across Canada and the United States. Our holistic approach…
Added 1 min ago
CL
Business Analyst
Consilio LLC
AB · Edmonton, AB
- $60 to $85 CAD / hour
- Contract
We are seeking a highly analytical and technically skilled Business Analyst to lead enterprise reporting, business intelligence, and data analytics initiatives. This role is ideal for a…
Added 15 mins ago
IC
Strategy, Lead
Interac Corp.
Toronto, ON · Interac Corp. Head Office
- Full-time
Lead Strategic Initiatives and Continuous Improvement
Added 15 mins ago
AC
Executive Assistant / Assistante à la Direction
AIP Connect
Toronto, ON · Montreal, QC
- Full-time
…Liaison to provide high-level administrative, operational, and strategic coordination directly to the President and senior…
Added 15 mins ago
GL
Senior Program Manager, Product Development / Gestionnaire principal(e) de programme, Développement de produits
Galvion LTD
Montreal, QC
- Full-time
…meeting the desired quality and user functionality. You will lead exciting, complex cross-functional teams using your understanding of Galvion’s strategy, user requirements, project…
Added 15 mins ago
26 - 41 Sourcing & Procurement Manager
AMBICO Limited
Ottawa, ON
…vendor performance management while balancing cost, quality, lead time, and…
Added 30 mins ago
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Manager Primary Health Care
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Added 30 mins ago
PC
Principal Geotechnical Engineer
PRI Consultants
Calgary, AB
- $173,000 to $237,000 CAD / year
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…clients follow. You will bring and grow relationships, win and lead significant geotechnical work, provide senior technical direction and professional oversight on the region's most…
Added 30 mins ago
Manager, McOpCo Operations
McDonald's Corporation
Calgary, AB
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Added 30 mins ago
UX Researcher
Scotiabank
Toronto, ON
…decisions. This hybrid research and operations role combines strategic thinking with practical enablement. You will both drive efficiency and logistics across our research process and…
Added 46 mins ago
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OSP Construction Project Lead
Beanfield
Bolton, ON
- $65,000 to $80,000 CAD / year
- Full-time
Reporting to the Manager, Strategic Projects, the OSP Construction Project Lead is responsible for overseeing certain construction OSP projects, including forced relocates, large customer…
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J
Change Management Consultant - Senior
Joblinxsapp
Toronto, ON
- Full-time
The Ministry of Treasury Board Secretariat is seeking an experienced Senior Change Management Consultant to lead and support organizational change management initiatives. The successful…
Added 46 mins ago
MN
Salesforce Technical Lead
March Networks
Ottawa, ON
- Full-time
…applications? We are seeking an innovative Salesforce Technical Lead to drive the evolution of our custom Salesforce system. In this hands-on leadership role, you will architect, manage,…
Added 46 mins ago
CC
Cybersecurity Architect (Governance, Risk and Compliance)
Centennial College
Toronto, ON · Greater Toronto Area, Canada
- $51.95 to $60.02 CAD / hour
- Full-time
Lead the creation and maintenance of reference architectures to ensure they are reflective of the operational environment
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Manager, Business Finance, to join our IT Planning & Business Partnership
Hays
Toronto, ON
- Full-time
Lead the IT governance forum for Finance, hosting a recurring routine in collaboration with Finance leadership to review and prioritize IT initiatives.

AIP Connect

Executive Assistant / Assistante à la Direction

Toronto, ON, Canada
Montreal, QC, Canada

$70,000 - $80,000 a year · Full-time

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Job details

Pay: $70,000 - $80,000 a year
Job type: Full-time
Experience: +5 years of progressively responsible executive administrative experience, preferably supporting senior executives and/or senior-level stakeholders.
Posting language: English
Posted: Nov 9, 2026

Original job description

Open Vacancy: This role is a current, active position and we are accepting applications.

Our client is a non profit organization and we are hiring an Executive Assistant & Governance Liaison to provide high-level administrative, operational, and strategic coordination directly to the President and senior leadership.

Overview of the role

In this pivotal, dual-focus role, you will manage executive-level calendar priorities and serve as the central operational anchor for the Board of Directors and related committees. Operating as a true right hand, you will anticipate executive needs weeks in advance, navigate competing demands, manage delicate diplomatic dynamics, and ensure high-touch governance operations run seamlessly.

The ideal candidate is a mature, resourceful, and assertive administrative partner with exceptional emotional intelligence, impeccable discretion, and sharp attention to detail.

Bilingualism in English and French, both written and spoken, is strongly preferred.

\nExecutive Operations Responsibilities

Provide proactive, high-level calendar management for the President, strategically scheduling priorities, gatekeeping time, and resolving scheduling conflicts weeks in advance.
Act as an operational buffer and diplomatic driver, ensuring the President is briefed, prepared, and in the right room at the right time with all necessary materials and context.
Support executive communications, correspondence, and coordination across internal team leads and high-profile external partners/donors.
Manage end-to-end travel arrangements, detailed itineraries, expense reports, and reimbursement submissions.

Governance Responsibilities

Serve as the primary administrative liaison for the Board of Directors, managing communications, scheduling, and logistics for both virtual and in-person meetings per year.
Lead end-to-end board meeting administration: compile and circulate comprehensive board packets well in advance, track outstanding action items, and record official meeting minutes.
Facilitate formal meeting procedures, ensuring familiarity with parliamentary governance protocols (e.g., quorum tracking, motions, seconding, and formal vote capture).
Coordinate all logistics for in-person board sessions, including room setup, AV/technology coordination, catering, hotel blocks, travel, and attendee amenities.
Oversee and maintain secure governance platforms, document repositories, and confidential records.

Stakeholder Engagement Responsibilities

Coordinate professional engagements with key external partners, leadership teams, and committee members.
Maintain accurate records and contact management within organizational databases.
Flexibly support ad-hoc operational initiatives and leadership priorities as organizational needs evolve.

Experience and Qualifications

+5 years of progressively responsible executive administrative experience, preferably supporting senior executives and/or senior-level stakeholders.
Proven experience managing and engaging with board members or shareholder or committees.
Experience with non profit organizations and constituent communication.
Exceptional organizational skills and the ability to manage multiple competing priorities.
Strong interpersonal and communication skills, with the ability to engage professionally with senior executives and external stakeholders.
Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams and SharePoint.
Experience with CRM systems, document management platforms and governance-related technology is an asset.
Demonstrated discretion, sound judgment, initiative and commitment to confidentiality.

Competancies

Professionalism
Discretion
Initiative
Attention to detail
Adaptability
Relationship-building
Strong follow-through

Working Conditions

Must have a dedicated, quiet home workspace conducive to handling highly confidential matters.
Flexibility to accommodate evening board meetings scheduled in Eastern Time.
Flexibility for occasional local in-person meetings (in Montreal or Toronto) and limited travel for annual in-person board sessions.

$70,000 - $80,000 a year

AIP Connect believes in equal opportunity. Our recruitment consultants are committed to inclusive recruitment and selection practices and will not discriminate based on age, colour, ability, national origin, race, religion, sex, or sexual orientation.

Accessibility: If you need any accommodations during the interview process, please let us know.

Posted Salary: Actual compensation within this range will be determined based on job-related skills, relevant experience, education, and training. This range reflects base salary only and does not include eligibility for bonus program or other benefits.

For the most accurate and up-to-date details on this role, please refer directly to AIP Connect’s careers page, as third-party sites may not reflect current information.

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative and strategic support to the President while serving as the primary liaison for the Board of Directors. Responsibilities include managing complex calendars, coordinating board meetings, and facilitating communication with internal and external stakeholders.

Requirements

Candidates must have at least 5 years of progressively responsible executive administrative experience, preferably within a non-profit or board-facing environment. Proficiency in Microsoft 365 and strong interpersonal skills are required, along with the ability to maintain discretion and handle confidential information.

Skills

Calendar management
Governance
Board meeting administration
Executive support
Emotional intelligence
Diplomacy
Microsoft 365
Communication
Project coordination
Confidentiality
Stakeholder engagement
Travel coordination
Expense reporting
Minute taking
Resourcefulness
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Governance
Non-profit
Board of Directors
Calendar Management
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
SharePoint
CRM
Document Management
Administrative Support
Strategic Coordination
Stakeholder Engagement
Expense Reports
Travel Arrangements
Parliamentary Governance
Confidentiality
Operational Support
Hybrid Work
Bilingualism

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