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Added 2 mins ago
O
Digital Infrastructure Engineer
OLG
Sault Ste. Marie, ON · Toronto, ON · Foster Drive Office
- Full-time
Growth Focus: Become your best self with comprehensive support for your professional development.
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Senior Manager - Accounting Policy & Advisory
TD
Toronto, ON
- Full-time
…requirements. This involves providing financial accounting advisory support to the Business units and Corporate areas on emerging and existing complex accounting issues such as financial…
Added 2 mins ago
TS
Discovery Representative
TD SYNNEX
Mississauga, ON
- Full-time
…and Vendor Management. Participants gain hands-on experience, professional development, and cross-functional learning while building foundational skills for long-term career growth at TD…
Added 2 mins ago
MU
Faculty Lecturer (Professional), School of Physical and Occupational Therapy, Clinical Education of Physical Therapy Program (C1-261028)
McGill University
Meredith,Chas.,House
- Full-time
…the Contract Academic Staff at the rank of Faculty Lecturer (Professional). The successful candidate will serve as the Associate Academic Coordinator of Clinical Education (AACCE), as well…
Added 2 mins ago
Technical Lead
Dye & Durham Talent Team
Toronto, ON
Support production systems, incident resolution, technical debt reduction, and ongoing platform improvements.
Added 2 mins ago
Senior FP&A Analyst
Dye & Durham Talent Team
Toronto, ON
Support and optimize financial reporting systems and technology solutions, including Power BI and NetSuite.
Added 2 mins ago
WS
Intake Analyst
Workplace Safety and Insurance Board (WSIB)
Toronto, ON
- Full-time
…contact for workers, employers, and service providers seeking support with complaints and inquiries. Your ability to listen, assess, guide, and respond with empathy will help shape positive…
Added 2 mins ago
Accounts Payable Clerk
Tourism Holdings Ltd
Calgary, AB
Maintain detailed notes on inquiries, responses, and resolutions to avoid repeated questions, minimize duplication of effort, and support efficient follow-up.
Added 2 mins ago
Insurance Payables Administrator
Talent Acquisition Team at Westland Insurance. Text reply only.
Surrey, BC
…training/development courses leading to certification, and programs that offer professional development, including seminars and…
Added 2 mins ago
Construction - Project Coordinator
The Employee Experience Team
Brantford, ON
…daily site operations. Also provides general administrative support for the construction team and assists with queries from the staff, trades and homeowners in a professional and timely…
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Service Technician IV
Superior Plus Propane Talent Acquisition
Flin Flon, MB
Opportunity: A continuous focus on professional development with many opportunities for training & career growth.
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Branch Ops Manager
BMO
London, ON · LON
- Full-time
Supports the branch and/or region in achieving business objectives by providing effective operational support and management of sales compliance and regulatory requirements.
Added 2 mins ago
BG
Auto Body Estimator (Yellowhead Trail)
Boyd Group Services
Edmonton, AB
- Full-time
We believe in investing in our people. From day one, you'll join a professional atmosphere with great working conditions and dynamic leadership. You'll also have access to comprehensive…
Added 2 mins ago
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Branch Operations Manager
BMO
Saint John, NB · Fredericton, NB · CHIP
- Full-time
Supports the branch and/or region in achieving business objectives by providing effective operational support and management of sales compliance and regulatory requirements.
Added 2 mins ago
GR
Senior Financial Analyst (SFA) – Financial Reporting & FP&A
GRANITE REIT HOLDINGS LP
Toronto, ON
- Full-time
…continuously looking for opportunities to improve processes, systems and reporting…
Added 2 mins ago
BP
Customer & Programming Associate (Temporary - up to 18 Months)
Burlington Public Library
Burlington, ON
- Part-time
Effectively use the Integrated Library System and other library tools to complete associated customer service routines and offer customer tech support.
Added 2 mins ago
M
Sales Associate
MACKAGE
Edmonton, AB
- Part-time
…effective day-to-day operation at the store, including the support of all operations, visual and brand directives. This position will join our store located at West Edmonton…
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M
Associé(e) à la vente / Sales Associate
MACKAGE
Montreal, QC
- Full-time
…effective day-to-day operation at the store, including the support of all operations, visual and brand directives. This position will join our store at Royalmount…
Added 3 mins ago
AT
Owner Operator (Highway Driver) - Class 1 (Days)
Armour Transportation Systems
Truro, NS
- Full-time
Armour Transportation Systems is currently seeking a professional and safety-focused Class 1 Owner Operator Highway Driver based out of Truro, NS.
Added 3 mins ago
PT
Technician I - Security
Paladin Technologies
Vancouver, BC
- Full-time
…assist in the installation, maintenance, and repair of security systems. You’ll work with experienced technicians to gain hands-on experience with low voltage access control systems, CCTV…
Added 3 mins ago
PT
Technician II - Security
Paladin Technologies
Vancouver, BC
- Full-time
We expect all employees to represent Bosch Building Technologies in a professional manner in line with our values of a leadership mindset, people development, team, and client-focused.…
Added 3 mins ago
SD
Staff Pharmacist
Shoppers Drug Mart
Yellowknife, NT
- Full-time
Yellowknife offers a great combination of professional opportunity and northern lifestyle - from the northern lights, fishing, hiking, and snowmobiling to a welcoming community with the…
Added 3 mins ago
GE
Event Centre - Food and Beverage Supervisor
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
…linens and other amenities and rooms are "refreshed" to maintain professional presentation of the room during meeting breaks with non-interference of presentation…
Added 3 mins ago
GE
Hotel 1st Cook
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
The Food Truck Handler / Cook is responsible for ensuring the vehicle, cooking equipment, food, supplies and operating systems are properly secured before transportation and safely operated…
Added 3 mins ago
GE
Blaze Bar & Grill Server
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Under the direction of the Outlets Manager and Outlet Supervisor, the Server is responsible for providing professional, efficient, and attentive food and beverage service to guests in…

AIP Connect

Executive Assistant / Assistante à la Direction

Toronto, ON, Canada
Montreal, QC, Canada

$70,000 - $80,000 a year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $70,000 - $80,000 a year
Job type: Full-time
Experience: +5 years of progressively responsible executive administrative experience, preferably supporting senior executives and/or senior-level stakeholders.
Posting language: English
Posted: Nov 9, 2026

Original job description

Open Vacancy: This role is a current, active position and we are accepting applications.

Our client is a non profit organization and we are hiring an Executive Assistant & Governance Liaison to provide high-level administrative, operational, and strategic coordination directly to the President and senior leadership.

Overview of the role

In this pivotal, dual-focus role, you will manage executive-level calendar priorities and serve as the central operational anchor for the Board of Directors and related committees. Operating as a true right hand, you will anticipate executive needs weeks in advance, navigate competing demands, manage delicate diplomatic dynamics, and ensure high-touch governance operations run seamlessly.

The ideal candidate is a mature, resourceful, and assertive administrative partner with exceptional emotional intelligence, impeccable discretion, and sharp attention to detail.

Bilingualism in English and French, both written and spoken, is strongly preferred.

\nExecutive Operations Responsibilities

Provide proactive, high-level calendar management for the President, strategically scheduling priorities, gatekeeping time, and resolving scheduling conflicts weeks in advance.
Act as an operational buffer and diplomatic driver, ensuring the President is briefed, prepared, and in the right room at the right time with all necessary materials and context.
Support executive communications, correspondence, and coordination across internal team leads and high-profile external partners/donors.
Manage end-to-end travel arrangements, detailed itineraries, expense reports, and reimbursement submissions.

Governance Responsibilities

Serve as the primary administrative liaison for the Board of Directors, managing communications, scheduling, and logistics for both virtual and in-person meetings per year.
Lead end-to-end board meeting administration: compile and circulate comprehensive board packets well in advance, track outstanding action items, and record official meeting minutes.
Facilitate formal meeting procedures, ensuring familiarity with parliamentary governance protocols (e.g., quorum tracking, motions, seconding, and formal vote capture).
Coordinate all logistics for in-person board sessions, including room setup, AV/technology coordination, catering, hotel blocks, travel, and attendee amenities.
Oversee and maintain secure governance platforms, document repositories, and confidential records.

Stakeholder Engagement Responsibilities

Coordinate professional engagements with key external partners, leadership teams, and committee members.
Maintain accurate records and contact management within organizational databases.
Flexibly support ad-hoc operational initiatives and leadership priorities as organizational needs evolve.

Experience and Qualifications

+5 years of progressively responsible executive administrative experience, preferably supporting senior executives and/or senior-level stakeholders.
Proven experience managing and engaging with board members or shareholder or committees.
Experience with non profit organizations and constituent communication.
Exceptional organizational skills and the ability to manage multiple competing priorities.
Strong interpersonal and communication skills, with the ability to engage professionally with senior executives and external stakeholders.
Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams and SharePoint.
Experience with CRM systems, document management platforms and governance-related technology is an asset.
Demonstrated discretion, sound judgment, initiative and commitment to confidentiality.

Competancies

Professionalism
Discretion
Initiative
Attention to detail
Adaptability
Relationship-building
Strong follow-through

Working Conditions

Must have a dedicated, quiet home workspace conducive to handling highly confidential matters.
Flexibility to accommodate evening board meetings scheduled in Eastern Time.
Flexibility for occasional local in-person meetings (in Montreal or Toronto) and limited travel for annual in-person board sessions.

$70,000 - $80,000 a year

AIP Connect believes in equal opportunity. Our recruitment consultants are committed to inclusive recruitment and selection practices and will not discriminate based on age, colour, ability, national origin, race, religion, sex, or sexual orientation.

Accessibility: If you need any accommodations during the interview process, please let us know.

Posted Salary: Actual compensation within this range will be determined based on job-related skills, relevant experience, education, and training. This range reflects base salary only and does not include eligibility for bonus program or other benefits.

For the most accurate and up-to-date details on this role, please refer directly to AIP Connect’s careers page, as third-party sites may not reflect current information.

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides high-level administrative and strategic support to the President while serving as the primary liaison for the Board of Directors. Responsibilities include managing complex calendars, coordinating board meetings, and facilitating communication with internal and external stakeholders.

Requirements

Candidates must have at least 5 years of progressively responsible executive administrative experience, preferably within a non-profit or board-facing environment. Proficiency in Microsoft 365 and strong interpersonal skills are required, along with the ability to maintain discretion and handle confidential information.

Skills

Calendar management
Governance
Board meeting administration
Executive support
Emotional intelligence
Diplomacy
Microsoft 365
Communication
Project coordination
Confidentiality
Stakeholder engagement
Travel coordination
Expense reporting
Minute taking
Resourcefulness
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Governance
Non-profit
Board of Directors
Calendar Management
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
SharePoint
CRM
Document Management
Administrative Support
Strategic Coordination
Stakeholder Engagement
Expense Reports
Travel Arrangements
Parliamentary Governance
Confidentiality
Operational Support
Hybrid Work
Bilingualism

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