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UO
CUPE – Winter 2027 – HIS2310-A00
University of Ottawa
Ottawa, ON · Desmarais Hall
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
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UO
CUPE - Winter 2027 - HIS3391-A00
University of Ottawa
Ottawa, ON · Morisset Hall
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
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K
Operator (1 year term)
Keyera
Empress, SK
- Full-time
Ensuring compliance with all regulatory standards, policies, procedures, and site-specific training
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Assistant Manager
Hollywood Bowl Group
Calgary, AB
Join Splitsville as an Assistant Manager and in return you'll get:
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C
Senior QA Test Analyst, Assistant Vice President
Citi
Mississauga, ON
- Full-time
…informal/formal leadership role within teams. Involved in coaching and training of new recruits Significant impact in terms of project size, geography, etc. by influencing decisions through…
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Pharmacy Assistant
Neighbourly Pharmacy
Surrey, BC
Neighbourly Pharmacy is looking for a Part-Time Pharmacy Assistant to join our team at Pharmasave Surrey Centre in Surrey, BC.
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Assistant Store Manager
JD Sports / Livestock / Size?
Toronto, ON · Scarborough, ON
Our Retail team is is looking for an Assistant Store Manager at our Scarborough Town Centre location. Come join our quickly growing and developing team at JD Sports Canada. Main…
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FH
Health Care Assistant, Acute - Burnaby Hospital
Fraser Health
Burnaby, BC
- Part-time
Grade 10 plus graduation from a recognized Health Care Assistant program or an equivalent combination of education, training and experience.
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Assistant Store Manager
MACKAGE
Vancouver, BC
- Full-time
…of the store from service, brand integrity, store standards, training to people performance. This position will join our store located at CF Pacific Center…
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M
Assistant Gérant du magasin / Assistant Store Manager
MACKAGE
QC
- Full-time
…of the store from service, brand integrity, store standards, training to people performance. This position will join our store located at the Royalmount…
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TU
Assistant Housekeeping Manager
The University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
The Assistant Housekeeping Manager is primarily responsible for administration, recruitment and training on department operational procedures. This role develops, analyzes and implements…
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TH
CUSTOMER EXPERIENCE MANAGER-9 Month Contract, RED DEER
The Home Depot Canada
Red Deer, AB
- Full-time
…policies. CXMs will provide input to the Store Manager and Assistant Store Managers on Associates performance through ongoing performance management, and talent planning discussions.…
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GE
Bar Assistant - Stage Bar
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Attend required meetings, training sessions, and development programs.
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TS
Kettle Assistant Temporary - Prince George, BC
The Salvation Army in Canada
Prince George, BC
- Full-time
Attend a day of training/orientation on The Salvation Army and the Christmas Kettle Campaign.
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TH
Overnight Freight & Fulfillment Department Supervisor Full-Time - 7227 Westmount
The Home Depot Canada
AB · Edmonton, AB
- Full-time
…and reach their peak. They provide leadership by coaching, training, motivating and inspiring associates to perform at their best and encouraging their personal and professional development…
Added 15 mins ago
AC
Executive Assistant / Assistante à la Direction
AIP Connect
Toronto, ON · Montreal, QC
- Full-time
Our client is a non profit organization and we are hiring an Executive Assistant & Governance Liaison to provide high-level administrative, operational, and strategic coordination directly…
Added 30 mins ago
C
Grocery Clerk
Co-op
Sedgewick, AB
- Part-time
Complete up-to-date in-house training and certifications via e-learning courses
Added 30 mins ago
Instructor - Interdisciplinary Therapy Assistant Diploma – Speech Language Pathologist
Bow Valley College
Calgary, AB
…before they graduate. With a strong focus on advanced simulation training and Alberta’s evolving needs, Bow Valley College’s new Health Care Centre of Excellence is working to expand space…
Added 30 mins ago
Instructor - Interdisciplinary Therapy Assistant Diploma – Physiotherapist
Bow Valley College
Calgary, AB
…before they graduate. With a strong focus on advanced simulation training and Alberta’s evolving needs, Bow Valley College’s new Health Care Centre of Excellence is working to expand space…
Added 30 mins ago
H
Administrative Assistant to Director
HealthCareersInSask.ca
SK · SK, Canada
- Full-time
Job Description: The Administrative Assistant is accountable to provide confidential administrative support to the Directors they are assigned to. This position supports, and contributes…
Added 30 mins ago
LC
Viande Assistant Gérant/Superviseur temps plein jour
Loblaw Companies Limited
Levis, QC
- Full-time
…We offer our colleagues progressive careers, comprehensive training, flexibility, and other competitive benefits – these are some of the many reasons why we are one of Canada’s Top…
Added 30 mins ago
Post Office Assistant - Term
Canada Post - Postes Canada
Churchill Falls, NL
…Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 30 mins ago
Post Office Assistant - Term
Canada Post - Postes Canada
Holyrood, NL
…Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 30 mins ago
CB
Sales Assistant
COBS Bread
Prince George, BC
- Part-time
…experience. Right now, we are looking for personable Sales Assistant to share their enthusiasm for all things fluffy and sweet with our loyal customers. No experience necessary- just the…
Added 30 mins ago
G
Business Development & Proposal Manager
GFT.
Toronto, ON
- Full-time
May manage one or more assistant proposal specialists/proposal specialists on a day-to-day basis. Responsibilities includes assignment of tasks to appropriate team member and review of work…

AIP Connect

Executive Assistant / Assistante à la Direction

Toronto, ON, Canada
Montreal, QC, Canada

$70,000 - $80,000 a year · Full-time

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Job details

Pay: $70,000 - $80,000 a year
Job type: Full-time
Experience: +5 years of progressively responsible executive administrative experience, preferably supporting senior executives and/or senior-level stakeholders.
Posting language: English
Posted: Nov 9, 2026

Original job description

Open Vacancy: This role is a current, active position and we are accepting applications.

Our client is a non profit organization and we are hiring an Executive Assistant & Governance Liaison to provide high-level administrative, operational, and strategic coordination directly to the President and senior leadership.

Overview of the role

In this pivotal, dual-focus role, you will manage executive-level calendar priorities and serve as the central operational anchor for the Board of Directors and related committees. Operating as a true right hand, you will anticipate executive needs weeks in advance, navigate competing demands, manage delicate diplomatic dynamics, and ensure high-touch governance operations run seamlessly.

The ideal candidate is a mature, resourceful, and assertive administrative partner with exceptional emotional intelligence, impeccable discretion, and sharp attention to detail.

Bilingualism in English and French, both written and spoken, is strongly preferred.

\nExecutive Operations Responsibilities

Provide proactive, high-level calendar management for the President, strategically scheduling priorities, gatekeeping time, and resolving scheduling conflicts weeks in advance.
Act as an operational buffer and diplomatic driver, ensuring the President is briefed, prepared, and in the right room at the right time with all necessary materials and context.
Support executive communications, correspondence, and coordination across internal team leads and high-profile external partners/donors.
Manage end-to-end travel arrangements, detailed itineraries, expense reports, and reimbursement submissions.

Governance Responsibilities

Serve as the primary administrative liaison for the Board of Directors, managing communications, scheduling, and logistics for both virtual and in-person meetings per year.
Lead end-to-end board meeting administration: compile and circulate comprehensive board packets well in advance, track outstanding action items, and record official meeting minutes.
Facilitate formal meeting procedures, ensuring familiarity with parliamentary governance protocols (e.g., quorum tracking, motions, seconding, and formal vote capture).
Coordinate all logistics for in-person board sessions, including room setup, AV/technology coordination, catering, hotel blocks, travel, and attendee amenities.
Oversee and maintain secure governance platforms, document repositories, and confidential records.

Stakeholder Engagement Responsibilities

Coordinate professional engagements with key external partners, leadership teams, and committee members.
Maintain accurate records and contact management within organizational databases.
Flexibly support ad-hoc operational initiatives and leadership priorities as organizational needs evolve.

Experience and Qualifications

+5 years of progressively responsible executive administrative experience, preferably supporting senior executives and/or senior-level stakeholders.
Proven experience managing and engaging with board members or shareholder or committees.
Experience with non profit organizations and constituent communication.
Exceptional organizational skills and the ability to manage multiple competing priorities.
Strong interpersonal and communication skills, with the ability to engage professionally with senior executives and external stakeholders.
Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams and SharePoint.
Experience with CRM systems, document management platforms and governance-related technology is an asset.
Demonstrated discretion, sound judgment, initiative and commitment to confidentiality.

Competancies

Professionalism
Discretion
Initiative
Attention to detail
Adaptability
Relationship-building
Strong follow-through

Working Conditions

Must have a dedicated, quiet home workspace conducive to handling highly confidential matters.
Flexibility to accommodate evening board meetings scheduled in Eastern Time.
Flexibility for occasional local in-person meetings (in Montreal or Toronto) and limited travel for annual in-person board sessions.

$70,000 - $80,000 a year

AIP Connect believes in equal opportunity. Our recruitment consultants are committed to inclusive recruitment and selection practices and will not discriminate based on age, colour, ability, national origin, race, religion, sex, or sexual orientation.

Accessibility: If you need any accommodations during the interview process, please let us know.

Posted Salary: Actual compensation within this range will be determined based on job-related skills, relevant experience, education, and training. This range reflects base salary only and does not include eligibility for bonus program or other benefits.

For the most accurate and up-to-date details on this role, please refer directly to AIP Connect’s careers page, as third-party sites may not reflect current information.

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative and strategic support to the President while serving as the primary liaison for the Board of Directors. Responsibilities include managing complex calendars, coordinating board meetings, and facilitating communication with internal and external stakeholders.

Requirements

Candidates must have at least 5 years of progressively responsible executive administrative experience, preferably within a non-profit or board-facing environment. Proficiency in Microsoft 365 and strong interpersonal skills are required, along with the ability to maintain discretion and handle confidential information.

Skills

Calendar management
Governance
Board meeting administration
Executive support
Emotional intelligence
Diplomacy
Microsoft 365
Communication
Project coordination
Confidentiality
Stakeholder engagement
Travel coordination
Expense reporting
Minute taking
Resourcefulness
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Governance
Non-profit
Board of Directors
Calendar Management
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
SharePoint
CRM
Document Management
Administrative Support
Strategic Coordination
Stakeholder Engagement
Expense Reports
Travel Arrangements
Parliamentary Governance
Confidentiality
Operational Support
Hybrid Work
Bilingualism

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