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Added 22 hours ago
YWG Ramp Agent
The Talent Team at Perimeter Aviation
Winnipeg, MB
Communicate effectively with other Ramp Agents, the Ramp Supervisor and the Aircraft Load Coordinator to meet deadlines safely and efficiently
Added 22 hours ago
Coordinator, Construction Services (Major Capital Infrastructure)
Defence Construction Canada
BC
The Coordinator, Construction Services, manages and administers medium-complexity construction, professional services and service contracts during construction to ensure compliance with…
Added 1 day ago
UO
Laboratory Coordinator, Earth, Energy & Environment
University of Calgary
Calgary, AB
- Full-time
The Department of Earth, Energy & Environment in the Faculty of Science invites applications for a Laboratory Coordinator. This Full-time Fixed Term position is for approximately 7 months…
Added 1 day ago
P&
Coordonnateur de la résilience des systèmes informatiques / Disaster Recovery and Resilience Coordinator
Pratt & Whitney
Longueuil, QC
- Full-time
Added 1 day ago
CE
Intégrateur(trice) de portes aéronautiques / Door Structure Integrator
Capgemini Engineering
Montreal, QC
- Full-time
Added 1 day ago
CE
Intégrateur(trice) de portes aéronautiques / Door Structure Integrator
Capgemini Engineering
Montreal, QC
- Full-time
The Aerospace Door Integrator is responsible for the design, integration, development, and certification support of aircraft door systems and associated structural installations. This role…
Added 1 day ago
Marketing Coordinator
The Talent Team at Perimeter Aviation
Winnipeg, MB
As the Marketing Coordinator, you’re a detail-oriented problem-solver who takes ownership of projects, anticipates next steps, and sees things through to completion. Reporting to the…
Added 1 day ago
R
Coordonnateur de la résilience des systèmes informatiques / Disaster Recovery and Resilience Coordinator
RTX
Longueuil, QC
- Full-time
Added 1 day ago
SB
Manager, FBO Operations
Skyservice Business Aviation
Richmond, BC
- Full-time
…excellence, we offer full-service support and expertise in aircraft management, charter, maintenance, and sales from our fixed-based operator services across Canada and the United States.…
Added 1 day ago
CN
Coordinator, Customer Service
Canadian North
Yellowknife, NT
- Part-time
Pay Rate: Starting at $21.50 per hour, or based on relevant experience, with an additional Coordinator premium of $4.25 per hour as outlined in the UNIFOR Collective Agreement. The…
Added 1 day ago
Intégrateur(trice) de portes aéronautiques / Door Structure Integrator
Capgemini
Montreal, QC
Added 1 day ago
Intégrateur(trice) de portes aéronautiques / Door Structure Integrator
Capgemini
Montreal, QC
The Aerospace Door Integrator is responsible for the design, integration, development, and certification support of aircraft door systems and associated structural installations. This role…
Added 1 day ago
SB
Technical Records and Document Control Coordinator
Skyservice Business Aviation
Mississauga, ON · Dorval, QC
- Full-time
…excellence, we offer full-service support and expertise in aircraft management, charter, maintenance, and sales from our fixed-based operator services across Canada and the United States.…
Added 1 day ago
AC
Administrative Operations Support Coordinator - Temporary
Air Canada
Toronto, ON
- Full-time
Added 2 days ago
AI
Coordinator - SMS
Air Inuit
Montreal, QC
- Full-time
…breathtaking expanse of Northern Quebec and beyond. Air Inuit’s aircraft have soared through some of the world’s most challenging skies, 24 hours a day, 365 days a…
Added 2 days ago
Marketing Coordinator
The Talent Team at Perimeter Aviation
Winnipeg, MB
As the Marketing Coordinator, you’re a detail-oriented problem-solver who takes ownership of projects, anticipates next steps, and sees things through to completion. Reporting to the…
Added 2 days ago
PA
Coordinator, Airport Operations - Customer Service Toronto (YTZ)
Porter Airlines Inc.
Toronto, ON
- Full-time
Reporting to the Manager, YTZ, the Administrative Coordinator, is the main point of contact for all airport operations team members for administration and payroll.
Added 2 days ago
SB
Flight Coordinator
Skyservice Business Aviation
Mississauga, ON · Calgary, AB
- Contract
…excellence, we offer full-service support and expertise in aircraft management, charter, maintenance, and sales from our fixed-based operator services across Canada and the United States.…
Added 3 days ago
Ramp Agent
The Talent Team at Perimeter Aviation
Thunder Bay, ON
Communicate effectively with other Ramp Agents, the Ramp Supervisor and the Aircraft Load Coordinator to meet deadlines safely and efficiently
Added 4 days ago
AI
Cargo Network Coordinator
Air Inuit
Montreal, QC
- Full-time
…breathtaking expanse of Northern Quebec and beyond. Air Inuit’s aircraft have soared through some of the world’s most challenging skies, 24 hours a day, 365 days a…
Added 4 days ago
A
Flight Coordinator
AvPosts
Richmond, BC
- Full-time
Who We Are Anderson Air is a premier full-service aircraft management company, providing executive charter services for our owners. We are committed to delivering exceptional service,…
Added 4 days ago
AI
Cargo Network Coordinator
Air Inuit
Montreal, QC
- Full-time
…breathtaking expanse of Northern Quebec and beyond. Air Inuit’s aircraft have soared through some of the world’s most challenging skies, 24 hours a day, 365 days a…
Added 4 days ago
UO
Team Shrub - Research Coordinator
University of British Columbia
Vancouver, BC · UBCV | Forest Sciences Centre (FSC)
- $5,692.25 to $8,179.5 CAD / month
- Full-time
We are seeking a Research Coordinator for the Canada Excellence Research Chair in Global Change Ecology of Northern Ecosystems with experience in research and project management to join the…
Added 4 days ago
TU
Team Shrub - Research Coordinator
The University of British Columbia
Vancouver, BC
- $5,692.25 to $8,179.5 CAD / month
- Full-time
We are seeking a Research Coordinator for the Canada Excellence Research Chair in Global Change Ecology of Northern Ecosystems with experience in research and project management to join the…
Added 4 days ago
NN
Human Resources Coordinator
New North Fuels
Sudbury, ON · Greater Sudbury, ON
- Full-time
…our bulk plant in Little Current on Manitoulin Island to our aircraft refuelling station at La Grande Rivière airport, near…

Air Canada

Administrative Operations Support Coordinator - Temporary

Toronto, ON, Canada

Location: Toronto, ON, Canada (Onsite) Starting Salary: $24.90/hour Branch: Crew Planning, Scheduling and Administration Category: Unionized (IAMAW - Clerical) · Full-time

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Job details

Pay: Location: Toronto, ON, Canada (Onsite) Starting Salary: $24.90/hour Branch: Crew Planning, Scheduling and Administration Category: Unionized (IAMAW - Clerical)
Job type: Full-time
Apply by: Oct 30, 2026
Experience: Minimum 2 years office experience;
Posting language: English
Posted: Oct 23, 2026

Original job description

Location: Toronto, ON, Canada (Onsite)
Starting Salary: $24.90/hour
Branch: Crew Planning, Scheduling and Administration
Category: Unionized (IAMAW - Clerical)

Being part of Air Canada is to become part of an iconic Canadian symbol. Are you passionate about reaching new heights, teamwork and making a meaningful contribution? Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.

It’s important to know that

Flexibility is key: The role requires someone who can adapt to changing schedules and priorities. Being available and responsive when things shift is essential.
Teamwork is important: Strong interpersonal abilities to engage and collaborate effectively with colleagues across multiple generations.
Adaptability in a Fast-Paced Environment: Success in this role hinges on the ability to prioritize effectively amid constant demands. Staying focused under pressure is essential.

Key duties

Prepare, edit, proofread, and format correspondence, reports, spreadsheets, tables, and other documents using various software applications.
Process and validate pilot expense claims and operational allowances, ensuring accuracy and compliance with established procedures.
Calculate expenses and applicable allowances for newly hired pilots following completion of Pilot Indoctrination Training.
Review pilot training expenses submitted through Concur, identify duplicate, over or underpayments, confirm applicable allowances, and ensure accurate processing.
Investigate and resolve discrepancies related to pilot expenses, amended pairings, and operational schedule changes.
Coordinate with Crew Pay and Crew Scheduling to support the accurate administration of pilot payments and expense adjustments.
Coordinate with Crew Accommodations to maintain accurate hotel and transportation information in operational systems and reports.
Verify and process vendor invoices related to pilot accommodations and cabin crew transportation, including supporting documentation and applicable taxes.
Maintain accurate records and documentation to support expense administration, reconciliation, and audit requirements.
Liaise with Crew Pay, Crew Scheduling, Crew Planning, Crew Accommodations, and other internal and external stakeholders to resolve financial and operational inquiries.
Maintain and update the Flight Operations Contact Directory and upload current information to Aeronet and SmartDoc.
Upload monthly pilot meal allowance information to Aeronet.
Organize and prioritize workload to meet time-sensitive deadlines while maintaining accuracy and confidentiality.
Administer and comply with Company policies, applicable Collective Agreements, the Flight Operations Manual, and established procedures.
Perform other related duties as required.

High School graduation;
Minimum 2 years office experience;
Intermediate knowledge of Microsoft Office applications;
Knowledge of aircraft terminology;
Good interpersonal skills;
Good communication skills, both written and verbal;
Proficiency in spelling, punctuation and grammar;
Aptitude for math;
Aptitude for accuracy and detail;
Demonstrate punctuality and dependability to support overall team success in a fast-paced environment.

Benefits

Financial benefits: Pension program, Employee Share Ownership Program, and Profit Sharing.
Wellbeing & health benefits: Health, dental, and life insurance for you and your family (if necessary).
Recognition: Air Canada’s recognition program (Shine) allows you to recognize and be recognized for those outstanding moments.
Travel privileges: A generous employee travel program for you and other eligible once you have completed twenty-eight (28) weeks of service. This includes, but is not limited to standby travel, hotel & car rental discounts, Air Canada Vacation discounts, and more.

Conditions of Employment

Candidates must be eligible to work in the country of interest at the time any offer of employment is made and are responsible for obtaining any required work permits, visas, or other authorizations necessary for employment. Prior to their start date, candidates will also need to provide proof of their eligibility to work in the country of interest.

Linguistic Requirements

Based on equal qualifications, preference will be given to bilingual candidates.

Diversity and Inclusion

Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success.

As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.

Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.

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More about this job

Responsibilities

The coordinator will process pilot expense claims, validate operational allowances, and maintain accurate financial and operational records. They will also collaborate with internal departments to resolve inquiries and ensure compliance with company policies and collective agreements.

Requirements

Candidates must have a high school diploma and at least two years of office experience. Proficiency in Microsoft Office, strong communication skills, and the ability to work in a fast-paced environment are required.

Skills

Microsoft Office
Data entry
Proofreading
Expense processing
Communication
Interpersonal skills
Time management
Attention to detail
Mathematical aptitude
Record keeping
Conflict resolution
Operational support
Scheduling
Compliance
Confidentiality

Benefits

Pension program
Employee Share Ownership Program
Profit Sharing
Health insurance
Dental insurance
Life insurance
Recognition program
Travel privileges
Hotel and car rental discounts
Air Canada Vacation discounts

Visa sponsorship

Not detected in the job text

Keywords

Administrative
Operations
Pilot expense claims
Concur
Aeronet
SmartDoc
Crew Planning
Crew Scheduling
Data entry
Compliance
Reporting
Spreadsheets
Invoicing
Aviation
IAMAW
Clerical
Documentation
Audit
Operational support
Microsoft Office

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