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Added 1 hour ago
ST
Director of Finance and Administration - $100K-$150K/yr in Curve Lake, ON!
Scout Talent
SK · Saskatchewan, Canada
- $100,000 to $150,000 CAD / year
- Full-time
Certified Aboriginal Financial Manager (CAFM) or Certified Aboriginal Professional Administrator (CAPA) designation
Added 1 hour ago
AC
Creative Studio Operations Administrator
Air Canada
Toronto, ON
- Full-time
The Administrator plays an integral role in the day-to-day operation and delivery of the Creative Studio, coordinating projects, vendors, logistics and operational processes across creative…
Added 2 hours ago
NP
24 Hour - Administrative Assistant
NANTUCKET POLICE DEPARTMENT
Montreal, QC · Urban agglomeration of Montreal, QC
- Internship
Essential Duties: Under the direction of the Administrator, or his/her designee, the 24 – Hour Administrative Assistant provides clerical, payroll and customer service support for…
Added 2 hours ago
AC
Associate Manager, Subscriptions
Arts Club Theatre Company
Vancouver, BC
- $56,000 to $62,000 CAD / year
- Full-time
We are seeking a talented, driven, and enthusiastic arts administrator to join our team as the Associate Manager, Subscriptions. The ideal candidate is experienced in customer data…
Added 3 hours ago
C
Project Administrator - Capital Projects
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- Full-time
…and facilitation of project team communications. The project administrator provides support, advice, resources and guidance to clients, contractors and Convergint staff in matters…
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Senior Database Engineer (Snowflake)
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Fredericton, NB
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Trust Administrator
Legacy Private Trust
Toronto, ON
- Full-time
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Quality Control Administrator
Phoenix Industrial Group of Companies
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Phoenix Industrial Group of Companies is seeking a detail-oriented and highly organized Quality Control Administrator to join our Quality team. Reporting to the Quality Manager, the Quality…
Added 5 hours ago
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Building Maintenance Technician II
BGIS
Toronto, ON
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Added 8 hours ago
UO
Systems Administrator Operations
University of Victoria
Victoria, BC
- Full-time
Reporting to the Manager, Data Centre Services, the Systems Administrator Operations works as part of a team to ensure the operational effectiveness of the university’s servers, storage and…
Added 8 hours ago
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RQ11861 - Systems Administrator/Operations Support Specialist - Junior
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Toronto, ON
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B
Building Maintenance Technician II
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RQ11857 – Systems Administrator/Operations Support Specialist – Senior
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Job Title: RQ00393 – Database Admin I
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We are seeking a Database Administrator I to support the design, development, administration, maintenance, security, and performance of enterprise databases for the Province of New…
Added 14 hours ago
SM
RQ11857 – Systems Administrator/Operations Support Specialist – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking a highly experienced Senior Systems Administrator / Operations Support Specialist with strong expertise in Oracle Fusion Recruiting Cloud (ORC), Oracle HCM Cloud…
Added 14 hours ago
SM
Job Title: RQ00393 – Database Admin I
S M Software Solutions Inc
Fredericton, NB
- Internship
We are seeking a Database Administrator I to support the design, development, administration, maintenance, security, and performance of enterprise databases for the Province of New…
Added 14 hours ago
SM
RQ11857 – Systems Administrator/Operations Support Specialist – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking a highly experienced Senior Systems Administrator / Operations Support Specialist with strong expertise in Oracle Fusion Recruiting Cloud (ORC), Oracle HCM Cloud…
Added 14 hours ago
SM
Job Title: RQ00393 – Database Admin I
S M Software Solutions Inc
Fredericton, NB
- Internship
We are seeking a Database Administrator I to support the design, development, administration, maintenance, security, and performance of enterprise databases for the Province of New…

Air Canada

Creative Studio Operations Administrator

Toronto, ON, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 15, 2026
Experience: 3+ years of working experience
Posting language: English
Posted: Nov 8, 2026

Original job description

Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.

The Administrator plays an integral role in the day-to-day operation and delivery of the Creative Studio, coordinating projects, vendors, logistics and operational processes across creative production, brand and spatial design. Applying working knowledge of creative operations and sound judgment within established practices, this role independently coordinates multiple workstreams, adapts procedures to varied situations, provides practical guidance to partners and resolves low- to moderately complex operational issues from planning through implementation.

Responsibilities:

Administer video production logistics, evaluating requirements and coordinating crew, travel, permits, locations, releases, rentals and production research across multiple assignments.
Own the administration and quality control of contracts, releases and production documentation, identifying gaps and driving timely completion.
Administer post-production schedules, review cycles, version control and client feedback, adapting workflows and resolving competing priorities to maintain delivery.
Administer the trademark process, including documentation, partner communications, agreements, approvals and records, and provide practical guidance on process requirements.
Oversee print-related requests and advise internal partners and vendors on production requirements, options and delivery considerations.
Lead vendor quote processes for printing and production, analyzing requirements, clarifying scope and supporting informed vendor and cost decisions.
Establish and maintain standards for creative assets, templates and project documentation to strengthen governance, accessibility and reuse.
Administer shared resources, operational documentation, trackers and team distribution lists, identifying and implementing process improvements.
Administer branding, signage and décor implementation across facilities and the lounge network, coordinating delivery packages, vendors, production logistics, timelines and on-site installation through completion.
Partner with the Spatial Design team to plan and administer branding and signage delivery across the lounge network, advising on implementation requirements and resolving vendor, production, logistics and installation issues.
Own integrated tracking of timelines, deliverables, dependencies and approvals across assigned projects; assess impacts, recommend corrective actions and secure stakeholder cooperation to keep work moving.
Analyze and resolve low- to moderately complex operational and logistical issues by selecting and adapting established procedures, escalating material risks with recommended actions.
Administer Studio financial and procurement processes, including vendor onboarding, purchasing, invoicing, payment tracking, expense reconciliation and project expenditure records; investigate discrepancies and ensure compliance with established requirements.
Oversee day-to-day Studio operations and workplace requirements, advising employees and vendors and partnering with IT, Facilities, Procurement and other corporate teams to resolve onboarding, equipment, access and system-permission issues.
Plan and administer travel and event logistics for meetings, workshops, employees and vendors, applying judgment to resolve changes, exceptions and time-sensitive requirements.
Administer the movement, delivery and control of Creative Studio materials and production assets, including shipping, couriers, documentation and Studio storage, resolving exceptions and maintaining accurate records.
Design and implement more efficient ways of working through streamlined systems, automation and self-service tools and resources; monitor effectiveness and recommend ongoing improvements.

Bachelor’s degree, relevant certification and/or equivalent experience in Project Management, Creative Production, Business Administration or a related discipline, commensurate with the role.
3+ years of working experience
Progressive experience administering creative operations, production programs or projects in a creative environment, with accountability for well-defined processes and deliverables.
Demonstrated ability to independently administer multiple projects, priorities and deadlines, exercise sound judgment and ensure detailed follow-through.
Demonstrated analytical thinking and creative initiative, with experience designing systems, adapting processes and using automation to improve efficiency.
Experience managing external vendor relationships, production requirements, quotes, timelines and deliverables, including providing practical advice and resolving exceptions.
Working knowledge of invoicing, purchasing, procurement and vendor processes, with the ability to investigate discrepancies and apply established policies and procedures.
Strong written and verbal communication skills, including the ability to explain detailed information, provide practical guidance, gain cooperation and build effective relationships across teams and external partners.
Proficiency in Word, Excel and project management tools, with the ability to build and maintain trackers, documentation and self-service resources.
Demonstrate punctuality and dependability to support overall team success in a fast-paced environment.

Nice to have:

Bilingualism in English and French
Experience with print, signage, installations or physical production

Conditions of Employment:

Candidates must be eligible to work in the country of interest at the time any offer of employment is made and are responsible for obtaining any required work permits, visas, or other authorizations necessary for employment. Prior to their start date, candidates will also need to provide proof of their eligibility to work in the country of interest.

Linguistic Requirements

Based on equal qualifications, preference will be given to bilingual candidates.

Diversity and Inclusion

Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success.

As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.

Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.

Apply About employer

More about this job

Responsibilities

The administrator coordinates creative production logistics, vendor relationships, and operational workflows to ensure the timely delivery of studio projects. They also manage financial processes, documentation, and on-site branding installations while driving process improvements across the studio.

Requirements

Candidates must possess a bachelor's degree or equivalent experience in project management or a related creative discipline. At least three years of progressive experience in creative operations and strong proficiency in project management tools are required.

Skills

Project management
Creative operations
Production logistics
Vendor management
Contract administration
Quality control
Budgeting
Procurement
Workflow optimization
Stakeholder management
Microsoft Word
Microsoft Excel
Process improvement
Documentation management
Communication
Analytical thinking

Visa sponsorship

Not detected in the job text

Keywords

Creative Studio
Operations
Project Management
Production Logistics
Vendor Management
Procurement
Contract Administration
Branding
Spatial Design
Workflow Automation
Quality Control
Invoicing
Expense Reconciliation
Stakeholder Cooperation
Documentation
Process Improvement
Aviation
Creative Production
Signage
Print Production
Asset Management
Governance
Microsoft Office
Logistics
Operational Processes

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