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Aird & Berlis LLP

Legal Assistant - Wills & Estates

Toronto, ON, M5J 2T9, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Sep 25, 2026

Original job description

Who We Are:

Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s and Vancouver’s financial districts. With over 250 lawyers, business advisors and patent agents, we serve clients across Canada and globally.

What We Believe In:

The firm is committed to ensuring that all members of the Aird & Berlis LLP community feel valued, respected and supported. We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things: client service, your career and your life.

What We Are Looking For:

Aird & Berlis LLP is seeking to fill a vacancy for a Legal Assistant with experience in Estates or Tax for this dynamic role. The position will be supporting 2 clerks and a lawyer. This position involves a substantial focus on document preparation, along with responsibilities related to vaulting. The ideal candidate will possess meticulous attention to detail and a passion for the diverse tasks associated with both legal assistance and vaulting work.

Responsibilities:

Proofread, finalize and assemble estate planning documents including Wills, Powers of Attorney, Trusts and reporting documentation
Attending as a second witness for client signatures and see it through to completion including updating our specialized database
Assist with Wills Vault administration as needed
Vault original Estate and Trust documents
Respond to Vault requests in a timely manner
Scan, file and e-file documentation
Handle daily administrative details
Manage duties related to accounting
Accountable for all work assigned
Arrange meetings
Calendar management
Take initiative
Confidential

Requirements:

Minimum of three years’ previous experience as a Legal Assistant in Estates or Tax
Successful completion of a related post-secondary Legal Assistant or Law Clerk program
Handle time pressure situations and stress of multiple demands
Flexible to the changing demands of the job

Skills:

Microsoft 365 suite of applications
Willing to learn a customized Wills Database
Ability to problem solve
Good judgement and decision making
Strong interpersonal skills
Organized
Resourceful
Detailed

Compensation:

The salary range for this position is $55,000 - $65,000 annually; the base pay offered may vary depending on job-related knowledge, skills, experience, and internal and market equity.

Why You Should Apply:

Opportunities for growth and on the job training and development
Competitive compensation and benefits package
We currently have a hybrid working model that offers flexibility and work life balance
We pride ourselves on being a mid-sized firm with a family feel
Active involvement in our community with opportunities to volunteer
Mentor program
Wellness programs

Any offer of employment will be conditional upon a criminal background check.

We will review applications as they are received and all applications will be kept on file. Only those candidates selected for an interview will be contacted. Aird & Berlis LLP is committed to providing equal access to employment. If you require accommodation, please contact ckelly@airdberlis.com and we will work with you to provide accessibility support.

Apply About employer

More about this job

Responsibilities

The Legal Assistant will support a lawyer and two clerks by preparing estate planning documents and managing the Wills vault. Additional duties include administrative tasks, calendar management, and assisting with accounting responsibilities.

Requirements

Candidates must have at least three years of experience as a Legal Assistant in Estates or Tax law. A post-secondary Legal Assistant or Law Clerk program completion is required.

Skills

Document preparation
Proofreading
Estate planning
Wills administration
Database management
Accounting
Calendar management
Microsoft 365
Problem solving
Decision making
Interpersonal skills
Organization
Resourcefulness
Attention to detail

Benefits

Growth opportunities
On the job training
Competitive compensation
Benefits package
Hybrid working model
Mentor program
Wellness programs

Visa sponsorship

Not detected in the job text

Hiring contact email

ckelly@airdberlis.com

Keywords

Legal Assistant
Wills
Estates
Tax
Document preparation
Vaulting
Powers of Attorney
Trusts
Database
Accounting
Microsoft 365
Hybrid
Law Clerk
Administrative
Legal

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