Contracts & Contingent WF Analyst

Airswift is seeking a Contracts & Contingent Workforce Analyst to work with one of our Oil & Gas clients in Calgary, AB, on a 1-year contract with the potential to become permanent.

In this position, you will play a key role in supporting the administration, governance, and coordination of contract workforce resources that enable the safe and reliable operation of pipeline assets and the execution of capital projects. You will serve as a key liaison between business leaders, Supply Chain Management, Human Resources, Finance, and external staffing partners to deliver efficient and effective contingent workforce management services.

The successful candidate will demonstrate expertise in managing contractor lifecycle activities, maintaining workforce data and records, coordinating with staffing vendors and internal stakeholders, and ensuring compliance with company policies, contractual requirements, and workforce governance standards. Proficiency with tools such as Excel, SharePoint, and Power BI to support workforce planning, reporting, process improvement, and operational decision-making is also essential.

Key Responsibilities

• Coordinate Contractor Workforce Lifecycle Activities Support the administration of contingent workforce transactions including contractor onboarding, assignment creation, extensions, renewals, offboarding, reporting changes, and location transfers.

• Ensure requests are accurately processed and completed in accordance with approved workforce plans and business requirements.

• Maintain Contractor and Workforce Records Gather, validate, and maintain contractor information across workforce management systems, ensuring employee, vendor, assignment, cost centre, work directives, and reporting structure data is accurate and up to date.

• Regularly review records to identify and resolve discrepancies that may impact workforce reporting, compliance, or financial processes.

• Support Contractor Procurement and Engagement Processes Assist Supply Chain Management and business stakeholders with the engagement of contingent workers by coordinating supplier submissions, contractor documentation, and workforce approval requirements.

• Support the execution of approved sourcing strategies while ensuring adherence to established procurement and contractor engagement procedures.

• Coordinate Workforce contractor and Stakeholders Serve as a key point of contact between leaders, staffing agencies, contractors, Human Resources, Payroll, Finance, and Supply Chain Management.

• Facilitate the timely exchange of information to support contractor onboarding, assignment changes, invoice alignment, issue resolution, and workforce planning activities.

• Support Contractor Governance and compliance Review contractor requests and supporting documentation to ensure compliance with company policies, approval authorities, workforce governance standards, and contractual requirements.

• Monitor adherence to onboarding requirements, assignment terms, and documentation standards to mitigate operational and regulatory risk.

• Monitor Workforce Reporting and Data Analytics Prepare and maintain workforce reports, dashboards, and metrics using Excel, SharePoint, Power BI, and other business systems.

• Analyze workforce data to identify trends, validate information accuracy, support forecasting activities, and provide insights for operational decision-making.

• Assist with Contractor Contract Administration Support the administration of contingent workforce contracts, amendments, extensions, and associated documentation throughout the contractor lifecycle.

• Maintain records of contract status, assignment details, and vendor performance information while ensuring contractual obligations are appropriately documented and tracked.

• Drive Continuous Improvement and Technology Adoption Identify opportunities to improve contingent workforce processes through standardization, automation, reporting enhancements, and technology solutions.

• Assist in developing procedures, documentation, and AI-enabled tools that improve efficiency, data quality, service levels, and overall workforce management effectiveness.

Qualifications and Professional Experience

• Post-secondary education in Supply Chain Management, Business Administration, Operations Management, or related discipline.

• Preferred: Supply Chain Management Professional (SCMP) designation, or current SCMP student/candidate status.

• Minimum 3 years of progressive experience.

• Preferred: training in conflict resolution.

• General Oil and Gas product knowledge of Pipelines and Terminals.

• Familiar with industry standards.

• Experience in the following would be considered assets: ◦ Supply Chain Management ◦ Contractor Administration ◦ Vendor Management ◦ Workforce Governance ◦ HR Processes ◦ Financial Controls

• Advanced proficiency with Microsoft Excel and experience using SharePoint, Power BI, ERP systems, and workforce management platforms is considered an asset.

• A consistent track record of delivering high-quality work, managing competing priorities, and supporting key business processes or operational functions.

• Demonstrated ability to work effectively with colleagues and stakeholders from a variety of backgrounds and levels across the organization.

• Effective communication skills, including the ability to convey information clearly, respectfully, and professionally.

• Commitment to inclusive practices and a willingness to contribute positively to a collaborative and supportive workplace culture.

Working Conditions

● Willingness and ability to travel as required.

• May need to provide support outside of regular business hours and/or on the weekend.