Sr. Fleet Coordinator

Airswift is seeking a Sr. Fleet Coordinator/ Fleet Specialist to work with one of our Midstream clients in Calgary or Edmonton, AB, on a 1-year contract.

Scope

Technical and program management role responsible for optimizing fleet performance, managing supplier relationships, ensuring regulatory compliance, and supporting the strategic direction of the company's fleet program. Acts as the subject matter expert for fleet operations, lifecycle management, telematics, analytics, and vendor performance while driving continuous improvement initiatives across the organization.

The Fleet Specialist works closely with Operations, Health & Safety, Finance, Human Resources, Supply Chain, and external service providers to ensure fleet assets are safe, compliant, cost-effective, and aligned with business requirements.

Key Responsibilities

Fleet Lifecycle Management

• Develop and maintain vehicle lifecycle strategies, including acquisition, utilization, replacement, disposal, and remarketing.
• Monitor vehicle age, mileage, utilization, maintenance spend, and total cost of ownership to optimize asset performance.
• Prepare fleet replacement recommendations and support capital planning activities.
• Identify opportunities to right-size the fleet and improve asset utilization.

Supplier & Vendor Management

• Manage relationships with fleet management providers, leasing companies, OEMs, dealerships, maintenance networks, fuel providers, and telematics vendors.
• Monitor supplier performance against service level agreements (SLAs) and key performance indicators (KPIs).
• Support contract negotiations, renewals, vendor reviews, and sourcing initiatives.
• Resolve vendor performance issues and identify opportunities for cost savings and service improvements.

Fleet Analytics & Reporting

• Develop and maintain fleet dashboards, scorecards, and performance reports.
• Analyze utilization, maintenance, fuel consumption, downtime, collision trends, and lifecycle costs.
• Provide data-driven recommendations to improve fleet efficiency, safety, and cost performance.
• Support budgeting, forecasting, and financial reporting activities related to fleet operations.

Telematics & Driver Programs

• Administer telematics and IVMS platforms, ensuring data integrity and system effectiveness.
• Monitor driver behavior metrics such as speeding, harsh braking, seatbelt usage, idling, and vehicle utilization.
• Support coaching and corrective action processes in collaboration with operational leaders and Health & Safety.
• Identify opportunities to improve driver safety, compliance, and operational efficiency through data analytics.

Cost Optimization & Continuous Improvement

• Lead fleet cost reduction initiatives focused on maintenance, fuel, rentals, lifecycle optimization, and vendor performance.
• Identify process improvement opportunities and implement best practices across the fleet program.
• Benchmark fleet performance against industry standards and peer organizations.
• Support sustainability initiatives, including emissions reduction, idle management, and alternative vehicle technologies.

Regulatory Compliance & Governance

• Ensure compliance with regulatory requirements related to fleet operations, licensing, registrations, inspections, insurance, and record management.
• Maintain fleet policies, standards, and governance documentation.
• Support internal and external audits and compliance reviews.
• Monitor regulatory changes and industry best practices impacting fleet operations.

Procurement & Category Management Support

• Support sourcing activities related to vehicles, equipment, fuel, telematics, maintenance, rentals, and ancillary fleet services.
• Contribute to category strategies, supplier evaluations, and procurement planning activities.
• Assist with business case development and vendor selection processes.
• Support spend analysis and supplier consolidation opportunities.

Stakeholder Management

• Act as the primary point of contact for fleet-related inquiries and issue resolution.
• Collaborate with Operations to understand fleet requirements and service needs.
• Coordinate with Finance, HR, Health & Safety, and Supply Chain to ensure effective program delivery.
• Facilitate cross-functional fleet governance and continuous improvement initiatives.

Typical Experience

Education & Professional Background

• Bachelor's degree in Supply Chain Management, Business, Logistics, Engineering, Commerce, Asset Management, or a related discipline.
• Professional designation such as SCMP, CPM, CPSM, or fleet-specific certification considered an asset.
• 5-8 years of progressive experience in fleet management, transportation, asset management, procurement, category management, or a related field.

Knowledge & Technical Skills

• Strong understanding of fleet lifecycle management principles and total cost of ownership methodologies.
• Experience with fleet management systems, telematics platforms, maintenance management systems, and fleet analytics tools.
• Demonstrated experience in supplier relationship management, contract administration, and vendor performance management.
• Advanced analytical and reporting capabilities using fleet, operational, and financial data.
• Strong understanding of regulatory, safety, and compliance requirements related to commercial fleet operations.
• Proficiency in Microsoft Excel, Power BI, and data visualization tools.