Travel & Logistics Admin

Airswift is working with one of our major clients in the Oil & Gas industry to find a Travel & Logistics Admin to join their team in Calgary, AB (Quarry Park), on a part-time schedule . This is a 1-year contract with the possibility of extension.

Location: Calgary, AB (Quarry Park)

Schedule: Monday-Friday, 4 guaranteed hours per day, preferably 8am-12pm

Travel: Occasional travel to remote operational sites in Northern Alberta (approximately once per month).

Contract: 1-year contract

Position Summary

The Travel & Logistics Admin (Logistics Coordinator II) is responsible for supporting daily logistics and administrative activities for drilling operations. The role focuses on coordinating travel arrangements for field personnel, managing logistics-related communications, supporting purchase order (POs) and invoice processes, and maintaining accurate records and tracking tools.

This position works closely with operations teams, contractors, and field personnel to ensure travel and logistics requirements are coordinated efficiently.

Key Responsibilities

• Coordinate flight bookings and travel arrangements for contractors and field personnel.
• Support logistics activities across multiple drilling rig locations.
• Communicate travel schedules and logistics updates to personnel and stakeholders.
• Process and track purchase order requests.
• Assist with invoice follow-up and issue resolution.
• Monitor and respond to logistics-related emails and inquiries.
• Maintain spreadsheets, trackers, and logistics records.
• Provide administrative support to the operations team.
• Build and maintain positive working relationships with field personnel and contractors.
• Participate in occasional site visits to remote operational sites in Northern Alberta.

Required Qualifications

• High school diploma or equivalent.
• Minimum 2-3 years of experience in logistics coordination, administration, scheduling, or a similar support role.
• Strong Microsoft Excel and Outlook skills.
• Strong written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to work independently and manage multiple priorities.
• Self-motivated and team-oriented.

Preferred Qualifications

• Experience supporting oil & gas, drilling, or field operations environments.
• Experience coordinating travel or workforce logistics.
• Experience with purchase orders (POs) and invoice administration.

Ideal Candidate

• Detail-oriented and organized.
• Strong email and communication skills.
• Comfortable working with office personnel and field-based workers.
• Reliable, adaptable, and willing to take on additional administrative responsibilities as needed.
• Balanced interpersonal style with the ability to work effectively both independently and as part of a team.

About Airswift:

Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with unique project needs. With over 1000 employees and 9,000 contractors operating in over 60 countries, Airswift's geographical reach and pool of talent available is unmatched in the industry.