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Added 1 day ago
TB
Receptionist & Attendance Co-ordinator
The Bishop Strachan School
Toronto, ON
- Contract
The Receptionist and Attendance Coordinator serves as the first point of contact for students, staff, families, visitors, and service providers at BSS. As such, they are to welcome and…
Added 1 day ago
TH
Coordinator, Philanthropy
Trillium Health Partners
Mississauga, ON
- Full-time
The Coordinator, Philanthropy will report to the Manager, Philanthropy and provide administrative, stewardship, research and project coordination support to the Philanthropy team. This role…
Added 1 day ago
KA
Field Logistics Coordinator
KAIN Automation Control Systems Repair
Mississauga, ON
- Full-time
The Field Logistics Coordinator is a driving-based, client-facing role responsible for the majority of KAIN Automation's equipment pickups and deliveries across the GTA and surrounding…
Added 1 day ago
LH
Recruitment Coordinator
LevelUP HCS
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Reliable with admin: forms, trackers and follow-ups get done properly and on time
Added 2 days ago
SL
HR Coordinator
St. Lawrence College
Kingston, ON
- Contract
…primarily with the Talent Management Consultants, Total Rewards Coordinator, and the Senior Consultants Employee Relations and Workforce Abilities to support the various functions that…
Added 2 days ago
G
Patient Admin Coordinator/Medical Spa Receptionist
GraceMed
Toronto, ON
- $19 to $22 CAD / hour
- Part-time
Join Our Team! GraceMed Don Mills, Canadian Dermatology Centre, is looking for a Part-time Medical Spa Receptionist/ Patient Admin Coordinator to join our team!
Added 2 days ago
Program Admin Officer 3 (Translator)/Agent(e) de gestion de programmes 3 (Traducteur(-trice))
The Government of Nova Scotia
Halifax, NS
Program Admin Officer 3 (Translator)/Agent(e) de gestion de programmes 3 (Traducteur(-trice)), Permanent, HALIFAX
Added 3 days ago
RM
Branch Service Admin
Rocky Mountain Equipment
La Crête, AB
- Full-time
A Branch Service Admin is a branch hybrid role of Service Writer and Branch Administrator duties. The primary scope of the role is to liaison between customers in need of repairs and the…
Added 3 days ago
A
Travel & Logistics Admin
Airswift
Calgary, AB
- Contract
The Travel & Logistics Admin (Logistics Coordinator II) is responsible for supporting daily logistics and administrative activities for drilling operations. The role focuses on coordinating…
Added 4 days ago
TC
Business Coordinator - Fleet Equipment Management Program
The Corporation of The City of Victoria
Victoria, BC
- Other
The City of Victoria is seeking a Business Coordinator - Fleet Equipment Management Program to help guide the business and financial operations behind one of the region's most diverse…
Added 5 days ago
LC
Program Coordinator, Health Care Assistant Program
Langara College
Vancouver, BC
- Full-time
The Program Coordinator is responsible for the design, development, organization, promotion, implementation and evaluation of one or more specific programs within Langara College Continuing…
Added 5 days ago
EI
Business Admin and Operations Coordinator
ELEQRON INC.
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Eleqron Inc. is seeking an organized, proactive, and dependable Business Admin & Operations Coordinator to provide day-to-day administrative support to our team and help keep our office…
Added 6 days ago
EI
Business Admin & Operations Coordinator
ELEQRON INC.
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Eleqron Inc. is seeking an organized, proactive, and dependable Business Admin & Operations Coordinator to provide day-to-day administrative support to our team and help keep our office…
Added 7 days ago
Maintenance Enforcement Officer (Program Admin Officer 3) (Relief)
The Government of Nova Scotia
SYDNEY, NS
As the Enforcement Officer, you will be supported by the Coordinator and in accordance with the Maintenance Enforcement Act, you will be responsible to exercise the authority of the…
Added 7 days ago
KA
Field Logistics Coordinator
KAIN Automation Control Systems Repair
Mississauga, ON
- Full-time
The Field Logistics Coordinator is a driving-based, client-facing role responsible for the majority of KAIN Automation's equipment pickups and deliveries across the GTA and surrounding…
Added 8 days ago
GO
Maintenance Enforcement Officer (Program Admin Officer 3) (Relief)
Government of Nova Scotia
Sydney Indian Reserve No. 28A, NS · Sydney, NS
- Full-time
As the Enforcement Officer, you will be supported by the Coordinator and in accordance with the Maintenance Enforcement Act, you will be responsible to exercise the authority of the…
Added 8 days ago
S
Administrative Assistant/Project Coordinator
SGS
Burlington, ON
- Contract
The Admin / Junior Project Coordinator provides administrative, documentation, and project coordination support to the Burlington office and technical team. The role supports inspectors,…
Added 8 days ago
S
Administrative Assistant/Project Coordinator
SGS
Burlington, ON
- Contract
The Admin / Junior Project Coordinator provides administrative, documentation, and project coordination support to the Burlington office and technical team. The role supports inspectors,…
Added 8 days ago
G
Women in Science, Climate Change, Climate Action, Environment
GoodWork.ca
Vancouver, BC
- Full-time
With the Communications & Fundraising Coordinator, develop and maintain relationships with donors, funders, and community partners.
Added 8 days ago
MD
Volunteer Mentor Program Coordinator - State Prog Admin Prin
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Working Title: Volunteer Mentor Program Coordinator
Added 8 days ago
PROGRAM COORDINATOR QUALITY ASSURANCE
City of Toronto
ON · Toronto, ON
Division & Section: Social Development, Finance & Admin, Community Safety & Wellbeing
Added 9 days ago
CE
HSE Systems Admin Coordinator
CES Energy Solutions Corp.
Calgary, AB
- Full-time
…advanced chemical solutions throughout the life cycle of the oil…
Added 9 days ago
MD
Case Coordinator - State Prog Admin Intermediate
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
The Case Coordinator is responsible for administering and coordinating MDHR’s intake process including several procedural functions to ensure effective delivery of services under the…
Added 9 days ago
HC
Healthcare Outreach & Partnership Builder
Healthcord Cryogenics
Toronto, ON
- Full-time
Bachelor's degree in business, marketing, life sciences, health sciences, communications, kinesiology, psychology, health admin or related field (recent graduates welcome if career-focused).
Added 9 days ago
DW
Finance and Administrative Coordinator
Developing World Connections
Kamloops, BC
- Full-time
A post-secondary certificate, diploma or bachelor’s degree in Business Administration, Commerce, Finance, or a related field.

Airswift

Travel & Logistics Admin

Calgary, AB, Canada

Contract

Apply About employer

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Job details

Job type: Contract
Apply by: Nov 20, 2026
Experience: Minimum 2-3 years of experience in logistics coordination, administration, scheduling, or a similar support role.
Posting language: English
Posted: Oct 21, 2026

Original job description

Airswift is working with one of our major clients in the Oil & Gas industry to find a Travel & Logistics Admin to join their team in Calgary, AB (Quarry Park), on a part-time schedule . This is a 1-year contract with the possibility of extension.

Location: Calgary, AB (Quarry Park)

Schedule: Monday-Friday, 4 guaranteed hours per day, preferably 8am-12pm

Travel: Occasional travel to remote operational sites in Northern Alberta (approximately once per month).

Contract: 1-year contract

Position Summary

The Travel & Logistics Admin (Logistics Coordinator II) is responsible for supporting daily logistics and administrative activities for drilling operations. The role focuses on coordinating travel arrangements for field personnel, managing logistics-related communications, supporting purchase order (POs) and invoice processes, and maintaining accurate records and tracking tools.

This position works closely with operations teams, contractors, and field personnel to ensure travel and logistics requirements are coordinated efficiently.

Key Responsibilities

Coordinate flight bookings and travel arrangements for contractors and field personnel.
Support logistics activities across multiple drilling rig locations.
Communicate travel schedules and logistics updates to personnel and stakeholders.
Process and track purchase order requests.
Assist with invoice follow-up and issue resolution.
Monitor and respond to logistics-related emails and inquiries.
Maintain spreadsheets, trackers, and logistics records.
Provide administrative support to the operations team.
Build and maintain positive working relationships with field personnel and contractors.
Participate in occasional site visits to remote operational sites in Northern Alberta.

Required Qualifications

High school diploma or equivalent.
Minimum 2-3 years of experience in logistics coordination, administration, scheduling, or a similar support role.
Strong Microsoft Excel and Outlook skills.
Strong written and verbal communication skills.
Strong organizational and time-management skills.
Ability to work independently and manage multiple priorities.
Self-motivated and team-oriented.

Preferred Qualifications

Experience supporting oil & gas, drilling, or field operations environments.
Experience coordinating travel or workforce logistics.
Experience with purchase orders (POs) and invoice administration.

Ideal Candidate

Detail-oriented and organized.
Strong email and communication skills.
Comfortable working with office personnel and field-based workers.
Reliable, adaptable, and willing to take on additional administrative responsibilities as needed.
Balanced interpersonal style with the ability to work effectively both independently and as part of a team.

About Airswift:

Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with unique project needs. With over 1000 employees and 9,000 contractors operating in over 60 countries, Airswift's geographical reach and pool of talent available is unmatched in the industry.

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More about this job

Responsibilities

Coordinate flights and travel arrangements for contractors and field personnel, and support logistics across drilling rig locations, including occasional visits to remote sites. Track purchase orders and invoices, respond to logistics inquiries, maintain records and spreadsheets, and provide administrative support to operations.

Requirements

A high school diploma or equivalent and at least 2–3 years of experience in logistics coordination, administration, scheduling, or a similar support role are required. Candidates should have strong Excel and Outlook skills, communication and organizational abilities, and the capacity to work independently while managing multiple priorities; oil and gas, travel logistics, and PO or invoice experience are preferred.

Skills

Travel Coordination
Logistics Coordination
Flight Bookings
Scheduling
Microsoft Excel
Microsoft Outlook
Purchase Order Processing
Invoice Administration
Written Communication
Verbal Communication
Organization
Time Management
Recordkeeping
Stakeholder Communication
Administrative Support
Prioritization

Visa sponsorship

Not detected in the job text

Keywords

Oil And Gas
Drilling Operations
Travel Coordination
Logistics Coordination
Flight Bookings
Field Personnel
Contractors
Workforce Logistics
Scheduling
Purchase Orders
Invoice Administration
Microsoft Excel
Microsoft Outlook
Spreadsheets
Trackers
Logistics Records
Email Communications
Stakeholder Communication
Administrative Support
Remote Site Visits
Northern Alberta
Calgary
Operations Support

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