Executive Secretary
- SK, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- 4–5 years of relevant experience in executive secretarial, administrative, or a similar role.
- Posting language
- English
- Posted
Original job description
Closure Date: Dec 31, 2026 Reference Number: 502 Abu Dhabi
Qualification
Qualification
- Bachelor’s degree in English Literature, English Linguistics, Business Administration, or a related field.
- Additional professional qualifications in secretarial or administrative management are an advantage.
- Schedule and coordinate important meetings, conferences, and appointments as required.
- Attend meetings, prepare accurate minutes, and follow up on agreed actions.
- Prepare, compile, proofread, and revise official documents, reports, and correspondence in English and Arabic.
- Maintain accurate records, files, and confidential documents.
- Prepare reports, presentations, letters, and other official correspondence accurately and efficiently.
- Organize information and maintain reference files and databases for easy access and use.
- Answer, screen, and direct telephone calls and respond to emails, messages, and other correspondence in a timely and professional manner.
- Respond to inquiries and provide efficient administrative and secretarial support to senior management.
- Conduct research, collect relevant information, and organize and categorize information as required.
- Coordinate and arrange travel schedules, flight bookings, accommodation, and other travel arrangements for senior management.
- Coordinate with internal departments and external parties on behalf of senior management when required.
- Maintain confidentiality and ensure the proper handling of sensitive information and documents.
- Monitor schedules, appointments, deadlines, and follow-up actions to ensure timely completion.
- Perform other related duties and responsibilities as assigned by management.
- 4–5 years of relevant experience in executive secretarial, administrative, or a similar role.
- Excellent command of English and Arabic, both written and spoken.
- Excellent proficiency in Microsoft Office Suite and other relevant administrative software, with the ability to learn new systems and applications.
- Typing speed of at least 40 words per minute.
- Ability to handle confidential information and sensitive matters with a high level of professionalism and discretion.
- Excellent organizational and time-management skills with strong attention to detail.
- Strong communication, interpersonal, and coordination skills.
- Ability to manage multiple tasks, prioritize workload, and meet deadlines.
- Ability to work effectively under pressure and handle urgent requests when required.
- Professional appearance and conduct, with the ability to deal confidently and courteously with senior management, staff, students, and external stakeholders.
- Previous experience in a university or higher education institution is an advantage.
More about this job
Responsibilities
Coordinate meetings, appointments, travel, correspondence, and administrative support for senior management, while preparing and proofreading official documents in English and Arabic. Maintain confidential records, track schedules and follow-up actions, conduct research, and coordinate with internal departments and external parties.
Requirements
Requires a bachelor’s degree in English Literature, English Linguistics, Business Administration, or a related field; additional secretarial or administrative management qualifications are an advantage. Candidates need 4–5 years of relevant experience, excellent written and spoken English and Arabic, strong Microsoft Office skills, typing speed of at least 40 words per minute, and discretion, organization, and communication skills.
Skills
- Executive Secretarial Support
- Administrative Support
- Meeting Coordination
- Minute Taking
- Document Preparation and Proofreading
- Records and File Management
- Confidential Information Handling
- Microsoft Office
- English and Arabic Communication
- Travel Coordination
- Calendar and Schedule Management
- Research and Information Organization
- Time Management
- Attention to Detail
- Stakeholder Coordination
- Typing at 40 Words per Minute
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Education
- Management & Leadership
Keywords
- Executive Secretary
- Executive Secretarial Support
- Administrative Management
- Bachelor’s Degree
- English Literature
- English Linguistics
- Business Administration
- Meeting Coordination
- Conference Coordination
- Appointment Scheduling
- Minute Taking
- Official Documents
- Proofreading
- English
- Arabic
- Records Management
- Confidential Documents
- Microsoft Office Suite
- Administrative Software
- Telephone Screening
- Email Correspondence
- Research
- Travel Arrangements
- Flight Bookings
- Accommodation
- Senior Management
- Time Management
- Typing Speed
- Higher Education
- University