Office administrator jobs in Canada

Find office administrator jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Sep 20, 2026

Hiring at a glance

View jobs

Open jobs: 596
Employers: 458

Advertised starting pay

Average starting payCAD / year: $58,898Across 54 listings
Average starting payCAD / hour: $23.45Across 25 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%1 listing
Hybrid: 9%56 listings
On-site: 90%539 listings

Employers hiring include 123Dentist (14), Edward Jones (7), Government of Alberta (6).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office administrator jobs in Canada

Save this search

Added 1 month ago
Kaska Liaison Officer
Coeur Mining, Inc.
Northern Rockies, BC
$80,000 to $95,000 CAD / year
Full-time
Added 8 days ago
Office Administrator (Entry Level)
Evertz
Burlington, ON
Full-time
We are seeking a reliable, organized, and proactive Office Administrator to join our team. Administrators are vital to the success of our business model, playing a key role in both internal…
Added 2 months ago
Office Manager | Permanent Full-Time
Sienna Senior Living
Gravenhurst, ON
Full-time
Added 2 months ago
Office Manager - Fraserview Dentist, Vancouver, BC
123Dentist
Vancouver, BC
$35 to $45 CAD / hour
Full-time
The team at Fraserview Dentist located in Vancouver, BC are looking for a passionate, hard-working Office Manager on a full-time basis.
Added 9 days ago
Administrative Office Manager
WINMAR® Property Restoration Specialists - Corporate
Regina, SK
$55,000 to $60,000 CAD / year
Full-time
The Administrative Office Manager is responsible for overseeing all office, administrative, and clerical operations to ensure the location runs efficiently, compliantly, and with strong…
Added 3 months ago
Chief Administrative Officer
MNP Executive Search & Professional Recruitment
British Columbia · British Columbia, Canada
Full-time
Added 2 months ago
Administrative Coordinator - Finance
West Coast Seniors Housing Management Limited Partnership
Parksville, BC
$50,000 to $60,000 CAD / year
Full-time · Temporary
Added 2 months ago
Administrative Coordinator
RSMI-JTAC
Jasper, AB
Added 2 months ago
Youth Services Administrative Coordinator
The Pod Group
Mississauga, ON
Added 9 days ago
Medical Office Administrator
MedSleep
Kingston, ON
Full-time
Medical Office Administrator – Kingston, ON – Full-Time
Added 8 days ago
Office Administrator YYZ
Swissport International AG
Mississauga, ON
Full-time
Added 9 days ago
Administrative Coordinator
Porter Airlines Inc.
Toronto, ON
Full-time
Added 1 month ago
GMR - Dispatch Supervisor & Peak Office Administrator (Full Time Seasonal or Year Round)
Northland Properties
North Vancouver, BC
Full-time
Job Title: Dispatch Supervisor & Peak Office Administrator
Added 11 days ago
Business Office Manager
Yee Hong Centre For Geriatric Care
Toronto, ON · Scarborough Finch II
Full-time
Added 3 months ago
Office Coordinator- Shop at Home
Linen Chest
Vaughan, Ontario
Full-time
Linen Chest- Office Coordinator | Shop at Home Department
Added 2 months ago
Integrated Systems Testing Coordinator
Inviro Engineered Systems
Toronto, ON
Full-time
At INVIRO, we pride ourselves on fostering a supportive work environment. Our office
Added 9 days ago
Office Manager – Wholesale Distribution
Wealthy Recruiting
Montreal, QC
Full-time
Added 8 days ago
Receptionist & Office Administrator
Paladin Canada
Saskatoon, SK
Full-time
Paladin Canada is seeking a Receptionist & Office Administrator to support the daily operations of our Saskatoon office.
Added 9 days ago
Executive Assistant & Office Coordinator
Alberta Cancer Foundation
Edmonton, AB
Full-time
Added 11 days ago
Dental Office Manager
Dental Choice
Calgary, AB
Full-time
…awaits! We are seeking a Dental Office Manager that Leads with a Smile and Positive Energy!<p…
Added 2 months ago
Retail Associate / Office Administrator
Pitch Management
Brechin Point, ON · Brechin, Ontario
Temporary
Grand Harbour Marina is looking for a motivated, organized, and customer-focused Associate & Office Administrator to become an integral part of our marina operations team.
Added 2 months ago
Field Office Administrator
GHD Group Pty Ltd
Markham, ON
…Whitby, Toronto, and Mississauga Offices is looking for a Field Office Administrator to work as part of a contract administration team on…
Added 9 days ago
office administrator
Take 5 Oil Change
Coquitlam, BC
Full-time
Added 9 days ago
Office Manager
Primacorp Ventures Inc
Niagara-on-the-Lake, ON
Added 8 days ago
Customer Service and Office Administrator-Floating
Craftsman Collision
Courtenay, BC · Duncan, BC · Nanaimo, BC · Victoria, BC
Full-time
We are currently seeking a full-time Customer Service and Office Administrator for coverage at various Victoria Island shop locations. This is a floating position, applicants must have…

Alberta Cancer Foundation

Executive Assistant & Office Coordinator

Edmonton, AB, T5J 3H1, Canada

Job type: Full-time
Experience: Minimum 3-5 years of experience in a senior assistant role supporting senior management OR 3-5 years of experience as an Executive Assistant to Senior Executive staff members
Posting language: English
Posted: Sep 11, 2026

Apply About employer

Applications open in a new tab.

Original job description

Make a Meaningful Impact in the Lives of Albertans

At the Alberta Cancer Foundation, we exist to create more hope and more moments for Albertans facing cancer, no matter where they live or the type of cancer they’re facing. But we can’t do it alone. It is the collective actions of our team –alongside our volunteers, partners and donors –that are pivotal to ensuring every Albertan facing cancer has the support they need and the treatment they deserve, now and into the future.

Opportunity

Reporting to the Vice President, Communications & Community Partnerships and supporting the Vice President, Impact & Accountability, the Executive Assistant & Office Coordinator is a trusted partner who helps drive the efficient and effective operation of the Foundation. Leveraging a broad range of administrative knowledge, practical expertise, and strong organizational skills, this role provides comprehensive executive support and proactively resolves issues to ensure priorities are executed seamlessly.

Based in the Foundation's Edmonton office, the Executive Assistant & Office Coordinator serves as a key point of contact for staff, partners, donors, and visitors. This role acts as an important resource for information, coordination, and administrative support, helping to facilitate communication, triage requests, and ensure the smooth day-to-day operation of the office. As a representative of the Foundation and the Executive Leadership Team, the incumbent demonstrates the highest standards of integrity, professionalism, and discretion in all interactions.

As a key contributor to organizational success, the Executive Assistant & Office Coordinator embraces a hands-on approach in a dynamic environment, coordinating office operations, supporting leadership priorities, and helping ensure the Foundation remains organized, responsive, and focused on advancing its mission.

How You'll Contribute

Executive Support

Provides a bridge for smooth communication between the Executive(s) office and internal departments; demonstrates leadership to maintain credibility, trust and support with senior management & all Foundation staff.
Prepare, edit, and send internal and external correspondence, reports and presentations on behalf of the Executive(s) upon request.
Act as a reputation and relationship builder within the organization and champion amongst external partners, donors, patients and volunteers
Apply an exceptional organizational and anticipatory skillset to ensure all levels of tasks – big and small – are completed with expediency
Proactive inbox and calendar management for the Executive Team
Provide end-to-end meeting support, including:
- Booking space, accommodation, catering, A/V requirements, etc.
- Preparing agendas, presentations and meeting packages for circulation
- Participating in meetings to capture minutes, decisions and actions and ensure follow-up
Establish rapport with identified stakeholders in the community to build professional relationships on behalf of the Foundation and to coordinate meeting schedules and communications.
Book and coordinate all travel needed for the Executive Team
Process expense reimbursements, reconciliations, invoices and track payments, this may include performing this function for Direct reports to the Executive.
Ensure your detailed eye has proofed and edited documentation in addition to facilitating Executive sign-off when required
Support the Executives with ad-hoc project-related work that may be comprehensive in nature and broad in scope
Ad-hoc administrative and/or project management support to leaders within the respective departments
Serve as back-up support for fellow Executive Assistants during absences, vacations, etc.

Office Coordination

Support full scope administration that may include meeting coordination, office management, ad hoc projects, office tours and general administration that keep the Foundation’s office running smoothly.
Responsible for effectively interacting with a wide variety of prospective Alberta Cancer Foundation (Foundation) stakeholders: prospective & current donors, grateful patients, family members, AHS staff & volunteers, event organizers & participants, and the community at large.
Core accountability for the day-to-day management of the office space including, office coverage during public hours (8:30am-4pm), coordination of assigned workspaces and any office safety or emergency procedures (i.e.: fire drills).
Work closely with the Foundation Operations Support team to build and maintain process, systems and tools that maximize productivity and office efficiency for staff
Manage all courier services for the Edmonton office, and supports in coordination of all Calgary couriers, including tracking and coding of courier invoices.
Manages all office supplies inventory/needs for the Edmonton office and supports Calgary office when needed, including tracking and coding of supply invoices.
Primary liaison responsible for facilitating building maintenance and managing tenant relations.
Supports the facilitation, trouble shooting and resolution of office equipment and technology needs, largely through third party delivery.

What You'll Bring to the Team

Education in Office Administration, Business Administration, or other relevant discipline
Minimum 3-5 years of experience in a senior assistant role supporting senior management OR 3-5 years of experience as an Executive Assistant to Senior Executive staff members
Well versed in Microsoft Office Suites, including Word, Excel, Outlook, PowerPoint and O365.
Experience in MS Teams/SharePoint and supporting virtual/hybrid meeting platforms are an asset
Previous experience overseeing office management responsibilities.
Ability to build rapport and relationships with all types of individuals at all levels
Takes initiative and proactive ownership of tasks, with confidence to offer solutions and gain buy-in
Strong organizational and problem-solving skills; proving calm, resourceful and resilient when under pressure
Exercise sound judgment in managing competing priorities and responding to emerging issues.
Knowledge of Philanthropy and CRA law for charities is an asset
Clear Background Check
Driver’s License & access to personal vehicle (if required)

Why Join the Alberta Cancer Foundation?

We offer a flexible, supportive workplace where your well-being matters - along with a competitive compensation package, professional development opportunities, and the chance to work alongside a passionate, mission-driven team.

This posting will remain open until September 28, 2026

Apply About employer

More about this job

Responsibilities

The Executive Assistant & Office Coordinator provides comprehensive executive support to senior leadership while managing day-to-day office operations. This role acts as a key point of contact for stakeholders and ensures efficient communication and administrative workflows across the organization.

Requirements

Candidates must have 3-5 years of experience in a senior assistant or executive assistant role supporting senior management. Proficiency in Microsoft Office Suite and a background in office administration or a related business discipline are required.

Skills

Executive support
Office management
Calendar management
Meeting coordination
Communication
Relationship building
Problem-solving
Organizational skills
Microsoft Office Suite
Project management
Administrative support
Expense reconciliation
Proofreading
Stakeholder management
Time management

Benefits

Flexible workplace
Supportive workplace
Professional development opportunities

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Office Coordinator
Administrative Support
Microsoft Office
Outlook
Word
Excel
PowerPoint
O365
MS Teams
SharePoint
Philanthropy
CRA Law
Charity
Stakeholder Relations
Project Management
Office Management
Operations Support
Communication
Reporting
Travel Coordination
Expense Management
Building Maintenance
Inventory Management
Non-profit

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