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Added 15 mins ago
NH
NURSING UNIT CLERK
Northern Health - BC
Quesnel, BC
- Full-time
Northern Health is looking for an experienced, highly efficient, and self-directed Administrative Assistant/Nursing Unit Clerk to support the Nursing department.
Added 44 mins ago
AH
Administrative Support III
Alberta Health Services
Lethbridge, AB
- Part-time
…reporting directly to the Manager of Ambulatory Clinics and Administration. Key Responsibilities as Directed and Required by Leadership include but are not limited to the following:…
Added 44 mins ago
AH
Administrative Support III
Alberta Health Services
Lethbridge, AB
- Part-time
…reporting directly to the Manager of Ambulatory Clinics and Administration. Key Responsibilities as Directed and Required by Leadership include but are not limited to the following:…
Added 44 mins ago
AH
Anesthesia Assistant
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Full-time
Looking to grow professionally? Your next opportunity starts here - join our Anesthesia Care Team as an Anesthesia Assistant (AA). In this multi-site role, you’ll have the opportunity to…
Added 1 hour ago
BV
ASSISTANT MANAGER
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Saskatoon, SK · Greater Saskatoon Metropolitan Area
- Full-time
Added 1 hour ago
NA
Business Support Assistant - CAMHS
NHS Ayrshire & Arran
Saskatoon, SK
- Full-time
Holds a recognised Administration qualification, such as:
Added 1 hour ago
NS
Business Support Assistant - CAMHS
NHS Scotland
Saskatoon, SK
- Full-time
Holds a recognised Administration qualification, such as:
Added 2 hours ago
M
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- Full-time
Baccalauréat en administration des affaires, en sciences de la vie, en communications, en économie ou dans un domaine connexe (les personnes récemment diplômées sont vivement encouragées à…
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assistant manager - retail
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Added 2 hours ago
CH
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Covenant House Vancouver - Vancouver, BC
Vancouver, BC · Covenant House Vancouver - Seymour
- Full-time
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Added 3 hours ago
SD
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- Part-time
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Added 4 hours ago
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- Internship
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Added 4 hours ago
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Medical Office Assistant / Medical Secretary Certification
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CUPE - Hiver 2027 - TA ECO6174A
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Ottawa, ON · Social Sciences Building
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
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Added 5 hours ago
CO
Administrative Assistant 3 - Front Desk
City of Saint John
Saint John, NB
- Full-time
…Coordinator, the position is responsible for general reception and administration duties for the Saint John Police Force as outlined in the Standard Operating…
Added 5 hours ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
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Added 5 hours ago
LC
Pharmacy Assistant, Hourly Part Time Day
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Diploma from a Pharmacy Assistant credited course preferred
Added 5 hours ago
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Fellowship and Bursary Administrative Assistant
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Montreal, QC
- Full-time
Reporting to the Chair of the Department of Pediatric Surgery, the Fellowship and Bursary Administrative Assistant provides administrative support to the department’s fellowship and…
Added 5 hours ago
LC
Pharmacy Assistant, Hourly Full Time Flexible Shifts
Loblaw Companies Limited
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- Full-time
Diploma from a Pharmacy Assistant credited course preferred
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Alberta Health Services

Administrative Support III

Lethbridge, AB, Canada

Part-time

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Job details

Job type: Part-time
Apply by: Dec 6, 2026
Posting language: English
Posted: Nov 6, 2026

Original job description

Your Opportunity:

The Administrative Support III Front Desk position provides a diverse set of activities for the Home Care management teams within Assisted Living Alberta, reporting directly to the Manager of Ambulatory Clinics and Administration. Key Responsibilities as Directed and Required by Leadership include but are not limited to the following: Clinical Support: Checking in patients. Interviews patients to obtain relevant information (e.g. demographic or health information). Scheduling a variety of appointments for nursing and specialty physician clinics. Operational Support: Responds to inquiries related to operational procedures. Maintains spreadsheet of staff absence calls, and sends email notifying home care office of staff absence calls. Sends, receives and files clinic faxes including directing incoming referrals. Operates various office equipment and acts as resource to staff for support related to fax machines, photocopiers, label printers, phones, and computers. Switchboard: Manages 3 phone lines, directing calls to 100+ staff including RN case managers, Assistant Head Nurses, Managers, LPN’s, Social Workers, Educators, other administrative support staff, as well as other programs and agencies. Passes messages to staff from patients, physicians, and other programs by utilizing MS Teams, voicemail, and email.

Description:

As an Administrative Support III, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Transition Company: Assisted Living Alberta Classification: Administrative Support III Union: AUPE GSS Unit and Program: Integrated Home Care Primary Location: Melcor Centre Location Details: As Per Location Multi-Site: Not Applicable FTE: 0.60 Posting End Date: 13-NOV-2026 Temporary Employee Class: Temp P/T Benefits Date Available: 14-DEC-2026 Temporary End Date: 23-MAY-2028 Hours per Shift: 7.75 Length of Shift in weeks: 5 Shifts per cycle: 15 Shift Pattern: Days, Evenings, Weekends Days Off: As Per Rotation Minimum Salary: $25.72 Maximum Salary: $31.25 Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of Grade 12 or equivalent.

Additional Required Qualifications:

Knowledge and operation of Microsoft Office, Outlook, Word and Excel. Confident to work independently and in a team environment with excellent communication skills. Skilled at paying close attention to detail. Demonstrated ability to maintain a professional image, manage stressful situations with empathy and to remain calm, courteous, sensitive and tactful at all times. Able to prioritize work and cope with frequent interruptions. Must be able to work all shifts based on operational needs.

Preferred Qualifications:

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More about this job

Responsibilities

Provides front-desk and administrative support to Home Care management teams, including checking in patients, gathering information, and scheduling clinic appointments. Handles inquiries, referrals, faxes, staff absence notifications, office equipment support, and calls and messages for staff and partner organizations.

Requirements

Requires completion of Grade 12 or equivalent and knowledge of Microsoft Office, Outlook, Word, and Excel. Candidates must communicate well, work independently and as part of a team, maintain professionalism and empathy under stress, manage interruptions, and be available for all shifts as operationally required.

Skills

Patient Check-In
Patient Interviews
Appointment Scheduling
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Telephone Switchboard Operation
Fax Management
Referral Processing
Records Filing
Staff Absence Tracking
Communication
Attention To Detail
Prioritization
Empathy

Visa sponsorship

Not detected in the job text

Keywords

Assisted Living
Home Care
Integrated Home Care
Administrative Support
Front Desk
Patient Check-In
Patient Interviews
Demographic Information
Health Information
Appointment Scheduling
Nursing Clinics
Specialty Physician Clinics
Operational Procedures
Staff Absence Calls
Clinic Faxes
Incoming Referrals
Office Equipment
Fax Machines
Photocopiers
Label Printers
Telephone Switchboard
Microsoft Teams
Voicemail
Email
Microsoft Office
Outlook
Word
Excel
Confidentiality
Prioritization

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