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Added 4 mins ago
Research Assistant - Stories as Care Project
Okanagan College
Kelowna, BC
Added 4 mins ago
Administrative Assistant [ Receptionist - Temporary 12 Month Contract ]
Doane Grant Thornton
St. John's, NL
Temporary
As an Administrative Assistant [Receptionist - Temporary 12 Month Contract] your responsibilities will include:
Added 4 mins ago
Audiovisual Assistant B (CIRMMT)
McGill University
Magog, QC
Part-time
…incumbents may be asked to perform some elements of Audio/Video Assistant level “A” tasks in addition to the above listed…
Added 4 mins ago
Teaching Assistant - QLSC 600D2 Foundations of Quantitative Life Sciences - Winter 2027
McGill University
Sherbrooke, QC
Part-time
Added 19 mins ago
Continuing Care Assistant
HealthCareersInSask.ca
Wolseley, SK
Part-time
Added 19 mins ago
Continuing Care Assistant
HealthCareersInSask.ca
Moosomin, SK
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Added 19 mins ago
Continuing Care Assistant
HealthCareersInSask.ca
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Undergraduate and Graduate Assistant (Term 1 year, 80% FTE)
University of Toronto
Toronto, ON
Reporting to the Centre Manager, the Undergraduate and Graduate Assistant will be the first point of contacts for students, faculty and visitors to the Centre. The incumbent will be…
Added 47 mins ago
Administrative Assistant / Receptionist
Donysh inc.
Toronto, ON · Greater Toronto Area, Canada
Full-time
We’re Hiring! Administrative Assistant / Receptionist
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Program Assistant
Dalhousie University
Halifax, NS
Part-time
Non-probationary bargaining unit employees ( NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the…
Added 1 hour ago
Dialysis Assistant – Dialysis #479-26
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Added 1 hour ago
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Occupational Therapist
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Ajax, ON
$37.94 to $47.91 CAD / hour
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…occupational therapy area which may be carried out by the Therapy Assistant; ensures that the environment of the occupational therapy treatment area meets client’s needs; maintains clinical…
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ST. SYLVESTER CC/SA/EDP - Assistant Teacher
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Job Description: Provides support to a unit/department by performing reception, clerical, portering and cleaning duties.
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Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
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Cross-Trained General Duty Technologist - Repost
Winnipeg Regional Health Authority
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Graduate of an approved Laboratory or Radiology Assistant Program.
Added 2 hours ago
Nursing Assistant - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Successful completion of a Nursing Assistant program or equivalent (both the Health Care Aide and Unit Clerk programs) required.
Added 2 hours ago
Program Assistant
Dalhousie University
Halifax, NS
Full-time
Non-probationary bargaining unit employees ( NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the…

Alberta Health Services

Administrative Support IV

Calgary, AB, Canada
Greater Calgary Metropolitan Area, Canada

Pay: Classification: Administrative Support IV Union: AUPE GSS Unit and Program: Hospitalist Program Primary Location: Peter Lougheed Centre Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 01-OCT-2026 Temporary Employee Class: Temp F/T Benefits Date Available: 12-OCT-2026 Temporary End Date: 20-AUG-2027 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $28.49 Maximum Salary: $34.62 Vehicle Requirement: Not Applicable
Job type: Temporary
Apply by: Oct 24, 2026
Posting language: English
Posted: Sep 24, 2026

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Original job description

Your Opportunity:

The Hospitalist Program at Peter Lougheed Centre is seeking a highly organized, detail oriented, and proactive Administrative Support IV. This role is ideal for a professional who excels in complex scheduling coordination, physician support, data tracking, and managing multiple priorities with minimal supervision. As the administrative contact for PLC Hospitalists, you will engage with internal and external stakeholders, support physician operations, and ensure smooth scheduling and program workflow. You will play a key role in maintaining program efficiency, supporting physician needs, and ensuring compliance with internal processes. This full-time position requires the successful candidate to work on site at the Peter Lougheed Centre and involves prolonged sitting and computer use, and occasional lifting or moving up to 10 pounds. In this role, you will manage physician schedules online, support leadership by addressing coverage gaps and coordinating follow-up with physicians. Track CME attendance and prepare annual credit letters, process physician invoices, maintain physician and preceptor contact lists. Support onboarding for new physicians, residents, and learners, act as primary liaison with Learner Scheduler. Provide general administrative assistance including reception coverage, document management, communication coordination, and troubleshooting pager, IT, and Connect Care access. Organize meetings by preparing agendas and minutes, booking rooms and virtual links, and assist with data compilation, periodic reviews, and other tasks as assigned by Hospitalist leadership. This position works closely with and receives direction from PLC Hospitalist physician leads, requiring timely and professional communication across multiple channels, including email, phone, and messaging platforms.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Classification: Administrative Support IV Union: AUPE GSS Unit and Program: Hospitalist Program Primary Location: Peter Lougheed Centre Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 01-OCT-2026 Temporary Employee Class: Temp F/T Benefits Date Available: 12-OCT-2026 Temporary End Date: 20-AUG-2027 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $28.49 Maximum Salary: $34.62 Vehicle Requirement: Not Applicable

Required Qualifications:

Some post-secondary education.

Additional Required Qualifications:

Minimum 3 years of full-time experience in an administrative role within a healthcare environment, including experience with minute-taking, data entry and tracking, administrative coordination, and use of virtual meeting software. Minimum intermediate competency in Microsoft Office (including Word, Outlook, Excel, PowerPoint). Excellent verbal communication and interpersonal skills with demonstrated patience, tact, and diplomacy. Strong customer service orientation. Ability to work independently to prioritize and complete tasks within an environment with frequent interruptions and competing demands. Strong understanding of patient and business privacy. Excellent attention to detail. Completion of Administrative Professional program, Medical Office Assistant/Unit Clerk program or similar. Technical skills will be assessed for any candidate invited to an interview.

Preferred Qualifications:

Previous experience providing administrative support to physicians. Experience with and/or knowledge of physician billing. Training and experience with Connect Care. Advanced proficiency with Office applications. Prior experience updating ROCA. Experience processing financial payments.

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More about this job

Responsibilities

Manage physician schedules, coverage coordination, CME tracking, invoices, contact lists, and onboarding for physicians, residents, and learners. Provide general administrative support, organize meetings, maintain communications, troubleshoot access and technology issues, and assist with data compilation and program reviews.

Requirements

Requires some post-secondary education, at least three years of full-time administrative experience in a healthcare environment, and completion of an administrative professional, medical office assistant/unit clerk, or similar program. Candidates must have intermediate Microsoft Office skills, experience with minute-taking, data tracking and virtual meeting software, strong communication and customer service skills, attention to detail, and an understanding of privacy requirements.

Skills

Complex Scheduling
Physician Support
Data Tracking
Administrative Coordination
Minute-Taking
Microsoft Office
Microsoft Word
Microsoft Outlook
Microsoft Excel
Microsoft PowerPoint
Virtual Meeting Software
Communication
Customer Service
Privacy Compliance
Document Management
Invoice Processing

Visa sponsorship

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Keywords

Hospitalist Program
Healthcare Administration
Physician Scheduling
Coverage Coordination
CME Tracking
Annual Credit Letters
Physician Invoices
Physician Onboarding
Resident Onboarding
Learner Coordination
Minute-Taking
Data Entry
Data Tracking
Microsoft Office
Microsoft Word
Microsoft Outlook
Microsoft Excel
Microsoft PowerPoint
Virtual Meeting Software
Connect Care
ROCA
Pager Troubleshooting
IT Support
Privacy Compliance
Document Management
Meeting Coordination
Financial Payments

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