Original job description
Your Opportunity:
This role provides advanced administrative support to multiple physicians and academic leaders within the Department of Critical Care Medicine (DCCM), with a primary focus on clinical scheduling, medical education coordination, research administration, and financial processing. Supports the AMHSP physicians and education program leads in ensuring smooth delivery of academic and clinical operations. Coordinates high-volume communication, manages confidential medical documentation, liaises with internal/external stakeholders, and assists in planning large-scale departmental events. Operates with a high degree of independence and discretion in a fast-paced clinical-academic environment. The position provides clinical administrative support to clinical services provided by the physicians and the related administrative processes and practices of medical practice within a regional acute care setting. The incumbent must demonstrate a complete understanding of the education program and its curriculum and must have the ability to act independently and exercise independent judgment in the execution of confidential duties.
Description:
As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
Classification: Administrative Support IV Union: AUPE GSS Unit and Program: Critical Care Medicine Primary Location: Foothills Medical Centre Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 14-OCT-2026 Employee Class: Regular Full Time Date Available: 01-NOV-2026 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $28.49 Maximum Salary: $34.62 Vehicle Requirement: Not Applicable
Required Qualifications:
Some post-secondary education.
Additional Required Qualifications:
Some post-secondary education or equivalent combination of education and experience. Medical Office Assistant, Unit Clerk or Health Information Certificate or equivalent combination of experience and education. Advanced training in Microsoft Office Suite. Additional training in position related apps within AHS and University of Calgary. Minimum of 3 years experience in healthcare setting is required. Excellent interpersonal, organizational and communication skills. Able to critically think with demonstrated ability in problem solving complex issues. Able to work independently in a fast paced changing environment. Able to work under pressure to manage competing and changing priorities, with consistent attention to detail and within tight deadlines. Self-directed and able to work under minimal supervision. Must be flexible in order to accommodate changing workload demands. Proven ability to manage information with confidentiality, accuracy and in a timely manner. Awareness of public and corporate image, directives and goals.
Preferred Qualifications:
As required.
More about this job
Responsibilities
Provides advanced administrative support to physicians and academic leaders, coordinating clinical schedules, medical education, research administration, and financial processing. Manages confidential documentation and communications, liaises with stakeholders, and supports departmental events and clinical-academic operations.
Requirements
Requires some post-secondary education or equivalent experience, a medical office, unit clerk, or health information qualification or equivalent, advanced Microsoft Office training, and at least three years of healthcare experience. Candidates should demonstrate strong communication and organizational skills, sound judgment, confidentiality, attention to detail, and the ability to work independently under pressure while managing changing priorities.
Skills
- Clinical Scheduling
- Medical Education Coordination
- Research Administration
- Financial Processing
- Administrative Support
- Microsoft Office Suite
- Communication
- Organization
- Problem Solving
- Critical Thinking
- Confidential Information Management
- Medical Documentation
- Stakeholder Coordination
- Event Planning
- Time Management
- Independent Judgment
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Healthcare
- Education
- Science & Research
- Finance & Accounting
Keywords
- Critical Care Medicine
- Clinical Scheduling
- Medical Education
- Research Administration
- Financial Processing
- Medical Office Assistant
- Unit Clerk
- Health Information Certificate
- Microsoft Office Suite
- Healthcare
- Clinical Administration
- Medical Documentation
- Confidentiality
- Stakeholder Liaison
- Event Planning
- Academic Operations
- Problem Solving
- Critical Thinking
- Competing Priorities
- Attention To Detail
- Independent Judgment
- Foothills Medical Centre
- Alberta Health Services
- University Of Calgary
